Sample Business Contracts

Offer Letter - Epocrates Inc. and Joseph Kleine

Employment Forms

  • Employment Agreement. Employers can customize an employment agreement that states the salary, benefits, working hours and other important provisions for their new or existing employee.
  • Consulting Agreement. Answer simple questions to build a contract with a consultant. Specify the services rendered, when payment is due, as well as IP rights.
  • Commission Agreement. Employers who compensate their sales employees based on commissions can prepare an agreement to reduce misunderstandings by specifying the base salary and how commissions are calculated.
  • Executive Employment Agreement. Companies may offer their business executives a contract that is different from the one provided to their regular employees. Executive employment agreements may be more complex because the compensation structure may include a combination of salary and commissions, provide for bonuses based on sales, stock or other financial targets, and include non-compete, confidentiality and severance provisions.
  • Sales Representative Contract. Independent sales representatives offer companies the potential to increase the sale of products or services without the burden of increasing headcount. Both parties should understand how commissions are calculated, when commissions will be paid, as well as how the representative will treat confidential information from the company and whether the representative may also sell a competing line of products or services.
  • More Employment Agreements

Sponsored Links

[ePOCRATES Letterhead]

January 26, 2001

Joseph Kleine

Dear Joe,

        On behalf of ePocrates, Inc. (the "Company"), I am pleased to offer you the position of Regional Vice President.

        The terms and conditions of your new position with the Company are as set forth below:

        1.    Position.    

        a.     You will become a Regional Vice President, for the Company. You will report directly to the Vice President of Pharmaceutical Partnerships.

        b.     You agree to the best of your ability and experience that you will at all times conscientiously perform all of the duties and obligations required of you to the reasonable satisfaction of the Company. During the term of your employment, you further agree that you will devote all of your business time and attention to the business of the Company, the Company will be entitled to all of the benefits and profits arising from or incident to all such work services and advice, you will not render commercial or professional services of any nature to any person or organization, whether or not for compensation, without the prior written consent of the Company's Board of Directors, and you will not directly or indirectly engage or participate in any business that is competitive in any manner with the business of the Company. Nothing in this letter agreement will prevent you from accepting speaking or presentation engagements in exchange for honoraria or from serving on boards of charitable organizations, or from owning no more than one percent (1%) of the outstanding equity securities of a corporation whose stock is listed on a national stock exchange.

        2.    Start Date.    Subject to fulfillment of any conditions imposed by this letter agreement, you will commence this new position with the Company on January 29, 2001.

        3.    Proof of Right to Work.    For purposes of federal immigration law, you will be required to provide to the Company documentary evidence of your identity and eligibility for employment in the United States.

        4.    Compensation.    

        a.    Base Salary.    Your salary will be payable in semi monthly installments of $5,000.00 pursuant to the Company's regular payroll policy. This equates to an annual salary of $120,000.

        b.    Commission.    Under the current commission plan, you are eligible to earn 1-% cash commission on all direct sales to your accounts. Your account universe will include pharmaceutical manufacturers and medical device companies as mutually agreed to by the ePocrates Vice President of Pharmaceutical Partnerships. The 1-% cash commission is paid based upon gross sales. Commission is payable to you as revenue is paid to ePocrates. This commission plan is subject to periodic revue and amendment by ePocrates.

        You will also participate in the following special bonus opportunities:

$10,000 new client bonus for target accounts (calendar year 2001)

$5,000 bonus for getting new target account to do a press release (calendar year 2001)

        c.    Annual Review.    You will receive a review six months following your start date at which time you will be considered for promotion to Vice President, New Business Development. The review will focus on:

Initiative and ability to independently generate new revenue relationships

Your ability to represent the company professionally and earn the respect of clients

Reliability, consistency, organization and follow through

Presentation/public speaking skills, ability to think on your feet

Creativity in packaging our capabilities to meet our clients needs

Ability to negotiate and close deals

Written communication skills—Persuasive, clear, concise

Your ability to interact across all levels of ePocrates in a collaborative team approach

Demonstrated leadership/teamwork skills in interactions with co-workers

        5.    Stock Option.    In connection with the commencement of your employment, the Company will recommend that the Board of Directors grant you an option to purchase 25,000 shares of the Company's Common Stock ("Shares") with an exercise price equal to the fair market value on the date of the grant. These option shares will vest according to the following schedule: 1/4th of the total shares shall vest on the annual anniversary of your commencement date (January 29, 2002) and 1/48th of the shares shall vest monthly thereafter over the next three years. Vesting will, of course, depend on your continued employment with the Company. The option will be an incentive stock option to the maximum extent allowed by the tax code and will be subject to the terms of the Company's Stock Plan and the Stock Option Agreement between you and the Company.

        6.    Benefits.    The Company will provide you with standard medical and dental insurance benefits. Employees are eligible for two weeks of vacation in their first full calendar year of employ and three weeks in each calendar year thereafter. Further details about benefits are available for your review. ePocrates may modify compensation and benefits from time to time as it deems necessary.

        7.    Confidential Information and Invention Assignment Agreement.    Your acceptance of this offer and commencement of employment with the Company is contingent upon the execution, and delivery to an officer of the Company, of the Company's Confidential Information and Invention Assignment Agreement (the "Confidentiality Agreement"), a copy of which is enclosed for your review and execution, prior to or on your Start Date.

        8.    Confidentiality of Terms.    You agree to follow the Company's strict policy that employees must not disclose, either directly or indirectly, any information, including any of the terms of this agreement, regarding salary, bonuses, or stock purchase or option allocations to any person, including other employees of the Company; provided, however, that you may discuss such terms with members of your immediate family and any legal, tax or accounting specialists who provide you with individual legal, tax or accounting advice.

        9.    At-Will Employment.    Your employment with the Company will be on an "at will" basis, meaning that either you or the Company may terminate your employment at any time for any reason or no reason, without further obligation or liability.

        We are all delighted to be able to extend you this offer and look forward to working with you. To indicate your acceptance of the Company's offer, please sign and date this letter in the space provided below and return it to me, along with a signed and dated copy of the Confidentiality Agreement. This letter, together with the Confidentiality Agreement, set forth the terms of your employment with the Company and supersede any prior representations or agreements, whether written or oral. This letter may not be modified or amended except by a written agreement, signed by the Company and by you.

This offer is valid until January 29, 2001.

Very truly yours,
ePocrates, Inc.

/s/ John Owens

John S. Owens

Director, Human Resources

Joseph Kleine

/s/ Joseph Kleine







Start date



Enclosure:    Confidential Information and Invention Assignment Agreement

[ePOCRATES Letterhead]

February 5, 2010

Joseph Kleine

Re:    New Employment Terms

Dear Joseph:

        As you were informed, effective January 1, 2010 (the "Effective Date"), you were appointed to the position of Chief Commercial Officer of Epocrates, Inc. (the "Company") and some of your employment terms changed as a result. This letter (the "Amendment") confirms your new employment terms and amends your employment offer letter with the Company dated January 26, 2001 (the "Offer Letter"), effective as of the Effective Date.

        The Amendment is as follows:

        1.     The following becomes Section 1(a) of the Offer Letter (with Section 1(b) remaining in effect):

        a.     You will become Chief Commercial Officer for the Company. You will report directly to the Company's Chief Executive Officer.

        2.     The following becomes Section 4 (Compensation) of the Offer Letter:

        a.    Base Salary.    Your base salary will be payable in semi monthly installments of $10,416.67 pursuant to the Company's regular payroll policy. This equates to an annual base salary of $250,000. Because your position is classified as exempt, you will not be eligible for overtime premiums. Your base salary may be reviewed annually as part of the Company's normal salary review process. Any changes to your base salary are at the Company's sole discretion.

        b.    Transition Compensation.    In the position of Chief Commercial Officer, you will no longer be eligible to earn cash commissions or incentive compensation other than annual bonuses as provided under Section 4(c). To ease the transition from your previous position under which you were eligible for commissions, the Company paid you two transition compensation payments in the amount of $40,000 each (a total of $80,000). These payments were made on December 15, 2009 and January 31, 2010. By signing this Amendment, you acknowledge and agree that you have not earned any commissions or other incentive compensation that has not yet been paid to you.

        c.    Bonus Compensation.    You will be eligible to participate in the 2010 Executive Bonus Plan (the "Bonus Plan"), pursuant to the terms and conditions of the Bonus Plan. Your target bonus will be 40% of your 2010 base salary paid by the Company, and the actual bonus paid will be based upon the Company's performance (as determined by the Company) against the Bonus Plan. Whether a bonus has been earned under the Bonus Plan, and the amount of any bonus earned, will be determined by the Company and approved by the Board of Directors within its sole discretion. Any bonus earned is to be paid in the following calendar year as provided in the Bonus Plan.

        3.     The following will be appended to Section 5 (Stock Options) of the Offer Letter:

        In recognition of your new role, on December 17, 2009, the Company's Board of Directors approved an additional stock option grant for you covering 200,000 shares of common stock, with a vesting commencement date of October 28, 2009. You new sotck option grant is governed in full by the terms and conditions of the Company's equity incentive plan and your stock option agreement.

        4.     The current Section 8 (Confidentiality of Terms) of the Offer Letter is deleted, and the current Section 9 (At-Will Employment) of the Offer Letter is renumbered as Section 8.

        5.     The following becomes Section 9 of the Offer Letter:

        9.    Severance Benefits Not In Connection With A Change of Control.    If, at any time other than during the twelve (12) months following the consummation of a Change of Control (as defined in Section 10 herein), the Company or any successor entity terminates your employment without Cause (as defined herein), and if you first sign, date, and deliver to the Company a separation agreement that includes a general release of all known and unknown claims in the form provided to you by the Company (the "Release") and allow the Release to become effective, then you will receive the following as your sole severance benefits (the "Severance Benefits"): (i) severance pay equal to six (6) months of your base salary in effect as of the termination date, less required deductions and withholdings, paid in the form of salary continuation on the Company's standard payroll dates (beginning with the first payroll date following the effective date of the Release); and (ii) provided that you timely elect continued group health insurance coverage through federal COBRA law or comparable state law (collectively, "COBRA"), the Company will pay your COBRA premiums sufficient to continue your group health insurance coverage at the same level in effect as of your termination date for six (6) months after your termination or until you become eligible for group health insurance coverage through a new employer, whichever occurs first. For purposes of this letter agreement, "Cause" means any of the following conduct by you: (i) embezzlement, misappropriation of corporate funds, or other material acts of dishonesty; (ii) the conviction, plea of guilty, or nolo contendere to any felony (not involving the operation of a motor vehicle), or of any misdemeanor involving moral turpitude; (iii) engagement in any activity that you know or should know could materially harm the business or reputation of the Company, provided that this subsection (iii) shall not apply to any activity done in a good faith belief by you that the action taken or omission was in the best interest of the Company; (iv) material violation of any statutory, contractual, or common law duty or obligation owed by you to the Company, including, without limitation, the duty of loyalty which causes demonstrable injury to the Company; (v) material breach of the Confidentiality Agreement; or (vi) repeated failure, in the reasonable judgment of the Company's Board of Directors (the "Board"), to substantially perform your assigned duties or responsibilities after written notice from the Board describing the failure(s) in reasonable detail and your failure to cure such failure(s) within thirty (30) days of receiving such written notice, provided that written notice only must be provided if the failure(s) are capable of cure.

        6.     The following becomes Section 10 of the Offer Letter:

        10.    Change of Control Severance Benefits.    In the event that: (i) the Company consummates a change of control transaction, whereby fifty percent (50%) or more of the voting stock of the Company changes ownership pursuant to such transaction (a "Change of Control"); and (ii) within twelve (12) months after the consummation of a Change of Control, your employment with the Company is either (a) terminated by the Company or successor entity without Cause (as defined in Section 9 herein), or (b) terminated by you for Good Reason (as defined in and in accordance with the paragraph below); and (iii) you sign, date, and deliver to the Company the Release and allow it to become effective; then you will receive the following as your sole severance benefits (the "Change of Control Severance Benefits"): (a) severance pay equal to nine (9) months of your base salary in effect as of the termination date, less required deductions and withholdings, paid in the form of salary continuation on the Company's standard payroll dates (beginning with the first payroll date following the effective date of the Release); (b) provided that you timely elect continued group health insurance coverage through COBRA, the Company will pay your COBRA premiums sufficient to continue your group health insurance coverage at the same level in effect as of your termination date for nine (9) months after your termination or until you become eligible for group health insurance coverage through a new employer, whichever occurs first; and (c) any


unvested shares subject to any option grants held by you as of the employment termination date will become vested and exercisable, effective as of the employment termination date.

        For purposes of this Section 10, "Good Reason" shall mean one or more of the following conditions that arose upon or following the consummation of the Change of Control without your written consent: (i) a relocation of your assigned office more than thirty-five (35) miles from its location immediately prior to the Change of Control; (ii) a material decrease in your base salary (except for salary decreases generally applicable to the Company's other executive employees); or (iii) a material reduction in the scope of your duties or responsibilities from your duties and responsibilities in effect immediately prior to the Change of Control. Notwithstanding the foregoing, you shall not be deemed to have terminated your employment for "Good Reason" unless (i) such termination occurs within ninety (90) days following the initial existence of one or more of the conditions that constitute Good Reason (as defined herein), (ii) you provide written notice to the Company (or any successor entity) of the existence of the Good Reason condition within thirty (30) days following the initial existence of the condition, and (iii) the Company (or its successor entity) fails to cure such condition within a period of thirty (30) days following such written notice.

        7.     The following becomes Section 11 of the Offer Letter:

        11.    Parachute Payments.    In the event that the benefits provided for in this letter agreement or otherwise payable to you ("Payment") would constitute "parachute payments" within the meaning of Section 280G of the Internal Revenue Code of 1986, as amended (the "Code") and, but for this sentence, would be subject to the excise tax imposed by Section 4999 of the Code (the "Excise Tax"), then such Payment shall be equal to the Reduced Amount. The "Reduced Amount" shall be either (i) the largest portion of the Payment that would result in no portion of the Payment being subject to the Excise Tax, or (ii) the largest portion, up to and including the total, of the Payment, whichever of the foregoing amounts, after taking into account all applicable federal, state and local employment taxes, income taxes and the Excise Tax (all computed at the highest applicable marginal rate), results in the receipt by you, on an after-tax basis, of the greater amount of the Payment, notwithstanding that all or some portion of the Payment may be subject to the Excise Tax. Unless the Company and you otherwise agree in writing, the determination of your Excise Tax liability shall be made in writing by the accounting firm engaged by the Company for general audit purposes as of the day prior to the effective date of the Change of Control (the "Accountants"). If the accounting firm so engaged by the Company is serving as accountant or auditor for the individual, entity or group effecting the Change of Control, the Company shall appoint a nationally recognized accounting firm to make the determinations required hereunder. For purposes of making the calculations required by this Section 11, the Accountants may make reasonable assumptions and approximations concerning applicable taxes and may rely on reasonable, good faith interpretations concerning the application of Sections 280G and 4999 of the Code. Any good faith determinations of the Accountants made hereunder shall be final, binding, and conclusive upon the Company and you. The Company and you shall furnish to the Accountants such information and documents as the Accountants may reasonably request in order to make a determination under this Section. The Company shall bear all costs the Accountants may reasonably incur in connection with any calculations contemplated by this Section 11. To the extent that any elimination in or reduction of payments or benefits is made under this Section 11, the order in which payments and benefits shall be reduced shall be made by the Accountants in a manner that shall provide you with the greatest economic benefit, but if more than one manner of reduction of payments and benefits necessary to arrive at the Reduced Amount yields the greatest economic benefit to you, then the payments and benefits shall be reduced pro rata.


        8.     The following becomes Section 12 of the Offer Letter:

        12.    Deferred Compensation.    Severance payments made pursuant to Section 9 or Section 10, to the extent of payments made from the date of your termination through March 15 of the calendar year following your termination, are intended to constitute separate payments for purposes of Section 1.409A-2(b)(2) of the Treasury Regulations and thus payable pursuant to the "short-term deferral" rule set forth in Section 1.409A-1(b)(4) of the Treasury Regulations. To the extent such payments are made following said March 15, they are intended to constitute separate payments for purposes of Section 1.409A-2(b)(2) of the Treasury Regulations made upon an involuntary termination from service and payable pursuant to Section 1.409A-1(b)(9)(iii) of the Treasury Regulations, to the maximum extent permitted by such provision, with any excess amount being regarded as subject to the distribution requirements of Section 409A(a)(2)(A) of the Code, including, without limitation, the requirement of Section 409A(a)(2)(B)(i) of the Code that payment be delayed until six (6) months after separation from service if you are a "specified employee" within the meaning of Section 409A(a)(2)(B)(i) of the Code at the time of such separation from service. Notwithstanding anything to the contrary set forth herein, if any payments and benefits provided under this Agreement constitute "deferred compensation" within the meaning of Section 409A of the Code and the regulations and other guidance thereunder and any state law of similar effect (collectively "Section 409A") (i) such payments and benefits shall not commence in connection with your termination of employment unless and until you also have incurred a "separation from service" (as such term is defined in Treasury Regulation Section 1.409A-1(h)), unless the Company reasonably determines that such amounts may be provided to you without causing you to incur the adverse personal tax consequences under Section 409A, and (ii) the Release required by Sections 9 and 10 above shall be considered effective only as of the latest permitted effective date for such Release if such Release could become effective in the calendar year following the calendar year in which your employment termination occurs.

        Except as modified herein, all other terms of the Offer Letter shall remain in full force and effect.

        This Amendment, together with the Offer Letter and the Confidentiality Agreement, constitutes the entire agreement between you and the Company regarding the terms of your employment. It supersedes any prior statements, representations or promises made to you concerning the subjects contained in this Amendment and the Offer Letter, and only can be modified in a writing signed by you and a duly authorized director or officer of Epocrates.

        We are very pleased about your new role in the Company. To accept continued employment with the Company under these new terms, please sign below and return the fully signed Amendment to me within five (5) business days.

Understood and Agreed:    

/s/ John Owens

John Owens
Senior Vice President
Human Resources


/s/ Joseph Kleine

Joseph Kleine
Chief Commercial Officer








Exhibit 10.20
[ePOCRATES Letterhead]
[ePOCRATES Letterhead]