Thoroughbred Horsemen's Agreement - Colonial Downs LP, Stansley Racing Corp. and Virginia Horsemen's Benevolent and Protective Association Inc.
Thoroughbred Horsemens Agreement
between Colonial Downs, L.P.,
Stansley Racing Corp. and
The Virginia Horsemens Benevolent
and Protective Association, Inc.
December 23, 2002
TABLE OF CONTENTS
|Effective Date and Term of Agreement||2|
|A.||Thoroughbred Partners Account||3|
|C.||Availability of Information on Accounts||5|
|D.||Distribution of Interest and Other Earnings on Accounts||5|
Administration of Accounts
|A.||Amounts To Be Deposited||5|
|B.||Transfers from the Thoroughbred Partners Account to the Horsemens Account and Colonial Downs Account||5|
|F.||Virginia Turf Festival Stakes Races||7|
|G.||National Thoroughbred Racing Association (NTRA) Dues||8|
|H.||Stakes Race Purses||8|
|J.||Other Legalized Wagering||9|
|A.||Purse Schedules and Condition Books||9|
|B.||Funding of Purses||10|
|C.||Overpayment of Purses||11|
|D.||Underpayment of Purses||11|
|F.||Collection of Nomination, Starter and Similar Fees||12|
|Number of Days of, and Dates and Average Daily Purses for, Live Thoroughbred Racing||13|
|Races and Awards for Virginia-Bred, Virginia-Owned and Virginia-Sired Horses||14|
|Satellite Wagering Facility Expansion||14|
|A.||Licensing and Opening of New Richmond SWF and New Chesapeake SWF||15|
|B.||Distribution of Funds from the New Richmond SWF and the New Chesapeake SWF||18|
|C.||SWF Referenda in Central-Southside Virginia Region||18|
|D.||Northern Virginia SWF||21|
|E.||Efforts in Northern Virginia||21|
|F.||Funding of Virginia Turf Festival||22|
|G.||Incorporation of Terms in SWF Licenses||23|
|Stalls and Track Facilities||23|
|A.||Availability of Stalls and Track Facilities Before, During and After Race Meetings||23|
|Representations and Warranties||28|
|Authorization for Out-of-State Simulcasting||30|
|Copies of Documents; Database||31|
|Horsemens Backstretch Improvements and Programs||31|
|Right to Terminate||33|
|A.||Attempt to Resolve Disputes||34|
|C.||Notice to Arbitrate||34|
|D.||Selection of Arbitrator(s)||35|
|A.||Changes in Applicable Law||39|
|B.||Changes in MVRC Management Fee||40|
|C.||Termination of Management Fee||41|
|Consents, Approvals, Agreements or Assurances||42|
|Applicable Law; Venue||44|
|Entire Agreement; Modification||45|
|Conditions Precedent to Effectiveness of this Agreement||45|
|B.||Amendment of Management and Consulting Agreement||46|
|C.||Agreement with the Virginia Harness Horse Association||47|
|Exhibit A||Form of Trust Agreement|
|Annual Transfers of Funds from Thoroughbred Partners Account to Horsemens Account|
|Anticipated Development Schedule|
|Central-Southside Virginia Region|
THOROUGHBRED HORSEMENS AGREEMENT
THIS AGREEMENT is entered into this 23rd day of December 2002, effective as of January 1, 2003, by and among COLONIAL DOWNS, L.P., a Virginia limited partnership, STANSLEY RACING CORP., a Virginia corporation (collectively, Colonial Downs), and the VIRGINIA HORSEMENS BENEVOLENT AND PROTECTIVE ASSOCIATION, INC., a Virginia not-for-profit corporation (the VHBPA).
WHEREAS, Colonial Downs owns and operates in New Kent County, Virginia, the facility known as the Colonial Downs racetrack (the Racetrack) and four satellite wagering facilities located in Brunswick, Chesapeake, Hampton and Richmond, Virginia (the SWFs);
WHEREAS, the VHBPA is a trade organization composed of owners, trainers, owner-trainers, and owner-breeders of thoroughbred race horses (its Members);
WHEREAS, the VHBPA provides benevolence programs and other services for its Members and their employees and other participants in thoroughbred horse racing who are and will be engaged in live racing at the Racetrack (such racing a Race Meeting);
WHEREAS, the parties hereto desire to continue and enhance a close and understanding relationship among owners and trainers of thoroughbred race horses (the Horsemen), including VHBPA Members, the VHBPA, Colonial Downs, and the public;
WHEREAS, the parties desire to expand the network of SWFs throughout the Commonwealth of Virginia beyond the four existing SWFs and the currently statutorily authorized six SWFs to support more days of live quality thoroughbred racing at the Racetrack, including the promotion and development of a Virginia Turf Festival; and
WHEREAS, the parties agree that a goal of achieving $200,000,000 of total thoroughbred handle (which is approximately 50 days of live thoroughbred racing at current purse levels) within five years from the effective date of this Agreement is reasonable and desire to set forth certain actions intended to lead to the achievement of this goal to which they are committed.
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the parties desiring to be legally bound agree as follows:
1. Effective Date and Term of Agreement. Upon the satisfaction or waiver of all conditions set forth in Section 30 hereof, this Agreement shall become effective as of 12:01 a.m. on January 1, 2003, and shall remain in effect through midnight on December 31, 2004 (the Term), unless otherwise terminated as provided herein, with the exception of Subsections 4.B. and E., Section 8, and Section 21, which shall continue in effect as stated therein.
2. Exclusive Representation. During the Term of this Agreement, the VHBPA shall be the exclusive representative of its Members with respect to the matters set forth herein. The VHBPA hereby warrants and represents that it is the Horsemens organization representing a majority of the Horsemen racing at the Racetrack, and Colonial Downs hereby recognizes it as such.
A. Thoroughbred Partners Account. Colonial Downs and the VHBPA currently maintain an account at the Middleburg, Virginia branch of BB&T Bank, N.A. (the Thoroughbred Partners Account or the Account). The parties agree that the financial institution(s) at which the Thoroughbred Partners Account is maintained may be changed at any time by agreement of the parties. Colonial Downs and the VHBPA agree that all funds maintained in the Thoroughbred Partners Account are funds that are to be maintained in trust on behalf of and for the benefit of Horsemen, less those funds to be distributed to Colonial Downs, as provided herein, and distributed according to regulations promulgated by the Virginia Racing Commission (the Commission) from time to time or by agreement between the parties to this Agreement. In furtherance of such purpose, the parties hereto have executed the trust agreement attached as Exhibit A and have had the Thoroughbred Partners Account designated a trust account by the financial institution at which the Thoroughbred Partners Account is maintained. The parties shall take similar steps to have the Thoroughbred Partners Account designated as a trust account by any other financial institution(s) to which the Account is moved. In addition, either party may elect upon written notice to the other party to have a third-party trustee, acceptable to both parties, appointed as trustee of the Account. All interest and other earnings whatsoever on the amounts
paid or deposited into the Thoroughbred Partners Account shall accrue solely to the benefit of the Thoroughbred Partners Account. All funds paid or deposited into the Thoroughbred Partners Account (i) shall be invested in an interest-bearing account that provides market rates of return, or government or bank securities, and (ii) shall be used for purses and for such other purposes as the parties may agree and the Commission may approve.
B. Horsemens Account. Monies payable to Horsemen as purses under this Agreement shall be deposited from the Thoroughbred Partners Account into a separate account (the Horsemens Account) as needed to pay purses. The amounts to be transferred from the Thoroughbred Partners Account to the Horsemens Account are set forth herein. The transfer of funds from the Thoroughbred Partners Account to the Horsemens Account shall be made, and the appropriate portions of purse money shall be made available to the earners thereof, within seventy-two (72) hours (dark days and Sundays excluded) after the result of the race in which such money was earned has been declared official; provided, that in the event of any dispute as to the result of a race due to a drug test or other regulatory inquiry, the purse money shall not be made available until final resolution of the dispute by the stewards, the Commission or the courts, as the case may be. No portion of such money payable as purses to any earner thereof (other than jockey and gate fees) shall be deducted by Colonial Downs unless requested in writing by the person to whom such monies are payable or his duly authorized representative or as required by order of the stewards or a court.
C. Availability of Information on Accounts. The Thoroughbred Partners Account and the Horsemens Account and the investment or deposit schedules of Colonial Downs with respect to such accounts during any Race Meeting shall be subject to examination at any reasonable time by the President of the VHBPA or his or her designee.
D. Distribution of Interest and Other Earnings on Accounts. Interest and any other earnings on the Thoroughbred Partners Account and Horsemens Account shall be distributed fifty percent (50%) thereof to each of (a) Colonial Downs, to help defray the costs of maintaining such accounts, including, but not limited to, the Horsemens bookkeeper and any third-party trustee fees; and (b) the VHBPA for the benefit of Horsemen in its sole and absolute discretion.
4. Administration of Accounts.
A. Amounts To Be Deposited. Colonial Downs shall deposit into the Thoroughbred Partners Account the amounts specified in paragraph 13 of § 59.1-369 of the Code of Virginia and shall deposit into the Horsemens Account the amounts specified for purses in Subsections D(1) and G(1) of § 59.1-392 of the Code of Virginia.
B. Transfers from the Thoroughbred Partners Account to the Horsemens Account and Colonial Downs Account. With respect to all deposits to the Thoroughbred Partners Account derived from handle at all satellite wagering facilities, the parties agree that transfer of funds from the Thoroughbred Partners Account to the Horsemens Account shall be made as set forth in Exhibit B hereto,
subject to the terms and conditions set forth in Section 8 hereof. The balance of all deposits to the Thoroughbred Partners Account derived from handle at all satellite wagering facilities after giving effect to the foregoing sentence shall be transferred to an account designated by Colonial Downs.
C. Signal Sales. For 2003 and 2004, Colonial Downs shall deposit into an account designated and exclusively controlled by the VHBPA fifty percent (50%) of all revenues it receives from the sale of its live thoroughbred race signal to entities outside Virginia less twenty-one percent (21%) of such amount to cover Colonial Downs direct operational costs associated with that sale. Revenues from signal sales shall be based on information provided by Colonial Downs to the VHBPA using accounting practices generally accepted in the horse racing industry.
D. Account Wagering. Neither Colonial Downs nor the VHBPA shall enter into an agreement, without the prior written consent of the other, which consent shall not be unreasonably withheld, delayed or conditioned, regarding telephone account or other electronic media wagering systems pursuant to which Colonial Downs or the VHBPA would receive any fee from Television Games Network or any other telephone or other electronic media account wagering entities for the right to accept wagers from account holders located in Virginia on thoroughbred races simulcast from within or outside of Virginia. The foregoing sentence shall not apply to Colonial Downs existing and future agreements for the sale of its live thoroughbred racing signals to simulcast venues to which the VHBPAs consent is governed by Section 15 of this Agreement.
E. Virginia Derby. Colonial Downs and the VHBPA agree that the purse for the Virginia Derby for years 2003, 2004, 2005, and 2006 shall be not less than $500,000, which shall consist of $350,000 contributed from the Thoroughbred Partners Account and $150,000 contributed by Colonial Downs or its affiliates. Colonial Downs also agrees, subject to the approval of the Maryland-Virginia Racing Circuit, Inc. (MVRC), a subsidiary of the Maryland Jockey Club that manages Colonial Downs Racetrack and SWFs pursuant to an Amended and Restated Management and Consulting Agreement, effective January 15, 1999, as amended (the Management and Consulting Agreement), between Colonial Downs and MVRC, that any funds generated by sponsorship(s) or promotional fees paid to Colonial Downs with respect to the Virginia Derby, from whatever source derived, shall be paid in their entirety to the Thoroughbred Partners Account in addition to the amounts specified in Subsection A of this Section unless the parties to this Agreement and MVRC agree otherwise. Colonial Downs shall endeavor in good faith to secure MVRCs consent to the foregoing.
F. Virginia Turf Festival Stakes Races. Colonial Downs desires to establish a premier event for turf course racing in order to distinguish itself as the Mid-Atlantic center for thoroughbred turf racing. To achieve this goal, Colonial Downs desires to structure a series of stakes races in conjunction with the Virginia Derby commencing in 2004 in order to establish the Virginia Turf Festival. The Virginia Turf Festival shall initially consist of high quality races with total overnight and stake purses of up to $2,000,000, which shall include but not be
limited to the Virginia Derby ($500,000), the All Along Breeders Cup Stakes ($200,000), a stakes race for 3-year old fillies to be known as the Virginia Oaks ($200,000), the Zeke Ferguson Memorial ($50,000) and such other stakes races as the parties agree.
G. National Thoroughbred Racing Association (NTRA) Dues. The VHBPA may, in its discretion, designate a portion of the funds deposited into the Thoroughbred Partners Account to be paid as the VHBPAs dues payable to the NTRA. If so designated, those dues shall be paid from funds available in the Thoroughbred Partners Account.
H. Stakes Race Purses. The percentage of the purse monies available under Subsections A through F of this Section, excluding promotional fees and sponsorships, to be paid to Horsemen participating in stakes races held at the Racetrack shall be limited to twenty percent (20%) of the total purses paid unless the VHBPA in its sole and absolute discretion consents to a higher percentage. Such consent shall be granted by the VHBPA as necessary to assist Colonial Downs in its attempts to achieve graded status for the Virginia Derby and to develop the Virginia Turf Festival pursuant to Section 6 hereof.
I. Administrative Fee. The administrative fee paid to the VHBPA for services rendered to Horsemen as the majority Horsemens group shall be as provided in Subsection S of § 59.1-392 of the Code of Virginia. The parties shall agree on advance payments of the administrative fee between live thoroughbred Race Meetings at the Racetrack in recognition of the VHBPAs year-round service to Horsemen, obligations with respect to Horsemens interests before the Commission, and the VHBPAs efforts to assist Colonial Downs on legislative issues.
J. Other Legalized Wagering. Except as otherwise specifically provided herein, in the event that wagers other than on thoroughbred horse racing, including, but not limited to, the sale of lottery tickets and/or participation in other wagering enterprises at the Racetrack and/or the SWFs, are authorized by legislative action and a portion of the proceeds is provided by that legislation for thoroughbred racing, the parties shall be bound by the allocations in such legislation. In the event the allocation of revenues is not addressed by such legislative action, the parties shall negotiate in good faith a written agreement governing the allocation between them of the revenues to be received for thoroughbred racing from that legislative action.
5. Purse Mechanics.
A. Purse Schedules and Condition Books. Colonial Downs shall use its reasonable judgment to estimate attendance, pari-mutuel handle and breakage for thoroughbred racing. Using that information and after consultation with a designated representative of the VHBPA, Colonial Downs shall establish a tentative average daily overnight purse schedule and a tentative stakes purse schedule for each Race Meeting in accordance with the terms of this Agreement. Colonial Downs shall exercise reasonable care to avoid significant underpayments or overpayments of purses at all Race Meetings. Colonial Downs shall send to the VHBPA its first condition book and proposed purse schedules for each Race Meeting before they are sent to the printer.
B. Funding of Purses.
(1) Colonial Downs shall pre-fund to the Thoroughbred Partners Account up to $2,000,000 in 2003 to pay the purse amounts for the days of live thoroughbred racing in 2003, as determined in Section 6 below, if there is a temporary shortfall in that Account. The amount of such pre-funding shall bear interest at the prime rate (as announced from time to time in the Eastern edition of the Wall Street Journal) plus 0.25%. Pursuant to Section 6 hereof, for each year after 2003 the parties shall meet to seek agreement on the amount of funds Colonial Downs will pre-fund to the Thoroughbred Partners Account to fund the anticipated temporary shortfall, if any, for race days agreed upon by the parties for that year. If there is such an agreement between the parties, Colonial Downs shall pre-fund to the Thoroughbred Partners Account, with interest at the prime rate (as announced from time to time in the Eastern edition of the Wall Street Journal) plus 0.25%, such amounts as the parties agree are necessary to pay the purse amounts for the days of live thoroughbred racing in each such year as determined pursuant to Section 6. In the absence of an agreement of the parties, after good faith efforts to reach an agreement, Colonial Downs shall not be obligated to provide any such funds. Any funds provided pursuant to this Subsection, and interest accruing thereon prior to October 15 of any year, shall be repaid to Colonial Downs from funds accruing to the Thoroughbred Partners Account for the remainder of the
calendar year in which such funds are provided on a first dollar in first dollar out basis and, if there is any pre-funded sum that has not yet been repaid by the end of that calendar year, from funds accruing to the Thoroughbred Partners Account commencing on January 1 of the following calendar year on a first dollar in first dollar out basis. Any interest on any funds provided pursuant to this Subsection by Colonial Downs that accrues on or after October 15 shall be borne by Colonial Downs.
(2) The VHBPA and Colonial Downs agree to use all reasonable efforts, including recommendations to the Virginia Racing Commission for race days and purses and the use of portions of increased revenue resulting from the opening of additional SWFs in 2003 and thereafter, to reduce and eliminate temporary shortfalls as described above.
C. Overpayment of Purses. Colonial Downs and the VHBPA shall cooperate to the fullest extent possible to avoid overpayment of purses to Horsemen as of the end of any year during the Term of this Agreement. If Colonial Downs makes an overpayment in excess of the amount computed under Section 4 hereof, the overpayment shall be repaid to Colonial Downs from funds accruing to the Thoroughbred Partners Account commencing on January 1 of the following calendar year on a first dollar in first dollar out basis.
D. Underpayment of Purses. During any Race Meeting, Colonial Downs shall increase purses as reasonable and appropriate based upon deposits to the Horsemens Account pursuant to Subsections D(1) and G(1) of § 59.1-392 of the
Code of Virginia to minimize the possibility of underpayment of purses to Horsemen. Colonial Downs shall use its reasonable best efforts to help assure that there are no underpayments of purses at any Race Meeting based upon deposits to the Horsemens Account pursuant to Subsections D(1) and G(1) of § 59.1-392 of the Code of Virginia.
E. Purse Notices. The pari-mutuel handle, pari-mutuel handle commission, and purse distribution figures, as well as the percentage figures that represent the relationship between purses and the total of pari-mutuel income and breakage shall be posted on the bulletin board in the Racing Secretarys office each day of a Race Meeting.
F. Collection of Nomination, Starter and Similar Fees. Colonial Downs shall use its commercially reasonable efforts to collect promptly all nomination, starter and similar fees that are, or prior to 2002 were, incurred by participants. If such fees attributable to the 2002, 2003, and 2004 Race Meetings remain unpaid six months after the conclusion of the relevant Race Meeting, then Colonial Downs shall be entitled to assign the accounts receivable for such fees to the VHBPA for collection and to be reimbursed from the Thoroughbred Partners Account for the aggregate amount of such fees; provided, however, that fees arising from nominations or entries which the parties agree, acting reasonably and in good faith, were accepted by the Racing Secretary for promotional or marketing purposes shall not be included in the amounts for which reimbursement is sought and shall not be assigned to the VHBPA. Anything contained in this Subsection F to the
contrary notwithstanding, Colonial Downs shall not be entitled to reimbursement for any fee for which Colonial Downs has not met the following requirements: (i) Colonial Downs shall have invoiced the debtor at least three times between the close of the Race Meeting during which the debt was incurred and the end of the calendar year in which that Race Meeting was conducted, and (ii) Colonial Downs shall have furnished written notice to the VHBPA of the debtors name and the amount owed by that debtor within ninety (90) days of the close of the Race Meeting at which the debt was incurred.
6. Number of Days of, and Dates and Average Daily Purses for, Live Thoroughbred Racing. Not less than thirty (30) days prior to the deadline for submission to the Commission, Colonial Downs and the VHBPA shall make reasonable efforts to agree upon the number of days of, and the dates and average daily purses for, live thoroughbred racing at the Racetrack for the following calendar year, and shall then present such agreed upon schedule and average daily purses to the Commission for approval. Such schedule shall take into account the average daily purses for the Virginia Turf Festival and the amount that shall be applied to reduce the need for Colonial Downs funding pursuant to Subsection 5.B. hereof. If the parties are unable to agree upon a particular number of days of, dates for and/or average daily purses for live thoroughbred racing for any such calendar year, Colonial Downs shall submit to the Commission its requested number of days of, dates for and/or average daily purses for live thoroughbred racing for that calendar year, and the VHBPA shall also convey to the Commission
its requested number of days of, dates for and/or average daily purses for live thoroughbred racing for that calendar year. For 2003, Colonial Downs applied for thirty (30) days of thoroughbred racing with average daily purses of at least $200,000 per day, and the Commission orally approved such application at its meeting on November 20, 2002. Such 30 days of thoroughbred racing shall be conducted from June 13 to July 22, 2003, at the Racetrack, unless the parties otherwise agree and the Commission approves those other agreed upon dates. The parties intend that if Colonial Downs is successful in opening the New Richmond SWF and the New Chesapeake SWF (as defined in Section 8 hereof) in 2003, that at least 32 days of thoroughbred racing shall be conducted in 2004.
7. Races and Awards for Virginia-Bred, Virginia-Owned and Virginia-Sired Horses. Colonial Downs shall include in its condition book opportunities to race for Virginia-bred, Virginia-owned and Virginia-sired thoroughbred horses, including those that typically race for lower purses as well as those that typically race for higher purses. To the extent reasonably possible, in filling races, Colonial Downs shall give preference to Virginia-bred and Virginia-sired horses that are stabled at the Racetrack or elsewhere in Virginia. Awards from the Virginia Breeders Fund for Virginia-bred, Virginia-owned and Virginia-sired horses shall continue to be distributed according to guidelines approved by the Commission.
8. Satellite Wagering Facility Expansion. Colonial Downs and the VHBPA agree that a greater dollar volume in annual handle is necessary to increase the number of days of quality thoroughbred racing in Virginia, and that
increased handle will most likely occur by opening additional SWFs beyond the four existing SWFs, and beyond the current statutorily authorized six SWFs. The parties further agree that a goal of achieving $200,000,000 of total thoroughbred handle (which is approximately 50 days of live thoroughbred racing at current purse levels) within five years from the effective date of this Agreement is reasonable and desire to set forth certain actions intended to lead to the achievement of this goal to which they are committed. Accordingly, the parties agree:
A. Licensing and Opening of New Richmond SWF and New Chesapeake SWF. Colonial Downs shall pursue simultaneously the opening of a new SWF in Chesapeake and a new SWF in Richmond as set forth herein, either one of which may open before the other.
(1) Colonial Downs shall open in 2003 an additional SWF in the Richmond area (the New Richmond SWF), subject to Force Majeure Events (as defined herein). Upon approval of this Agreement by the Commission, Colonial Downs shall seek to secure a site and address any concerns relating to compliance with all municipal laws and regulations (including zoning compliance). Upon securing a site and satisfying all applicable municipal laws and regulations, Colonial Downs shall apply expeditiously to the Commission for owners and operators licenses for the New Richmond SWF. Upon issuance of the licenses, Colonial Downs shall immediately commence build out or construction of the New Richmond SWF and prosecute completion using all commercially reasonable means. It is anticipated that the New Richmond SWF will open no later than four to six
months after the Commission issues Colonial Downs licenses to own and operate the New Richmond SWF. An anticipated development schedule is set forth in Exhibit C hereto.
(2) Colonial Downs shall also relocate in 2003 the existing Chesapeake SWF to a location closer to Virginia Beach (the New Chesapeake SWF), subject to Force Majeure Events. Upon approval of this Agreement by the Commission, Colonial Downs shall seek to secure a site and address any concerns relating to compliance with all municipal laws and regulations (including zoning compliance). Upon securing a site and satisfying all applicable municipal laws and regulations, Colonial Downs shall apply expeditiously to the Commission for owners and operators licenses for the New Chesapeake SWF. Upon issuance of the licenses, Colonial Downs shall immediately commence build out or construction of the New Chesapeake SWF and prosecute completion using all commercially reasonable means. It is anticipated that the New Chesapeake SWF will open no later than four to six months after the Commission issues Colonial Downs licenses to own and operate the New Chesapeake SWF. An anticipated development schedule is set forth in Exhibit C hereto.
(3) Force Majeure Events shall mean: (a) acts of God (including flood, landslide, earthquake, hurricane, or tornado); (b) delay caused by acts or neglect of the Commission or the Commonwealth in issuing required permits or other administrative approvals regarding Colonial Downs proposed SWF; (c) acts of war or terrorism; (d) strikes or labor disputes affecting the proposed SWF; (e) any
legal action initiated by third parties that challenge any permit, approval, license, or similar governmental action that is necessary for the renovation, construction, or operation of an SWF or any such action initiated by Colonial Downs to overturn a ruling denying any permit, approval, license, or similar necessary governmental action; (f) materially adverse weather conditions at the site not reasonably anticipated; (g) fire or other unavoidable casualties at the site; (h) Colonial Downs inability to obtain materials or the unavailability of specified materials where there are no reasonable substitutes available or no alternative methods or means available of obtaining such materials on a timely basis; (i) construction delays caused by subsurface or otherwise concealed physical conditions at the site differing materially from those indicated in the plans and specifications, or from those originally encountered, which were not ascertainable by Colonial Downs prior to the grant of the licenses; and (j) delays caused solely by the failure of any governmental agency, department, or organization to timely issue building permits or other construction-related permits that could not be secured prior to the date of the licenses or to timely perform inspections that cannot be completed prior to construction on matters necessary for the proper execution and completion of the work necessary to build or complete the SWF, provided that Colonial Downs has taken all actions reasonably available to it, including the filing and aggressive prosecution of legal action, to compel such agencies, departments, or organizations to issue such permits and to timely perform such inspections.
(4) The deadlines specified in this Subsection A shall be suspended for each day that a delay specified in this Subsection A occurs and continues, provided that Colonial Downs exercises all reasonable diligence during such time to overcome the delay.
B. Distribution of Funds from the New Richmond SWF and the New Chesapeake SWF. Upon fulfillment of Colonial Downs commitments in Subsection A above, Colonial Downs and the VHBPA agree to distribute funds from the Thoroughbred Partners Account in such a fashion as set forth in Exhibit B hereto. The effective contribution rates for the New Richmond SWF and the New Chesapeake SWF set forth in Exhibit B hereto shall continue for the term of Colonial Downs licenses for such facilities.
C. SWF Referenda in Central-Southside Virginia Region. Colonial Downs shall conduct not less than three statutory SWF referenda during the period from January 1, 2003 to December 31, 2004, two referenda during the period from January 1, 2005 to December 31, 2006, and one referendum during the period from January 1, 2007 to December 31, 2007 in the Central-Southside Virginia region as set forth in Exhibit D hereto (the Central-Southside Virginia Region); provided however, upon total thoroughbred handle (as calculated as provided in this Subsection C) equaling or exceeding $200,000,000, Colonial Downs obligations to conduct additional referenda in the Central-Southside Virginia Region shall automatically terminate.
(1) Upon fulfillment of Colonial Downs commitments in Subsection A of this Section, Colonial Downs and the VHBPA agree to distribute funds from the Thoroughbred Partners Account in such a fashion so that Colonial Downs effective rate of contribution into the Horsemens Account shall be as set forth in Exhibit B hereto at each new SWF for which Colonial Downs applies for licenses in the Central-Southside Virginia Region, not including any relocation or relicensing within that region of an SWF formerly licensed outside that region. The effective rate of contributions into the Horsemens Account as set forth in Exhibit B hereto shall be available for any SWF in the Central-Southside Virginia Region for which a license application has been made within the ten-year period commencing on the effective date of this Agreement or, if later, the date on which all conditions set forth in Section 30 are satisfied or waived.
(2) Each year after December 1, 2004, the parties shall determine if Colonial Downs has conducted the minimum number of referenda required by this Agreement. In the event that Colonial Downs fails to conduct the minimum number of referenda in the time periods specified above, the contribution rate for thoroughbred handle to the payment of purses set forth in Exhibit B hereto shall be suspended for all SWFs operating in the Central-Southside Virginia Region and for the New Richmond SWF and the New Chesapeake SWF, and the purse contribution rate shall be that rate specified in Exhibit B hereto for All Other SWFs until such time as Colonial Downs conducts the minimum number of referenda specified in this Subsection C regardless of the time periods specified
above (e.g., conducting an additional referendum in 2005 after conducting only two referenda during the period from January 1, 2003 to December 31, 2004). Upon Colonial Downs conducting such minimum number of referenda, the purse contribution rates shall be reinstated to the rates set forth in Exhibit B hereto for SWFs located in the Central-Southside Virginia Region, the New Richmond SWF, and the new Chesapeake SWF. No adjustment (either higher or lower) to the purse contribution rate shall be retroactive.
(3) Upon winning a referendum, Colonial Downs shall use its commercially reasonable efforts to apply expeditiously for licenses to own and operate an SWF in the locality in which the referendum was won; provided, however, if more than one referendum is won in adjacent localities or in localities in which two SWFs would compete with each other, Colonial Downs shall be obligated to apply for licenses in only one such locality. Upon the grant of the licenses, Colonial Downs shall use its commercially reasonable efforts to open the licensed facility expeditiously.
(4) Colonial Downs obligation to conduct the referenda for the 2003-2004, 2005-2006, and 2007 time periods specified in this Subsection C shall be temporarily suspended, but not terminated, for each year in which there are no statutorily authorized SWFs available for initial licensing.
(5) For purposes of determining whether total thoroughbred handle equates to $200,000,000 for a particular calendar year, the following calculation shall be made: (i) total live thoroughbred handle; plus (ii) total SWF
thoroughbred handle from all SWFs operating for at least 12 months; and plus (iii) for each SWF open less than 12 months, the product of (a) the last three (3) months thoroughbred handle and (b) four (4).
D. Northern Virginia SWF. Upon fulfillment of Colonial Downs commitments in Subsection A above, Colonial Downs and the VHBPA agree to distribute funds from the Thoroughbred Partners Account in such a fashion as set forth in Exhibit B hereto for an SWF opened by Colonial Downs in Northern Virginia during the five-year period commencing on the effective date of this Agreement. For the purposes of this Agreement, Northern Virginia is defined as the counties of Loudoun, Prince William, Fairfax and Arlington and the cities of Manassas, Manassas Park, Fairfax City, Falls Church, and Alexandria.
E. Efforts in Northern Virginia. Because the parties agree on the importance to Virginia racing of a Northern Virginia SWF, they further agree to undertake the following, in consultation with the MVRC and its parent, the Maryland Jockey Club:
(1) Political advance work with local government officials and business leaders in Northern Virginia;
(2) Interest polling in Northern Virginia;
(3) Periodic meetings between the principals of Colonial Downs and MVRC and their respective staffs, including an initial meeting no later than January 31, 2003, to discuss and consider the feasibility of referenda and SWF construction in Northern Virginia; and
(4) Not later than January 1, 2004, presenting to the Board of Directors of the VHBPA a report by the principals of Colonial Downs and MVRC setting forth the feasibility and cost of referenda and SWF construction in Northern Virginia, including handle estimates for all SWF sites considered by Colonial Downs and MVRC. Such report shall give due consideration to providing meaningful information to the VHBPA without jeopardizing the chances for success by premature disclosure of strategic non-public information.
F. Funding of Virginia Turf Festival. The amount of purse funds devoted to the Virginia Turf Festival shall increase by an amount equal to between thirty-three percent (33%) and fifty percent (50%) of additional purse money provided by the New Richmond SWF, the New Chesapeake SWF from thoroughbred handle in excess of $22,375,000, new SWFs in the Central-Southside Virginia Region, and new SWFs in Northern Virginia. The allocation of days for the Virginia Turf Festival and purses per day shall be based on the goal of maintaining an average purse per day for the Virginia Turf Festival within the top five percent (5%) of purses per day at thoroughbred racetracks nationally. Colonial Downs may supplement the purses for the Virginia Turf Festival from its own funds, in its sole discretion, to achieve this purse per day result. Upon the Virginia Turf Festival growing to ten (10) days under the foregoing criteria, following discussions pursuant to Section 6 hereof, Colonial Downs may separate the Virginia Turf Festival from the summer thoroughbred meet, in which event the Virginia Derby may cease to be included in the Virginia Turf Festival, in Colonial Downs discretion, and remain a part of the summer meet. Funding for the Virginia Turf Festival shall remain at the levels set forth herein, however, in such event.
G. Incorporation of Terms in SWF Licenses. Colonial Downs and the VHBPA agree that in order for any and all owners and operators licenses for the additional SWFs referenced herein (including but not limited to the New Richmond SWF, the New Chesapeake SWF, SWFs in the Central-Southside Virginia Region and SWFs in Northern Virginia) to be effective for purposes of this Agreement, such licenses shall contain or incorporate the provisions of this Agreement relating to adjustments to contributions from the Thoroughbred Partners Account to the Horsemens Account and Section 21 hereof. The parties agree to use their best efforts to have the SWF licenses issued by the Commission contain or incorporate such provisions.
9. Stalls and Track Facilities.
A. Availability of Stalls and Track Facilities Before, During and After Race Meetings. Colonial Downs shall make available at least one thousand (1,000) stalls to Horsemen during each Race Meeting. Access to the racing strip, barns, track kitchen facilities, dormitories, and related backside facilities at the Racetrack (collectively, the Backside Facilities) necessary for training purposes shall be made available by Colonial Downs without charge (i) prior to each live Race Meeting, to Horsemen who have horses training for that live Race Meeting, and (ii) following each live Race Meeting, to Horsemen who have raced at the Racetrack during that Race Meeting. The Backside Facilities shall be made available by
Colonial Downs prior to and following each Race Meeting for an aggregate total of 20 days, the exact number of days before and number of days after each Race Meeting to be agreed upon each year by Colonial Downs and the VHBPA. Notwithstanding the foregoing, such periods may be shortened if the Backside Facilities are then needed for a live standardbred race meeting, and Colonial Downs shall provide advance notice to the Horsemen in any such event. During the aforesaid periods, Colonial Downs shall, at its own expense, make water and electricity available to each barn in use and keep the racing surfaces properly harrowed and watered.
B. Vendors. Except as expressly provided elsewhere in this Agreement, Colonial Downs shall not impose upon Horsemen any exclusive arrangement concerning farriers, feedmen, tack supplies, or any other suppliers or providers of services customarily used by owners and trainers; provided, however, that if Colonial Downs permits the use of bedding material other than straw, it may require the use of an exclusive supplier in order to facilitate removal of such used material. Notwithstanding the foregoing, Colonial Downs reserves the right to impose reasonable non-discriminatory requirements for security, safety and environmental reasons. Colonial Downs shall use its reasonable best efforts to keep unlicensed persons in the above categories off its premises.
C. Stall Applications. Not less than seventy-five (75) days prior to each Race Meeting, Colonial Downs shall publish and distribute stall applications to horsemen. Colonial Downs shall use its commercially reasonable efforts to ensure
that: (i) the stall application contains notice of the cut-off date for the submission of stall applications; (ii) the stall application contains in bold face type any rules of entry preference for Virginia-bred, Virginia-sired, Virginia-owned, or Virginia-stabled horses; (iii) the stall application provides on the front cover that no dogs will be allowed in the stable area, that no children will be allowed to stay in the backstretch dormitories, and that the other rules applicable to the backside anticipated by Colonial Downs to be enforced at each Race Meeting will be posted at the Track and will be mailed upon request to trainers and others; and (iv) each completed application contains the name, permanent address, telephone number, and electronic mail (e-mail) address of the owner and trainer of each horse expected to be stabled on the grounds of the Racetrack during that Race Meeting. Colonial Downs shall, in the exercise of its sole business judgment, determine the terms for and approve or disapprove applications for stalls, but to the extent reasonably possible, preference shall be given to stall applications for Virginia-bred horses, Virginia-owned horses, and Virginia-sired horses. Colonial Downs may consider, among other things, the following criteria in allocating stalls to Horsemen for use during Race Meetings:
(1) The overall quality of the horses listed on the stall application;
(2) The quality of the racetrack(s) where the horses listed on the stall applications have previously raced;
(3) The number of starts a trainer listed on the application has made at past Colonial Downs Race Meetings, where applicable;
(4) The financial and professional integrity of the trainer listed on the stall application;
(5) The total number of stalls requested by a trainer in relation to the number of available stalls; and
(6) The best interests of Colonial Downs and thoroughbred racing.
Each Horsemen accepting a stall at the Racetrack shall be required to use his or her best efforts to run his or her horses at the Racetrack during the Race Meeting consistent with the horses physical condition and fitness, and race conditions.
D. Racetrack Kitchen. Colonial Downs shall provide a Racetrack kitchen for use by Horsemen and others, with the terms, conditions and provisions thereof to be mutually agreed upon on an annual basis by the VHBPA and Colonial Downs. Joint approval of Colonial Downs and the VHBPA shall be required concerning, but not limited to, management of the facility, cleanliness of the facility, palatability and cost of food, adequacy of hours of operation, and adequacy of premises insurance coverage.
E. Temporary Building. Colonial Downs shall continue to provide a suitable location on the backstretch for the temporary placement of a temporary building, currently anticipated to be a double-wide office trailer, to be used during the 2003 and 2004 Race Meetings for a classroom facility, an office for the chaplaincy
program, a counseling office, a chapel, recreation, and a secure storage facility for VHBPA supplies. Colonial Downs shall continue to furnish electrical service and telephone hook-up for the office trailer. The VHBPA shall save and hold harmless and shall indemnify Colonial Downs against any expenses, costs, claims, or demands, including attorneys fees, arising out of the installation, use, or removal of the temporary building, electrical service, and telephone hook-up.
10. Racing Committee. Colonial Downs and the VHBPA have organized and shall maintain a joint committee to be known as the Racing Committee. The VHBPA and Colonial Downs shall each continue to appoint not more than four (4) representatives to the Racing Committee. The Racing Committee (i) shall meet at the request of either Colonial Downs or the VHBPA on at least five (5) days notice to the other party, and (ii) may consider such matters as the stable area, barns, tack rooms, dormitories, promotion, publicity, track conditions (bad weather closing), racing-related programs, reserved seats and passes for Horsemen, number of races, purse schedules, track kitchen, other matters related to attendance, pari-mutuel handle or the quality of racing, and health benefit programs, death benefits, drug and alcohol abuse programs, and any other program that will aid and assist the racing industry in Virginia in hiring, retaining and caring for its personnel at the highest level.
11. Representations and Warranties.
A. VHBPA. In addition to the representations and warranties contained elsewhere in this Agreement, the VHBPA warrants, represents to and covenants with Colonial Downs that during the Term of this Agreement:
(l) This Agreement has been approved by the Board of Directors of the VHBPA;
(2) This Agreement is valid and enforceable against the VHBPA according to its terms;
(3) Except as provided in Section 15 below, the VHBPA and its officials shall not acquiesce or actively participate in any attempt to delay, interrupt, or bring about the temporary or permanent cessation or suspension of racing or other activities at the Racetrack, including simulcasting, or activities at the SWFs at any time during the Term of this Agreement;
(4) Each VHBPA official shall utilize commercially reasonable powers of persuasion and shall take all reasonable action within his or her power, including all commercially reasonable legal means at his or her disposal, to ensure that all VHBPA Members, their employees, other related personnel, and other backside personnel comply with the terms of this Agreement;
(5) This Agreement shall be made available for review and copying by Members of the VHBPA and all other licensed owners, trainers, employees and backside personnel at the VHBPA office; and
(6) The VHBPA shall use its reasonable best efforts to ensure that the backside area of the Racetrack is maintained in a safe, clean, and orderly condition when in use.
B. Colonial Downs. In addition to the representations and warranties contained elsewhere in this Agreement, Colonial Downs warrants, represents to and covenants with the VHBPA that during the Term of this Agreement:
(1) This Agreement has been approved by its General Partner;
(2) This Agreement is valid and enforceable against Colonial Downs according to its terms;
(3) Colonial Downs shall use its reasonable best efforts to ensure that the backside area of the Racetrack is maintained in a safe, clean and orderly condition when in use; and
(4) Colonial Downs shall use its reasonable best efforts to assist the VHBPA in developing health and welfare programs for backstretch personnel; provided that, this Section imposes no obligation on either party to fund any such program.
12. VHBPA Office. Colonial Downs shall provide the VHBPA, without charge, a suitable private office located on the grounds of the Racetrack. Colonial Downs shall furnish said office with appropriate office furniture and telephone lines. The VHBPA shall pay the applicable charges for the installation and use of such telephone lines.
13. Racing Officials. Colonial Downs shall send to the President of the VHBPA a written list of the persons whom Colonial Downs has requested the Commission to approve as racing officials for each Race Meeting at the same time it submits that list to the Commission in accordance with the Commissions regulations.
14. Governmental Approval. Nothing contained in this Agreement shall be construed as requiring either party to perform any term when such performance is contrary to law or requires prior governmental approval; provided, however, both parties shall use their best efforts to obtain governmental approval if such is required.
15. Authorization for Out-of-State Simulcasting. During the Term of this Agreement, the VHBPA as the authorized representative of the Horsemen for interstate simulcasting purposes, hereby consents and authorizes Colonial Downs to negotiate and contract with simulcast and receiving facilities, including off-track wagering facilities outside the Commonwealth of Virginia, for (i) the conduct of off-track wagering at the Racetrack and the SWFs, and (ii) off-track wagering on live thoroughbred races emanating from the Racetrack, pursuant to the Interstate Horse Racing Act of 1978, P.L. 95-515 (the Interstate Horse Racing Act). This Agreement constitutes the contract required by Section 3004(a) of the Interstate Horse Racing Act. Colonial Downs shall consider the best interests of live racing when simulcasting. To the extent required by law, out-of-state simulcasting for all of Colonial Downs races at the Racetrack shall be subject to the consent of the
VHBPA, which consent shall not be unreasonably withheld, delayed or conditioned. In the event consent is withheld, the VHBPA shall set forth its reasons for withholding its consent within a reasonable time after notice from Colonial Downs in advance of the intended simulcast.
16. Copies of Documents; Database. Colonial Downs shall send a copy of its stall application form, stakes purse program, and condition book for each Race Meeting to the VHBPA on or before the first day they are distributed to Horsemen. Additionally, Colonial Downs shall provide the VHBPA copies of all filings, if any, it makes with the U. S. Securities and Exchange Commission promptly after such filings are made. Colonial Downs shall share and coordinate all information and data on Horsemen racing at the track with the VHBPA. The parties shall work jointly to develop and maintain an effective database of Horsemen racing in Virginia. Not later than thirty (30) days following the close of each Race Meeting, Colonial Downs shall provide the VHBPA a list of all owners and trainers who participated in that Race Meeting, including addresses, telephone numbers, and e-mail addresses to the extent collected by Colonial Downs pursuant to Subsection 9.C. and otherwise.
17. Horsemens Backstretch Improvements and Programs. Colonial Downs and the VHBPA agree to expend for the benefit of Horsemen certain funds during calendar years 2003 and 2004 for the improvement of backstretch working and living conditions and for educational, recreational, and counseling programs. Colonial Downs shall annually provide $50,000 (subject to adjustment as provided
in Subsection 21.B. hereof) to be used solely for capital improvements and to be provided no later than June 1st of each year. The VHBPA shall provide at least $70,000 from its share of the signal sale (see Subsection 4.C.). In addition, the VHBPA and Colonial Downs shall use their best efforts to ensure that at least $150,000 is provided annually from the legitimate breakage deposited into the Racing Benevolence Fund pursuant to § 59.1-392(T)(2) of the Code of Virginia for the foregoing improvements and programs. Regarding the latter Fund, the VHBPA and Colonial Downs agree to use their best efforts to obtain any necessary authorization to use part of the legitimate breakage for such improvements and programs. All of the above funds shall be deposited into the Backstretch Improvement Escrow Account, which shall be established at a financial institution mutually acceptable to both Colonial Downs and the VHBPA, and shall be expended as mutually agreed by Colonial Downs and the VHBPA and subject to Commission approval pursuant to Section 30 hereof. To the extent funds are available, the improvements and programs shall include the following: (1) training and educational programs such as the Groom Elite Program, which is a formal program developed in cooperation with Texas A & M University to train grooms in equine science concepts and practices; (2) chaplaincy and counseling, including health and drug abuse programs; (3) participation in the national Kids To The Cup program to encourage young people to learn about the horse industry by participation in backstretch activities; (4) after-work recreational programs for backstretch personnel, such as picnics, evening television and videos, etc.; (5) expansion and
improvement of the bathing facilities to better serve the health needs of backstretch personnel; and (6) implementation of a plan to eliminate from all barns the water runoff problem that in the past has resulted in standing water, which plan shall include appropriate landscaping and pesticide spraying and installation of gutters. At the conclusion of each Race Meeting, Colonial Downs shall within sixty (60) days provide the VHBPA with an accounting of all expenditures made from the Backstretch Improvement Escrow Account.
18. Right to Terminate. Either party may terminate this Agreement upon the other partys failure to substantially perform as required under this Agreement and such failure continues for thirty (30) days following the date written notice of default detailing the perceived failure to perform is sent to and received by the allegedly defaulting party in accordance with Section 24 below. Such termination shall not constitute an election of remedy, nor shall it constitute a waiver of a partys other remedies at law or in equity. Additionally, Colonial Downs may terminate this Agreement upon written notice to the VHBPA if the Racetrack and all the SWFs are closed for ninety (90) continuous days.
19. Indemnification. The VHBPA shall indemnify and save harmless Colonial Downs, its agents, representatives, employees, officers, directors and stockholders, their respective successors and assigns, and all persons acting by, through, under, or in concert with any of them, from and against any and all demands, liabilities, loss, costs, damages, or expenses of whatever nature or kind, including fees of attorneys and all other expenses, arising out of or in any way related to or occasioned by Colonial Downs performance under Subsection 4.I. hereof (Administrative Fee).
20. Mediation; Arbitration.
A. Attempt to Resolve Disputes. In the event of any disputes or differences arising out of this Agreement, which the parties have been unable to resolve after reasonable efforts to do so, either party may refer the dispute or difference to a mediator mutually acceptable to the parties. In the event such mediation is unsuccessful, or the parties are unable to agree on a mediator, either party may refer the dispute or difference for final settlement to arbitration in accordance with the following procedures.
B. Administration. The arbitration shall be administered by the American Arbitration Association (AAA), or its successor, pursuant to the expedited procedures (irrespective of the amount in controversy) of the AAAs then-prevailing Commercial Arbitration Rules (the Rules), subject to the limitations and modifications set forth herein. The laws of the Commonwealth of Virginia will govern all matters arising the arbitration without giving effect to the choice of law principles thereunder. The arbitration will be held in Virginia unless the parties otherwise agree.
C. Notice to Arbitrate. Notice of a demand for arbitration pursuant to this procedure (the Notice to Arbitrate) shall be made in writing and delivered to all other affected parties as provided in Section 24 hereof. The Notice to Arbitrate shall be accompanied by a short and plain statement of the partys
claim(s), the grounds for same and the relief sought. Within ten (10) days of receipt of the Notice to Arbitrate, the other party shall set forth in writing and deliver to all other affected parties as provided in Section 24 hereof, an answer setting forth its response to the claim for relief, as well as any affirmative defenses and counterclaims.
D. Selection of Arbitrator(s). The arbitration shall be before one neutral arbitrator (the Arbitrator) to be selected in accordance with the Rules (as modified herein). In the event the parties cannot agree upon an Arbitrator within ten (10) business days from receipt of the Notice to Arbitrate, each party shall select one Arbitrator. The Arbitrators so selected shall select a third arbitrator at the Pre-Hearing Conference (as defined herein), who shall be the chairperson of the three member panel.
E. Pre-Hearing Conference. The Arbitrator(s), within ten (10) days of his, her or their appointment, shall conduct a pre-hearing conference (the Pre-Hearing Conference). The parties shall be prepared to discuss discovery matters, schedule the Additional Conference and Arbitration Hearing (as defined herein), decide procedural matters and address all other questions that may be presented.
F. Discovery. The parties shall have the right to conduct and enforce pre-hearing discovery in accordance with the Federal Rules of Civil Procedure then in effect for the Eastern District of Virginia (Richmond Division), including any Local Rules (collectively, the Court Rules), subject to the following:
(1) The parties shall make the voluntary disclosures described in the Court Rules (except those applicable to expert witnesses) within fifteen (15) days after the appointment of the Arbitrator(s). The identity and report of each expert witness, as well as all other disclosures described in the Court Rules, shall be disclosed to the other parties no later than thirty (30) days after the appointment of the Arbitrator(s).
(2) Each party may serve a request for production of tangible and documentary evidence. Responses to a request for production shall be due fifteen (15) days after receipt.
(3) Each party may serve no more than one set of interrogatories limited to no more than thirty (30) questions, including subparts. Answers to interrogatories shall be due fifteen (15) days after receipt.
(4) Each party may depose up to, but no more than, three (3) witnesses; provided, however, that each party is limited to no more than a total of eighteen (18) hours of deposition time in the aggregate.
(5) All discovery must be completed within forty-five (45) days after appointment of the Arbitrator(s) (the Discovery Deadline).
(6) The Arbitrator(s), for good cause shown, upon motion and three (3) days notice to all parties, may extend any of the discovery deadlines set forth herein for a period not to exceed fourteen (14) days.
The Arbitrator(s) shall have the right and authority to decide any and all discovery disputes. The Arbitrator(s) shall be empowered to issue subpoenas and any and all process and orders permitted under the Rules to compel cooperation in discovery and otherwise enforce the discovery rights and obligations of the parties.
G. Additional Conference. Within ten (10) days after the Discovery Deadline, the Arbitrator(s) shall hold an additional conference (the Additional Conference) to set dates for the exchange of witness and exhibit lists, deposition testimony designations, testimony summaries and arbitration briefs; determine the length of the Arbitration Hearing; and address any and all other questions that may be presented.
H. Arbitration Hearing. The arbitration hearing (the Arbitration Hearing) shall commence within twenty (20) days after the date of the Additional Conference, unless otherwise agreed by the parties. For good cause shown, the Arbitrator(s) may grant no more than one (1) continuance per party of a duration not to exceed ten (10) days each; provided, however, no party shall be entitled to any other continuances. Unless otherwise agreed by the parties or ordered by the Arbitrator(s) for good cause shown, the Arbitration Hearing shall continue from day-to-day for such period of time (not to exceed five (5) days) as may be set by the Arbitrator(s). Each party shall have equal time for presentation and rebuttal, unless otherwise agreed by the parties. The parties may present evidence, at their option, in the form of testimony (live and/or by deposition), documents and other tangible evidence, or testimony summaries, or any combination thereof. The Arbitrator(s), upon timely request by a party or if otherwise required by law, shall require witnesses to testify under oath administered by any duly qualified person.
Any party, at its own cost and three (3) days notice to all other parties, may arrange for a stenographic record of the proceedings. Such record shall be made available for inspection and copying by all other parties and the Arbitrator(s).
I. Arbitration Award. Notwithstanding the foregoing, it is the parties intent that the arbitration shall be completed and resolved within one hundred and twenty (120) days of the commencement of such proceeding. The Arbitrator(s) shall issue and deliver to each party a written and signed award (the Arbitration Award) within thirty (30) days of the closing of the record. The Arbitration Award shall contain the factual and legal bases for such award. The Arbitration Award, in addition to the relief granted therein, may award attorneys fees and costs to the prevailing party as the Arbitrator(s) may determine in light of all of the circumstances. The Arbitration Award shall be final and binding upon the parties in accordance with its terms and Section 8.01-577 et seq. of the Code of Virginia.
J. Default. If a party fails to proceed with arbitration or defaults in his obligation to arbitrate, such default shall not prevent the other party from proceeding with such arbitration and the party who fails to proceed with such arbitration shall be bound by the arbitration.
K. Costs. The costs of the arbitration incurred by the parties for hearing reporting fees, rental of a hearing room and all AAA fees, costs and services charges and of the arbitrator shall be paid by Colonial Downs, except that hearing postponement or cancellation fees or charges by the AAA or the arbitrator(s) shall
be borne exclusively by the canceling or postponing party. Conversely, with respect to all other matters, unless the arbitrator(s) otherwise so determines and provides in the arbitration award, each party shall bear its own costs and expenses incurred by that party in connection with arbitration, including without limitation each partys own travel expenses, hearing witness expenses and attorneys fees.
21. Contribution Adjustments.
A. Changes in Applicable Law. The parties have negotiated the relevant transfers from the Thoroughbred Partners Account to the Horsemens Account (the Purse Amounts) from expected handle at the New Richmond SWF, the New Chesapeake SWF, and future SWFs located in the Central-Southside Virginia Region and Northern Virginia based upon those statutes, regulations, administrative proceedings, common law and other accepted sources of rules and regulations applicable to the parties that are in effect as of the date hereof (collectively, Applicable Law). Under Applicable Law, certain allocations of rights and entitlements have been made to Colonial Downs (such as uncashed tickets) and the VHBPA (such as a portion of breakage), and the parties do not intend to alter such existing rights and entitlements by this Agreement generally or by application of this Section 21, in particular, to future events. Nonetheless, in the event there is a change in Applicable Law or a ruling or action of the Commission that alters contributions to the Thoroughbred Partners Account or transfers to the Horsemens Account, or otherwise inures to the benefit or detriment of the VHBPA or its successors in the form of purses, operating funds or awards, then the parties agree
that the Purse Amounts shall be adjusted to restore the parties to the economic terms set forth in this Agreement. By way of example and not limitation, if Applicable Law is changed to provide that a percentage of breakage or uncashed tickets is applied to increase purses for thoroughbred racing, then the Purse Amounts shall be adjusted downward such that in any fiscal year the amount contributed to purses pursuant to the terms hereof shall be reduced by an amount equal to the contribution to purses from breakage. By way of further example, if the percentage of handle paid to the Commonwealth of Virginia as a pari-mutuel tax increases, there shall be no change in the Purse Amounts under this Agreement unless such increased pari-mutuel tax is used to supplement purses or is used for the exclusive activities of the representative horsemen group or groups for Horsemen racing at Colonial Downs.
B. Changes in MVRC Management Fee. The parties have also negotiated the relevant transfers from the Thoroughbred Partners Account to the Horsemens Account from expected handle at the New Richmond SWF, the New Chesapeake SWF, and future SWFs located in the Central-Southside Virginia Region and Northern Virginia based upon an amendment to the Management and Consulting Agreement reducing MVRCs management fee to 1.5% of handle wagered at New Richmond, New
Chesapeake, and SWFs located in the Central-Southside Virginia Region. If that management fee is further reduced pursuant to Section 4.1.4 of the Management and Consulting Agreement, then one-half of the amount of that reduction attributable to handle at New Richmond, New Chesapeake, and SWFs located in the Central-Southside Virginia Region (collectively, the New Handle) shall be contributed by Colonial Downs to the Thoroughbred Partners Account (such that the effective rate of contribution attributable to the New Handle is increased by .375%) and such amount shall be added to the annual transfer of funds from the Thoroughbred Partners Account to the Horsemens Account regarding New Richmond, New Chesapeake, and all SWFs located in Central-Southside, as set forth in Exhibit B hereto. Such payments shall commence upon the effective date of the management fee reduction and shall terminate upon the termination of such reduction in the management fee pursuant to Section 4.1.4 of the Management and Consulting Agreement. Similarly, if the management fee in the Management and Consulting Agreement currently applicable to handle at SWFs, other than those identified above, is reduced at any time, then Colonial Downs shall annually provide $100,000 for capital improvements (rather than $50,000) to the Racetracks backstretch pursuant to Section 17 hereof effective in the first full calendar year after the reduction in the management fee goes into effect. Such obligation shall be reduced to $50,000 per year if the management fee reduction is terminated pursuant to Section 4.1.4 of the Management and Consulting Agreement.
C. Termination of Management Fee. If the above-referenced management fees are reduced to zero or otherwise eliminated completely then the annual transfer of funds from the Thoroughbred Partners Account to the Horsemens Account for all SWFs, wherever located within Virginia, shall be subject
to good faith negotiations between the parties, or their successors or assigns, as to the appropriate sharing between them of the benefits of that reduction or elimination.
D. Duration. The terms and provisions of this Section 21 shall remain in full force and effect for as long as the licenses for the New Richmond SWF, the New Chesapeake SWF, or the SWFs located in the Central-Southside Virginia Region remain in effect.
22. Consents, Approvals, Agreements or Assurances. Wherever this Agreement requires the consent, approval, agreement, or assurance of Colonial Downs and/or the VHBPA, (1) a request for such consent, approval, agreement, or assurance from one party shall be responded to by the other party in a timely and businesslike manner, and (ii) such consent, approval, agreement, or assurance shall not be unreasonably withheld, delayed or conditioned unless otherwise specifically provided in this Agreement.
23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
24. Notices. All notices, requests, demands or other communications as may be required by this Agreement shall be in writing, shall be signed by an authorized representative of the party providing the communication, shall be sent to each of the persons listed below, may be sent by certified mail, return receipt requested, or by telephone facsimile, and shall be deemed to have been given or
made when received by personal delivery or otherwise. A courtesy hard copy of any communication that is sent by telephone facsimile also shall be sent by certified mail, return receipt requested. The current addresses of persons to whom communications are to be sent are as follows:
Mr. Jeffrey P. Jacobs
Colonial Downs, L.P.
10515 Colonial Downs Parkway
New Kent, VA 23124
Mr. Ian M. Stewart
Colonial Downs, L.P.
10515 Colonial Downs Parkway
New Kent, VA 23124
James L. Weinberg, Esq.
The Federal Reserve Bank Building
P. O. Box 500
701 E. Byrd Street, 15th floor
Richmond, VA 23219
Mr. John E. Mooney
Maryland-Virginia Racing Circuit, Inc.
10515 Colonial Downs Parkway
New Kent, VA 23124
H. Lane Kneedler, Esq.
Reed Smith LLP
901 East Byrd Street, Suite 1700
Richmond, VA 23219-4069
Ms. Althea D. Richards
Virginia Horsemens Benevolent and
Protective Association, Inc.
P. O. Box 273
Millwood, VA 22646
Peter C. Burnett, Esq.
Burnett & Williams, P.C.
105 Loudoun Street, S.E.
Leesburg, VA 20175
Frank Petramalo, Jr., Esq.
Gordon & Barnett
Two Lafayette Centre
1133 21st Street, NW, Suite 450
Washington, DC 20036
25. Waivers. No waiver by a party to this Agreement of any breach of this Agreement or any of its terms shall be effective unless, and only to the extent, such waiver is in writing signed by the party providing or making such waiver and delivered to the other party as provided in Section 24 above. No waiver of any breach shall be deemed to be a waiver of any other or any subsequent breach.
26. Applicable Law; Venue. This Agreement is being executed and delivered in the Commonwealth of Virginia and shall be construed and enforced in accordance with the law of Virginia without regard to its conflict of laws rules and provisions. In all court proceedings brought in connection with this Agreement, the parties hereto irrevocably consent to exclusive personal jurisdiction by, and venue in, the Circuit Court for the City of Richmond, Virginia, or the United States District Court for the Eastern District of Virginia, Richmond Division.
27. Headings. Any headings preceding the text of the several sections, subsections, paragraphs and subparagraphs hereof are inserted solely for convenience of reference and shall not constitute a part of this Agreement, nor shall they affect its meaning, construction, or effect.
28. Severability. If any provision of this Agreement is declared invalid by any tribunal, or becomes invalid or inoperative by operation of law, the remaining provisions of this Agreement shall not be affected thereby and shall remain in full force and effect.
29. Entire Agreement; Modification. This Agreement contains the entire Agreement between the parties and supersedes all prior agreements and understandings, both written and oral, between the parties with respect to the subject matter of this Agreement. This Agreement shall be binding upon and inure to the benefit of each party hereto, its legal representatives and successors, including, but not limited to, any successor group to the VHBPA that is the recognized majority thoroughbred horsemens group. No modification, variation or amendment of this Agreement or of any attachment or exhibit to this Agreement shall be effective unless such modification, variation or amendment is in writing and has been signed by the parties to this Agreement. This Agreement may be assigned by Colonial Downs in its sole discretion, subject to applicable law.
30. Conditions Precedent to Effectiveness of this Agreement. This Agreement shall become effective only upon the satisfaction, or waiver by the parties, of the following conditions precedent:
A. Commission Approval. The parties acknowledge that this Agreement and the expenditures from the Racing Benevolence Fund detailed in Section 17 above are subject to the approval of the Commission. If this Agreement in its entirety and such expenditures are not approved by the Commission, this Agreement shall be null and void.
B. Amendment of Management and Consulting Agreement. The Management and Consulting Agreement shall have been amended such that Section 4.1.1 of the Management and Consulting Agreement substantively provides as follows and such amendment shall have been approved by the Commission:
4.1.1 Southern Virginia. For the Racetrack and all OTB Facilities not located in the Virginia counties of Loudoun, Fairfax, Prince William, and Arlington and the Virginia cities of Manassas, Manassas Park, Fairfax City, Falls Church and Alexandria, Owner shall pay Manager a Management Fee as set forth herein based upon the aggregate of the gross amounts wagered (Handle) in any calendar year in the Commonwealth of Virginia, whether at the Racetrack, at the OTB Facilities or in any other form (including but not limited to account, telephone and home wagering) on all races run live in Virginia, or received by simulcast in Virginia, excluding only (1) Handle generated at racetracks, offtrack betting facilities or in any other form licensed to persons or entities other than Colonial Downs and in which Colonial Downs or any of its affiliates has no ownership, financial or other interest, and (2) Handle generated at any racetrack in addition to the Racetrack licensed by the Commission to persons or entities other than Colonial Downs (as well as at off-track betting facilities licensed to such other racetrack licensee or licensees) in which an affiliate of Colonial Downs has a passive, non-controlling interest so long as such interest was not designed or intended to circumvent this Agreement. Handle, subject to the foregoing exclusions, is referred to herein as Adjusted Handle. Adjusted Handle shall be comprised of Adjusted Handle from (i) amounts wagered at the Racetrack, the four OTB Facilities currently licensed to Colonial Downs in Richmond, Chesapeake, Hampton and Brunswick, Virginia, and certain future OTB Facilities proposed by Colonial Downs in a Thoroughbred Horsemens Agreement with the Virginia Horsemens Benevolent and Protective Association, dated December 23, 2002, and effective as of January 1, 2003, such future OTB Facilities being referred to in that Thoroughbred Horsemens Agreement as the New Richmond SWF, the New Chesapeake SWF, and the proposed Central-Southside Virginia Region SWFs (such aggregate Adjusted Handle referred to herein as the Horsemens Agreement Adjusted Handle), plus (ii) amounts
wagered at any OTB Facilities licensed to Colonial Downs (other than OTB Facilities licensed to Colonial Downs that are located in the Virginia counties of Loudoun, Fairfax, Prince William, and Arlington and the Virginia cities of Manassas, Manassas Park, Fairfax City, Falls Church and Alexandria) that are not listed in subdivision (i) of this sentence or wagered in any other form (including but not limited to account, telephone and home wagering) (such aggregate Adjusted Handle referred to herein as Additional Adjusted Handle), and plus (iii) amounts wagered at OTB Facilities located in the Virginia counties of Loudoun, Fairfax, Prince William, and Arlington and the Virginia cities of Manassas, Manassas Park, Fairfax City, Falls Church and Alexandria. Owner shall pay Manager an annual Management Fee equal to (i) one percent (1%) of the first $75 million per calendar year of Horsemens Agreement Adjusted Handle; plus (ii) two percent (2%) of the next $50 million per calendar year of Horsemens Agreement Adjusted Handle; plus (iii) one and one-half percent (1½%) of all Horsemens Agreement Adjusted Handle in excess of $125 million per calendar year; and plus (iv) two percent (2%) per calendar year of all Additional Adjusted Handle.
C. Agreement with the Virginia Harness Horse Association. Colonial Downs shall have entered into an agreement acceptable to it with the Virginia Harness Horse Association including, but not limited to, terms substantially similar to those set forth in Section 8 hereof.
Upon satisfaction or waiver of the foregoing conditions, this Agreement shall be effective as of January 1, 2003, regardless of the date of the satisfaction or waiver of such conditions.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first stated above.
BENEVOLENT AND PROTECTIVE
COLONIAL DOWNS, L.P.
By: Stansley Racing Corp., its General Partner
Althea D. Richards, President
Ian M. Stewart, President
STANSLEY RACING CORP.
Ian M. Stewart, President
THIS TRUST AGREEMENT is entered into this day of , 200 , by and between COLONIAL DOWNS, L.P., a Virginia limited partnership (the Trustee), and the VIRGINIA HORSEMENS BENEVOLENT AND PROTECTIVE ASSOCIATION, INC., a not-for-profit corporation (the VHBPA), on behalf of the thoroughbred horsemen engaging in thoroughbred racing at Colonial Downs racetrack (the Track) (collectively, the Beneficiaries).
W I T N E S S E T H:
WHEREAS, pursuant to prior agreements that have expired and an Agreement, dated as of November , 2002 (the Horsemens Agreement), relating to live thoroughbred racing at Colonial Downs, among other matters, the Trustee has and will make deposits into an account currently maintained at BB&T Bank, N.A., Middleburg branch (the Thoroughbred Partners Account) a portion of which will be used to fund purses and related payments to the Beneficiaries participating in racing at the Track during the 2003 thoroughbred racing season and other years governed by the Horsemens Agreement;
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. The Account. The Trustee shall maintain the Thoroughbred Partners Account at a financial institution mutually acceptable to the parties and that is insured by an agency of the United States government.
2. Deposits. The Trustee shall deposit all funds required by the Horsemens Agreement into the Thoroughbred Partners Account. The funds so deposited into the Thoroughbred Partners Account, exclusive of interest earned thereon and amounts payable to Colonial Downs therefrom, are hereinafter referred to as the Trust Account Funds. Except as provided in Section 5.B. of the Horsemens Agreement, no other funds shall be deposited into the Thoroughbred Partners Account, and the Trustee shall not commingle any other funds with the Trust Account Funds.
3. Withdrawals. The VHBPA, on behalf of the Beneficiaries, grants the Trustee the authority to withdraw funds from the Thoroughbred Partners Account to make payments required to be made pursuant to the terms and provisions of the Horsemens Agreement, including, without limitation, to provide for the payment of purses and related awards to the Beneficiaries.
4. Title to Funds in the Account. The Trustee shall hold only legal title to the Trust Account Funds and shall not have any equitable or beneficial interest in such Funds. Accordingly, the Trust Account Funds are excluded from the Trustees estate for purposes of 11 U.S.C. § 541(d), as amended.
5. Interest. The Trustee understands and accepts that interest, if any, earned on the Funds will be reported under its employer identification number, that such reporting is done as a matter of convenience for the administration of the Thoroughbred Partners Account and that the receipt of such interest does not affect the beneficial and equitable title that the parties have to such interest and is not in derogation of the rights and entitlements of the parties as set forth herein and in the Horsemens Agreement.
6. Trustees Duties. The duties of the Trustee under this Agreement shall be limited to the safekeeping and disbursement of the Trust Account Funds and documents under the terms and conditions of this Agreement. The Trustee shall be entitled to rely on and may assume the genuineness and authenticity of any signatures purported to be made by the parties hereto, their lawful representatives, and successors or assigns. Upon election of either party hereto, an independent third party may be appointed trustee of the Thoroughbred Partners Account and the Trustee hereunder may be relieved of its duties as trustee but shall be bound by the other provisions of this Agreement.
7. Limitation on Liability. The Trustee shall not be liable for any claims, damages, liabilities, losses, costs, or expenses arising from the Trustees acts or omissions with respect to the Trust Account Funds or its performance hereunder, unless such actions or omissions result from the Trustees negligence or willful misconduct.
8. Reimbursement of Expenses. The Trustee shall be reimbursed in the form of one-half of the interest accruing on the Trust Account Funds for all costs and expenses reasonably incurred by it in connection with the administration of the Account, including payment of any trustee fees to a third-party trustee.
9. Termination. This Agreement shall terminate on the date on which all payments under the Horsemens Agreement have been made and the Horsemens Agreement is no longer in effect.
10. Notices. All notices, approvals, and other communications authorized or required to be given between the parties hereto shall be validly given or made if in writing and sent in accordance with the terms and conditions of the Horsemens Agreement.
11. Governing Law. This Agreement shall be governed, construed, and enforced in accordance with the laws of the Commonwealth of Virginia, without regard to any conflicts of law, rules or provisions thereof.
12. Miscellaneous. Any action, suit, or proceeding in respect of or arising out of this Agreement may be prosecuted as to any party hereto in Richmond, Virginia. Each party hereto consents to the exercise of jurisdiction over its person by any court situated in Richmond, Virginia and having jurisdiction over the subject matter of any such action, suit, or proceeding. The invalidity or unenforceability of any provision of this Agreement in any particular respect shall not affect the validity and enforceability of any other provision of this Agreement or of the same provision in any other respect. This Agreement and the Horsemens Agreement set forth the entire understanding of the parties to this Agreement with respect to the operation of the trust for the Thoroughbred Partners Account and may not be amended except by a written instrument executed by all parties hereto. Other than the Horsemens Agreement, any previous agreements or understandings among the parties hereto regarding the subject matter hereof are merged into and superseded by this Agreement. All of the covenants, stipulations, terms, and conditions of this Agreement shall extend to and be binding upon the respective successors and assigns of the parties hereto, but this Agreement shall not be assigned by the Trustee without the prior written consent of the Beneficiaries.
This Agreement or any amendment hereto may be executed in two or more counterparts, each of which shall constitute an original, and all of which together shall constitute one and the same Agreement.
BENEVOLENT AND PROTECTIVE
COLONIAL DOWNS, L.P.
By: Stansley Racing Corp., its General Partner
|Althea D. Richards, President||Ian M. Stewart, President|
Annual Transfers of Funds from Thoroughbred
Partners Account to Horsemens Account
|All SWFs located in the Central-Southside Virginia Region||
4.5% of all thoroughbred handle in a calendar year at each such facility for ten years from the opening date of each such facility.
After ten years from opening date, for each calendar year:
5% of the first $75,000,000 of thoroughbred handle at each such facility; plus 6% of thoroughbred handle in excess of $75,000,000 up to $150,000,000 at each such facility; and plus 7% of thoroughbred handle in excess of $150,000,000 at each such facility.
|The New Chesapeake SWF||4.5% of all thoroughbred handle in a calendar year in excess of $22,375,000 at such facility.|
|The New Richmond SWF||
4% of the first $15,000,000 of thoroughbred handle in a calendar year at such facility;
plus 5% of thoroughbred handle in excess of $15,000,000 up to $20,000,000 in a calendar year at such facility;
plus 6% of thoroughbred handle in excess of $20,000,000 up to $25,000,000 in a calendar year at such facility; and
plus 7% of thoroughbred handle in excess of $25,000,000 in a calendar year at such facility.
|Northern Virginia SWF||0% of all thoroughbred handle wagered at each such facility for the first 12 months of operation and thereafter as provided for All Other SWFs described below.|
|All Other SWFs and handle at the New Chesapeake SWF of up to $22,375,000||5% of the first $75,000,000 of aggregate thoroughbred handle from such facilities; plus 6% of aggregate thoroughbred handle in excess of $75,000,000 up to $150,000,000 from such facilities; plus 7% of thoroughbred handle in excess of $150,000,000 from such facilities less the amounts the VHBPA is authorized to deduct from the Thoroughbred Partners Account pursuant to the Agreement (including but not limited to NTRA dues, an administrative fee, and repayment of advances (including interest) made by Colonial Downs to the Thoroughbred Partners Account).|
Anticipated Development Schedule
|1.||Identify and bring under contract potential SWF site.||4 to 6 weeks from approval of Agreement.|
|2.||Meeting with local government officials and neighbors; confirmation of zoning compliance.||3 to 6 weeks from having site under contract.|
|3.||Application to the Virginia Racing Commission.||1 to 2 weeks from satisfaction of Item 2.|
|4.||Action by the Virginia Racing Commission on application after filing.||6 to 12 weeks.|
|5.||Application for permits to commence construction or renovation after grant of licenses.||Within 1 week after grant of licenses.|
|6.||Construction or renovation period.||3 to 6 months.|
|7.||Total time from identifying a site to opening.||7 to 13 months.|
Central-Southside Virginia Region
6. Bedford County
15. Franklin County
28. Roanoke County
1. Bedford City
3. Buena Vista
7. Franklin City
14. Roanoke City
16. South Boston