Purchase Order re: Digital Booking/Mug-Shot System - ImageWare Software Inc. and City of San Antonio
PURCHASE ORDER No.PR-66299
CITY OF SAN ANTONIO
CITY HALL CONFIDENTIAL
SAN ANTONIO, TEXAS
DATE: 9/2/99, BC/DC Page: 1 of 2
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INSTRUCTIONS TO VENDOR:
1. Purchase Order Number - Vendor must show purchase order number on all
packages, shipping papers, invoices and correspondence. The City of San
Antonio will not be responsible for any goods delivered without a
purchase order number.
2. Shipping Instructions - F.O.B. destination unless specified otherwise.
3. Invoicing - Send original invoice to: City of San Antonio, General
Accounting, P.O. Box 839966, San Antonio, TX 78283-3966.
4. Payment - The City will pay for the requested goods and/or services as
promptly as possible, but in any event, no later than sixty (60) days
after 1) receipt of the goods or 2) the service is complete or 3) the
day the City receives the invoice for the goods, and/or services,
whichever is later.
5. If unable to fill at prices shown, advise before shipping.
6. Taxes - No Federal tax shall be included in prices billed. The City of
San Antonio is exempt from the State of Texas Limited Sales excise and
use tax. (Permit No. 1-74-6002070-5)
7. If you have any questions regarding this purchase order, call
210-207-7260.
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21053 Terms: NET 30
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IMAGEWARE SOFTWARE, INC. Delivery Date:
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10883 THORNMINT ROAD 90 DAYS
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SAN DIEGO, CA 92127
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Phone: 619-673-5600
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Mark for: PRODUCTION - INFORMATION SERVICES
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Deliver to: 515 S. FRIO, SAN ANTONIO, TX 78207
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QTY. REC. QTY. ORD. UNIT DESCRIPTION UNIT PRICE AMOUNT
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<S> <C> <C> <C> <C> <C>
1 EACH "VIDEO MUG SYSTEM" COMPLETE $520,649.7000 $520,649.70
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W/INSTALLATION & TRAINING
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TOTAL $520,649.70
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FORMAL: DIGITAL BOOKING/MUGSHOT SYSTEM
OPENED: 7/6/99 PASSED: 8/26/99, BID #: 99-115, ORD. #: 90328 [ILLEGIBLE]
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[ILLEGIBLE]
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REQ. NO. FUND PROJECT PROJECT NAME OBJECT DEPT-DIV-SEC ORGANIZATION NAME
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<S> <C> <C> <C> <C> <C> <C>
981181 11 05-373 17-05-04 INFORMATION SERVICES
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1 10 11 12 13 17 18 25 34 37 51 56 57 62 69 77
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I.D. LN TRANSCODE DOCUMENT NO. DISC. % VENDOR INDEX AMOUNT
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<S> <C> <C> <C> <C> <C> <C> <C>
Dup. Cols 1-10 2 1 1 P R 66299 0.00 242479 $520,649.70
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From Above 2 1 1
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Header 2 1 1
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Form 15 107A (REV. 10-98) PURCHASING COPY
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CITY OF SAN ANTONIO
PURCHASING DEPARTMENT
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Issued By: RC/jdl Date Issued: JUNE 16, 1999
BID NO.: 99-115 Page 1 of 13
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FORMAL INVITATION FOR BIDS
DIGITAL BOOKING/MUG-SHOT SYSTEM
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Sealed bids in triplicate, subject to the Terms and Conditions of this
Invitation for Bids and other contract provisions, will be received at the
office of the City Clerk, City Hall until 2:00 p.m. Central Time JULY 6, 1999.
The City of San Antonio Purchasing Department is willing to assist any
bidder(s) in the interpretation of bid provisions or explanation of how bid
forms are to be completed. Assistance can be received by visiting the
Purchasing Office in the City Hall Annex, 131 W. Nueva, or by calling (210)
207-7260.
It is the policy of the City of San Antonio to involve qualified Small,
Minority, Woman-owned, and local business in construction, procurement,
professional services, and leases and concessions contracting. The City of
San Antonio has established the following minority business enterprise (MBE)
and woman business enterprise (WBE) utilization goals:
MBE Goal : 11.7% WBE Goal: 12.8%
This invitation includes these forms:
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<S> <C>
Bid Invitation Specifications and General Requirements
Terms and Conditions of Invitations for Bids Price Schedule
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The undersigned, by his/her signature, represents that he/she is authorized
to bind the bidder to fully comply with the terms and conditions of the
attached Bid Invitation, Specifications, and Special Provisions for the
amount(s) shown on the accompanying bid sheet(s). By signing below, you have
read the entire document and agreed to the terms therein.
Firm Name: IMAGEWARE SOFTWARE, INC. Telephone Number: 858-673-8600
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Address: 10883 THORNMINT RD. City, State, Zip Code: SAN DIEGO, CA 92127
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/s/ Robert G. Bannan Signer's Name: ROBERT G. BANNAN
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Signature of Person Authorized to (Please Print or Type)
Sign Bid
PLEASE COMPLETE THE FOLLOWING:
Prompt Payment Discount: ______%______days. (If no discount is offered, Net
30 will apply.)
Please check the following blanks which apply to your company:
Ownership of firm (51% or more):
Non-minority Hispanic African-American
--- --- ---
Other Minority (specify)
--- -------------------------------
Female Owned Handicapped Owned
--- ---
Small Business (less than $1 million annual receipts or 100 employees)
---
Indicate Status: Partnership X Corporation Sole Proprietorship
--- --- ---
Other (specify)
--- -------------------------
FOR CITY USE ONLY AWARD
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Items Accepted: Ordinance No: Date: Amount:
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Approved: CITY OF SAN ANTONIO
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(a) Bids shall be enclosed in sealed envelopes addressed to the City
Clerk, City of San Antonio. The name and address of bidder, the
date and hour of the bid opening and the title of the bid
solicitation shall be placed on the outside of the envelope.
(b) Bids must be submitted on the forms furnished. Facsimile bids must
be submitted in accordance with Par. 4(a) above. Bids, however, may
be modified provided such modifications are sealed and received by
the City Clerk prior to the time and date set for the bid opening.
However, the City of San Antonio shall not be responsible for lost
or misdirected bids or modifications.
(c) SAMPLES: Samples may be requested for evaluation and must be
provided within ten calendar days at no expense to the City of San
Antonio. Failure to provide samples will eliminate vendors from bid
consideration. Samples will be returned upon request, otherwise
samples will become property of the City of San Antonio, ten days
after award of the contract.
(d) By submittal of this bid, bidder certifies to the best of his/her
knowledge that all information is true and correct.
5. REJECTION OF BIDS
(a) The City may reject a bid if:
1. The bidder misstates or conceals any material fact in the
bid; or
2. The bid does not strictly conform to law or the requirements
of the bid;
3. The bid is conditional, except that the bidder may qualify
the bid for acceptance by the City on an "All or None" basis
or a "Low Item" basis. An "All or None" basis bid must
include all items upon which bids are invited.
(b) In the event that a bidder is or subsequently becomes delinquent in
the payment of his, her or its City taxes, including state and
local sales taxes, such fact shall constitute grounds for rejection
of the bid, or if awarded the bid, for cancellation of the
contract. However, the City reserves the right to deduct any
delinquent taxes from payments that the City may owe to the
delinquent bidder as a result of such contract.
(c) The City may, however, reject all bids whenever it is deemed in the
best interest of the City to do so, and may reject any part of a
bid unless the bid has been qualified as provided in 5(a) 3 above.
The City at its sole discretion may also waive any minor
informalities or irregularities in any bid, to include failure to
submit sufficient bid copies, failure to submit literature or
similar attachments, or business affiliation information.
6. WITHDRAWAL OF BIDS
Bids may not be withdrawn after the time set for the bid opening, unless
approved by the City Council.
7. LATE BIDS OR MODIFICATIONS
Bids and modifications received after the time set for the bid opening
will not be considered.
8. CLARIFICATION TO BID SPECIFICATIONS
(a) If any person contemplating submitting a bid for this contract is
in doubt as to the true meaning of the specifications, other bid
documents, or any part thereof, he/she may submit to the City
Director of Purchasing on or before seven calendar days prior to
scheduled opening, a request for clarification. All such requests
for information shall be made in writing and the person submitting
the request will be responsible for its prompt delivery. Any
interpretation of the bid, if made, will be made only by addendum
duly issued. A copy of such Addendum will be mailed or delivered
to each person receiving bids. The City will not be responsible
for any other explanation or interpretation of the proposed bid
made or given prior to the award of the contract. Any objections
to the specifications and requirements as set forth in this bid
must be filed in writing with the Director of Purchasing on or
before seven calendar days prior to the scheduled opening.
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by a duly authorized officer thereof (checks to be drawn payable to
the City of San Antonio), or a Certificate of Deposit from such
bank or trust company assigned to the City of San Antonio, or an
irrevocable letter of credit from a state or national bank or trust
company.
(e) The performance deposit of the successful bidder(s) shall be
returned by the City upon completion of the contract and final
acceptance of all items in accordance with condition thereof.
(f) Failure of vendor to perform any of the services required by this
contract within ten days of receipt of written demand for
performance from City, or failure of vendor to correct or replace
defective goods or products within ten days from receipt of written
demand therefor, shall constitute a total breach of this contract
and shall cause this contract to terminate immediately upon the
expiration of the 10-day period. In the event of such termination,
the performance deposit shall be retained by the City of San
Antonio as liquidated damages, based upon mutual agreement and
understanding between vendor and City at the time this bid is
solicited, submitted and accepted, that the City of San Antonio is
a governmental agency engaged in public projects, and that the
measurement of damages, which might result from a breach of the
terms and specifications herein is difficult or impossible to
determine. However, the Director of Purchasing, with the
concurrence of the City Manager, may return all or part of the
performance deposit to the vendor if the Director determines, in
the Director's sole discretion, that the failure to perform the
conditions of this contract was the result of acts or events over
which the vendor had no control. The determination shall then be
final and binding on all parties.
12. ASSURANCE OF COMPLIANCE - EQUAL EMPLOYMENT OPPORTUNITY AND SMALL AND/OR
MINORITY BUSINESS ADVOCACY REQUIREMENTS
It is the policy of the City of San Antonio that Small and/or Minority
Business Enterprises shall have the maximum practicable opportunity to
participate in the performance of public contracts. Bidder agrees that
if this bid is accepted, he/she will not engage in employment practices
which have the effect of discriminating against employees or prospective
employees because of race, color, religion, national origin, sex, age,
handicap or political belief or affiliation. In addition, bidder agrees,
by submittal of this bid, that he/she will abide by all applicable terms
and provisions of this Nondiscrimination Clause and the Small and/or
Minority Business Advocacy Clause, these clauses available in the City's
Department of Economic and Employment Development and the City Clerk's
Office.
13. INDEPENDENT CONTRACTOR
It is expressly understood and agreed by both parties hereto that the
City is contracting with the successful bidder as an independent
contractor. The parties hereto understand and agree that the City shall
not be liable for any claims which may be asserted by any third party
occurring in connection with the services to be performed by the
successful bidder under this contract and that the successful bidder has
not authority to bind the City.
14. BID RESULT REQUEST
Any party who wishes to be provided documents relating to the bid
results shall make a request in writing. Pursuant to state law, the City
may assess a fee in order to recoup the cost related to providing the
requested information.
15. PATENTS/COPYRIGHTS
The successful bidder agrees to indemnify and hold the City harmless
from any claim involving patent infringement or copyrights on goods
supplied.
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21. ASSIGNMENT
The successful bidder shall not sell, assign, transfer or convey this
contract in whole or in part, without the prior written consent of the
Purchasing Department.
22. MILLENNIUM CERTIFICATION
The Awarded Vendor warrants that each hardware, software, and/or
firmware product offered under the terms of this contract shall be able
to accurately process date data (including, but not limited to,
calculating, comparing, and sequencing) from, into, and between the
twentieth and twenty-first centuries, including leap year calculations,
when used in accordance with the product documentation provided by the
manufacturer, provided that all listed or unlisted products (e.g.
hardware, software, firmware) used in combination with such listed
product properly exchange date data with it. If the Contract requires
that specific listed products must perform as a system in accordance
with the foregoing warranty, then that warranty shall apply to those
listed products as a system. The duration of this warranty and the
remedies available to the City for breach of this warranty shall be as
defined in, and subject to, the terms and limitations of the
manufacturer's standard commercial warranty or warranties contained in
this contract, provided that notwithstanding any provision to the
contrary in such commercial warranty or warranties, the remedies
available to the City under this warranty shall include repair or
replacement of any listed product whose non-compliance is discovered and
made known to the Awarded Vendor in writing within ninety (90) days
after acceptance. Nothing in this warranty shall be construed to limit
any rights or remedies the City may otherwise have under this contract
with respect to defects other than Year 2000 performance.
Millennium certification requires that a product operate "accurately" in
the manner in which it was intended as it relates to date related
operations when given a valid date containing century, year, month, and
day. For purposes of this certification, the term "accurately" shall be
defined to include:
1) Calculations using date must execute using a four digit year;
2) Functionality on-line batch, including but not limited to entry,
inquiry, maintenance and updates, must support four digit year
processing;
3) Interfaces and reports must support four digit year processing;
4) Successful translation into year 2000 with the correct system date
(e.g., 1/1/2000) without human intervention;
5) Processing with a four (4) digit year after transition to any
beyond the year 2000 without human intervention;
6) Providing correct results in forward and backward date calculation
spanning century boundaries;
7) Leap year must be calculated correctly; and
8) Processing correct results in forward and backward date calculation
spanning century boundaries must be provided, including the
conversion of previous years currently stored as two digits.
Definitions:
1) Product - Includes, but is not limited to, any supplied or
supported hardware, software, firmware, and/or microcode.
2) Accurately - Refers to correct processing according the criteria
listed above.
3) Valid Date - A date that contains a two digit month, a two digit
day, and a four digit year.
4) Extraordinary Actions - Any actions outside the normal documented
processing steps identified in the product's reference manual.
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Availability of a multitude of searchable user defined fields
Photo lineup and mug book capability
Ability to search using a minimum of 25 separate investigative fields
Ability to LINK common booking records of individuals
Full compatibility with investigative software solutions including a facial
recognition program and a vehicle recognition program.
The Facial Recognition Program shall include the following features and
functions:
Seamless integration with the booking system
Flexible search capabilities that result in rapid identification of
suspect(s)
Ability to exchange images with other local/state databases to expand
search
Ability to work in booking facility as well as in investigator's office
Ability to accept computer generated composite and search digital image
database for possible matches
Ability to accept scanned in still photo or freeze frame from surveillance
videotape and search digital image database for possible matches
Ability to search 100,000 image database within 30 seconds
The Vehicle Identification System shall include the following features and
functions:
Photo image database
Minimum database of 1,000 vehicles
Multiple search capability
Ability to change vehicles color
All programs must utilize and run on Windows NT 4.0 platform.
All equipment, software, hardware, and labor including installation shall be
warranted for six (6) months following acceptance by the City of San Antonio.
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1 Ea. SCSI Internal Cable
1 Ea. 56.6K External Modem
D. SERVICES
1 Lot Specifications Gathering
1 Lot Database Customization
1 Lot Systems Integration/Setup
1 Lot NIST Import/Export Central Server
E. FACE ID
1 Ea. Face ID Server Software
2 Ea. Face ID Client Software
F. ADMINISTRATIVE SYSTEMS
3 Ea. IBM PC 300PL Pentium II 450MHz MMX, 6.4GB EIDE Hard Drive,
10/100 PCI Ethernet WOL, 16-bit ISA Crystal Audio Integrated,
450/100MHz Pentium II w/512KB L2 Cache, 4MB Integrated SGRAM
Video Memory, 64MB 60ns NP SDRAM DIMM, 32X Max (Variable
Speed) CD-ROM Drive, IBM 1.44MB 3.5 in. Diskette Drive, IBM
104-Key Rubber Dome Keyboard, Integrated IDE Controller, S3
Trio 3D AGP Graphics Integrated
3 Ea. 64MB 100MHz NP SDRAM DIMM
3 Ea. ISA 56K/33.6KBPS Plug and Play Modem
3 Ea. G74-17 in. Color Monitor, 69KHZ, Pearl White
3 Ea. Epson 800 Color InkJet Printer
3 Ea. NT Workstation
1 Ea. Nikon Cool Scan 2000 + Autoloader
G. SYSTEM SECURITY PRINTER
1 Ea. Okidata Microline 184 9-Pin Serial Printer
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IMPORTANT MAILING INSTRUCTIONS:
MAIL TO: CITY CLERK
P.O. BOX 839966
SAN ANTONIO, TX 78283-3966
PHYSICAL ADDRESS: CITY CLERK
CITY HALL (COMMERCE ST. & FLORES ST.)
100 MILITARY PLAZA, 2ND FLOOR
SAN ANTONIO, TEXAS 78205
MARK ENVELOPE: "BID TO FURNISH DIGITAL BOOKING/MUG SHOT SYSTEM"
BIDS TO BE OPENED: 2:00 P.M., JULY 6, 1999
BID NO. 99-115
REMARKS:
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[LOGO]
CITY OF SAN ANTONIO, TEXAS
DIGITAL BOOKING/MUG-SHOT SYSTEM
RESPONSE TO IFB# 99-115
JULY 1, 1999
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10883 Thornmint Road, San Diego, CA 92127 Phone 858-673-8600 Fax 858-673-1770
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IFB # 99-115
SYSTEM OVERVIEW
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The C.R.I.M.E.S.-Registered Trademark- suite of software is modular in
design. It is possible to add, upgrade, or replace software modules in the
system with relative ease. Modules included in the C.R.I.M.E.S.-Registered
Trademark- suite of software are:
- Suspect ID-Registered Trademark-, a photo-realistic composite program
- Crime Lab-Registered Trademark-, a sophisticated image enhancement and
editing program
- Vehicle ID-TM-, a photo-based program to help quickly identify
vehicles
- Crime Capture System-TM-, a flexible easy-to-use digital booking
system
- Face ID-TM-, a state-of-the-art facial recognition and retrieval
program
The host system for C.R.I.M.E.S. is designed around a true client-server
architecture. The central server houses the mugshot database as well as the
facial recognition database. Several capture and investigative client
workstations are installed throughout an agency's booking sites as needed.
The system's open architecture allows for expansion without massive overhauls
to the basic network.
The operating system for the central server will be Microsoft Windows NT
Server 4.0, and Windows NT Workstation for each capture and investigative
workstation. Demographic data and images are both stored in a SQL relational
database, such as Sybase or Microsoft SQL Server. ImageWare databases are
ODBC compliant.
The system components will connect to the agency's network directly, with
each agency responsible for providing LAN connections for the new equipment.
The protocol will be TCP/IP. All connections to either the network or
additional devices will be industry standard connections. Communication
between stations on the network will be determined and configured by the
network administrator. Communication between each capture and investigative
station and the central server will be bi-directional.
The system shall meet ANSI/NIST-CSL1-1993, NIST-CSL 1-960401, and
ANSI/NIST-ITL 1a-1997 standards, entitled "Data Format for the Interchange of
Fingerprint, Facial & SMT Information". All recommendations outlined in "NIST
Best Practice Recommendation for the Capture of Mugshots" version 2.0 dated
September 11, 1997 will be followed.
System security will make use of both operating system permissions as well as
database software security. This will allow access to certain functions and
data to be controlled by the system administrator. These privileges and
permissions will be given and controlled by user login. There will be an
administrative function available only to the system administrator, where
these permissions and privileges are maintained.
The system will ensure that all images are Read Only, through the operating
system permissions as well as the database security. Images must be exported
from the database and imported into other software to allow any editing of
the image. It cannot be saved
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IFB # 99-115
reject or accept it at that time. The system will accept an unlimited number
of photos per booking record.
Using the integration of Crime Capture System-TM- and Face
ID-TM-, the operator will be able to compare an arrestee's photo with
those previously stored in the mug photo database, find previous arrests for
this arrestee, and link all records found. In addition, the mug photo
database can be searched using the arrestee's demographic information, for
example, last name and date of birth, to find other records for this arrestee.
Each capture station will have the ability to store both images and
associated demographic data locally if the network connection is unavailable.
When the network is restored and the central server database is accessible,
those locally stored records will be transmitted to the central server.
All images taken for a particular booking will be associated with a specific
file, or record, and will store the date and time it was recorded. Other
booking records may be linked to this booking if this is a repeat offender.
The input of demographic, or descriptive data will be available from
user-maintained lists, organized in any order the customer chooses. The user
will also be able to input free form text comments, including unusual
characteristics. All of these descriptive data fields will be searchable.
INVESTIGATIVE WORKSTATION
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Each investigative workstation will consist of an IBM PC 300PL Pentium II
processor, with 64 MB of random access memory and 6.4 GB of internal hard
disk storage. Each investigative workstation will be equipped with a CD ROM
drive, 1.44 floppy disk drive, 17" monitor and keyboard.
Searches may be accomplished using NCIC standard demographic codes, from user
maintained tables.
The software will create photo line-ups of six images. The Crime Capture
System-TM- will retrieve and display the images of all subjects with
characteristics that match, or substantially match, those of the line-up
subject. The user will be able to select or reject up to five images from the
images retrieved, which, together with the subject's, constitute the line-up.
The line-up will be random ordered, and may be saved for future retrieval.
These photo line-ups are also printable.
Each agency will be able to search the database and obtain information about
the total number of bookings by date, by officer ID, by charge code, etc. The
search function includes very flexible ad hoc inquiries, including many
boolean logic functions, including AND, OR, GREATER THAN, LESS THAN, EQUAL TO,
etc.
3