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Sample Business ContractsHome: Sample Business Contracts: Sponsored LinksFeatured Severance Agreements
December 21, 2007
Ms. Sandra B. Robinson
7029 Benjamin St.
McLean, VA 22101
Dear Sandi:
This amended and restated letter agreement (“Agreement”) amends and restates the letter agreement dated November 12, 2007 between Sandra B. Robinson and Harman International Industries, Incorporated.
This Agreement will serve as acknowledgement of your resignation as an officer of Harman International Industries, Inc. and its subsidiaries (collectively, the “Company”) and our agreement concerning your status at the Company and your separation from employment.
1. Resignation from Officer Position; Employment Continuation and Termination
You have resigned your position as Vice President – Financial Operations and Chief Accounting Officer of the Company, effective as of November 12, 2007. Between November 12, 2007 and May 15, 2008, you shall continue as an employee and your duties will be limited to transitioning your job responsibilities and you will report directly and exclusively to the Chief Financial Officer of the Company. From November 12, 2007 through December 31, 2007, you will be a full-time, non-officer employee of the Company and shall be paid at your current annualized rate. From January 1, 2008 through May 15, 2008 (the “Termination Date”), you will be a part-time employee, and you shall work each week for the Company no more than twenty (20) hours and need report to the Company’s offices on no more than two (2) days; provided, however, that your average hours worked will not decrease below 20% of your average hours worked for the three years prior to 2008. During the period of part-time employment, you will be paid at the annualized rate of $165,000. Through the Termination Date, you shall remain eligible to participate in all Company-sponsored employee benefit plans and programs (including the car allowance) at your current level of participation, and any options you have under a Company option plan shall continue to vest as if you remained a full-time employee.
2. Effect of Employment Termination
No later than ten (10) days after the Termination Date, the Company shall pay you a lump sum payment for all unused vacation and sick leave accrued as of the Termination Date. Following the Termination Date, you will not accrue any vacation or sick leave, and you will not be eligible to participate in any Company benefit plan, including the supplemental life and disability insurance benefit.
You shall be reimbursed for all business expenses incurred through the Termination Date that are documented and submitted according to Company policy. The Company shall reimburse you promptly consistent with current procedures and in any event not later than the last day of the calendar year in which the expenses are incurred.
Your election to defer compensation into the Company 401(k) Plan will terminate on the Termination Date. You are 100% vested in the Company employee match and profit-sharing contributions, and 100% vested in all other contributions to your 401(k) account. No distribution need be made from the account until age 70 1/2.
Your election to defer compensation into the Company deferred compensation plan will terminate on the Termination Date. You will receive termination benefit payouts of your deferred compensation account balance per your irrevocable election(s), commencing ninety (90) days after the Termination Date.
You are fully vested in your retirement benefit under the Company’s Supplemental Executive Retirement Plan (SERP). You will begin receiving bi-weekly payments of $7,623.08 the first month following your attainment of age fifty-five (55). If you die prior to age 55 or while “in-pay” status but prior to receiving the equivalent of 120 months of benefit payments, such payments will continue to your beneficiary in the same amount and payment schedule until an aggregate of 120 months of payments have been made.
3. Release of Claims and Post-Employment Benefits
Provided that you execute the Agreement and Release (“Release”)in the form set forth in Attachment A to this Agreement within thirty (30) calendar days of the Termination Date and do not revoke it as provided therein, the Company shall provide you with the following:
A. Severance. Severance pay in the amount of $919,800 as salary continuation, payable over a period of twenty-four (24) months in equal bi-weekly installments, less deductions as required by law or authorized by you, the first installment to be paid on the first regular payroll date of the Company after the Effective Date of the Release, and the last installment when the entire amount is paid. If on the due date for any salary continuation severance payment the Company has not received all of the items required pursuant to Section 9 of the Release, such payment will be delayed until such items are returned but in no event past December 31, 2008. If the Effective Date of the Release has not occurred on or prior to December 31 of the calendar year, any payment that would have been paid if the Effective Date of the Release occurred on the 40th date after termination of employment shall be forfeited.
B. Bonus. A bonus in the amount of $115,000 with respect to the 2008 fiscal year, payable during 2008 on September 30, 2008 or when bonuses are paid to Company executives pursuant to the Company’s bonus policy, whichever is earlier. You shall not be eligible for an MIC or other bonus for any fiscal year after 2008.
C. Stock Options. Subject to approval by the Company’s board of directors or appropriate committee thereof, the Company shall extend to ninety (90) days following the Termination Date the time period in which you may exercise, in accordance with the terms of the Harman International 1992 Incentive Plan, the Harman International 2002 Option and Incentive Plan or any other Company option plan, as applicable, your stock options that are vested as of the Termination Date. The Company shall, at the first opportunity, recommend such approval to the board of directors (or appropriate committee thereof).
D. COBRA Benefits. As required by law, COBRA benefits will be offered to provide you with the same health benefits that you were entitled to receive immediately prior to the Termination Date, and you will then, to the extent (i) permitted by law and (ii) not inconsistent with the terms of the relevant employee health benefit plan, be permitted to continue coverage for eighteen (18) months following the Termination Date, under such plans as you desire. If you elect to continue health care continuation coverage under COBRA, subject to the last sentence of Section 3.A, above, the Company shall pay for the cost of such coverage during the period in which you are entitled to COBRA benefits, provided that the Company may make any generally-applicable changes in such benefit plans it deems appropriate. The Company’s Human Resources Department will provide you with information regarding your rights under COBRA.
E. Laptop Computer. You shall be permitted to retain the Company laptop computer issued to you, provided that you first allow the Company to remove any Company information from it.
F. Company Release. If at any time prior to the Termination Date in connection with the termination of any senior Company employee with management or supervision responsibility with respect to accounting or financial operations of the Company, the Company provides or otherwise agrees to provide a release or other discharge of claims arising from such responsibility for the benefit of any such employee, then the Company shall promptly execute and deliver to you the release of claims in your favor in the form attached hereto as Attachment B in further consideration of your agreements and obligations set forth in this Agreement and in the Release.
4. Section 409A
With respect to payments under this Agreement, for purposes of Section 409A of the Internal Revenue Code of 1986, as amended (“Section 409A”), each severance payment and COBRA continuation reimbursement payment will be considered one of a series of separate payments, and your Termination Date will be treated as your separation from service. Notwithstanding any provision of this Agreement to the contrary, if at the time of your separation from service (within the meaning of Section 409A), (i) you are a specified employee (within the meaning of Section 409A and using the identification methodology selected by the Company from time to time), and (ii) the Company makes a good faith determination that an amount payable hereunder constitutes deferred compensation (within the meaning of Section 409A) the payment of which is required to be delayed pursuant to the six-month delay rule set forth in Section 409A in order to avoid taxes or penalties under Section 409A, then the Company will not pay such amount on the otherwise scheduled payment date but will instead pay it in a lump sum on the first business day after such six-month period, together with interest for the period of delay, compounded annually, equal to the prime rate (as published in the Wall Street Journal) in effect as of the dates the payments should otherwise have been provided, subject to the last sentence of Section 3.A, above.
To the extent that there is a material risk that any payments under this Agreement or any equity grant may result in the imposition of an additional tax to you under Section 409A, the Company will reasonably cooperate with you to amend this Agreement and related documents such that such documents and payments thereunder comply with Section 409A without materially changing the economic value of this Agreement or the arrangements hereunder to either party.
5. Other Provisions
Indemnification. With respect to your service as an officer and as an employee of the Company through the Termination Date, the Company hereby: (a) shall indemnify and hold you harmless (including advancement of reasonable legal fees) to the maximum extent permitted by applicable law (for claims based on any action or omission by you through the Termination Date, whether such claim arises or is brought before or after the Termination Date), both during your employment and after the Termination Date; (b) shall indemnify and hold you harmless (including advancement of legal fees) with respect to the remainder of your employment on the same terms and conditions as your indemnification while you served as an officer of the Company; (c) agrees that (subject to subsection (d) below) you will remain a beneficiary of or, if by such policy’s terms you are not a beneficiary, you will receive the same benefits as a beneficiary of the Company’s directors and officers or fiduciary liability policy on terms as least as favorable as currently in effect with respect to all periods of your employment; and (d) agrees that, if the Company changes the indemnification of directors and officers or any fiduciary liability policy provided to its officers and/or directors, you will receive the benefit from all such changes unless any such changes are less favorable than your current indemnification and directors and officers coverage; provided, however, in each such instance that you have agreed to joint representation by counsel for the Company until such time as a conflict of interest arises between you and the Company that precludes such joint representation.
No Mitigation; No Offset. You shall not be required to mitigate any obligations of the Company under this Agreement by seeking other employment. The payments due to you under this Agreement shall not be subject to offset by any remuneration received from a subsequent employer. There shall be no offset against amounts or benefits due you under this Agreement or otherwise on account of any claim the Company may have against you.
Announcements. Any public announcement or disclosure with respect to your status with and separation from the Company (including any filings or submissions to the Securities and Exchange Commission) shall state that you have voluntarily resigned your position and shall be subject to your prior review, except to the extent required under applicable law.
Attorneys Fees. The Company will pay your reasonable legal fees and disbursements, up to $50,000, relating to the negotiation and documentation of this Agreement, the Release and your separation arrangements, promptly upon presentation of invoices therefor and, to the extent such amount would be taxable to you, pay you an additional amount at such time so that you will have no after tax cost; provided however, that any such reimbursement will be made not later than the last day of the calendar year in which the expenses are incurred, and the amount of expenses eligible for reimbursement during any calendar year will not affect the amount of expenses eligible for reimbursement in any other calendar year.
Counterparts. This Agreement may be executed in counterparts, all of which, when taken together, shall constitute one agreement, with the same force and effect as if all signatures had been made on one document.
All parties represent that they have read this Agreement and fully understand all of its terms; that they have executed this Agreement without coercion or duress of any kind; and that they understand any rights they may have and sign this Agreement with full knowledge of all such rights. All parties further represent that they have had the opportunity to thoroughly discuss all aspects of this Agreement with its or her respective legal counsel.
If the foregoing terms are completely satisfactory to you, please countersign the enclosed copy of this Agreement in the space provided and return the same to me at your earliest convenience, whereupon a binding contract will be formed. The date indicated and your signature below acknowledge your review, understanding and full, knowing and voluntary acceptance of the terms and conditions set forth in this Agreement, including Attachment A.
IN WITNESS WHEREOF, the aforementioned parties, intending to be legally bound hereby, have executed this Agreement.
HARMAN INTERNATIONAL INDUSTRIES, INC.
By: /s/ Edwin Summers December 21, 2007
Edwin Summers, Vice President and General Counsel Date
Foregoing read, understood and agreed to:
/s/ Sandra B. Robinson December 21, 2007
Sandra B. Robinson Date
ATTACHMENT A
AGREEMENT AND RELEASE (“Release”)
In consideration of the agreement by Harman International Industries, Inc. (the “Company” or “Employer”) to provide the benefits described in Section 3 of the letter agreement between me and the Company dated November 12, 2007 (the “Agreement”) and in consideration for the Company’s other promises in the Agreement and herein, I agree as follows:
1. Release of Known and Unknown Claims by Me.
(1) If to Employee: Sandra Robinson
7029 Benjamin St.
McLean, VA 22101
Harman International Industries, Inc.
1101 Pennsylvania Avenue, N.W.
Suite 1010
Washington, D.C. 20004
The date indicated and my signature below acknowledge my review, understanding and full, knowing and voluntary acceptance of the terms and conditions set forth in this Release.
IN WITNESS WHEREOF, I, intending to be legally bound hereby, have executed this Release.
Sandra B. Robinson (“Employee”, “me”, or “I”) Date
ATTACHMENT B
AGREEMENT AND RELEASE BY COMPANY (“Company Release”)
In consideration of mutual promises in the letter agreement between Harman International Industries, Inc. (the “Company” or “Employer”) and Sandra B. Robinson (the “Employee”) dated November 12, 2007 (the “Agreement”) and those in the Release (as defined in the Agreement), the Company agrees as follows:
The date indicated and the Company’s signature below acknowledge its review, understanding and full, knowing and voluntary acceptance of the terms and conditions set forth in this Company Release.
IN WITNESS WHEREOF, the Company, intending to be legally bound hereby, has executed this Company Release.
Harman International Industries, Inc.
By:
Title: Date
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