Servicing, Warehousing & Distribution Agreement - 3PF Inc., Rentrak Corp. and RedEnvelope Inc.
SERVICING, WAREHOUSING & DISTRIBUTION AGREEMENT
This Servicing, Warehousing and Distribution Agreement (the "Fulfillment
Agreement" or "Agreement") is made as of the 1st day of October 2001, by and
between, on the one hand, 3PF, INC., a Delaware corporation and wholly owned
subsidiary of the Rentrak corporation, hereinafter referred to as "3PF", and
RENTRAK CORPORATION , a [Delaware] corporation, hereinafter referred to as "
RENTRAK", and, on the other hand, REDENVELOPE, INC. hereinafter referred to as
"CUSTOMER."
RECITALS
WHEREAS 3PF provides customers with, among other things, warehousing,
management, distribution, and inventory services.
WHEREAS Customer is a distributor of goods and merchandise (hereinafter,
"Stock") and desires to contract with 3PF for certain of 3PF's services under
the convenants, terms, and restrictions contained herein.
THEREFORE, for valuable consideration as set forth herein, Customer and 3PF
agree as follows:
SECTION I
FULFILLMENT AND WAREHOUSING SERVICES
1.1. Warehousing Services: 3PF agrees to provide certain warehouse space,
management, equipment and related services to Customer as set forth herein.
The warehouse space shall be located at 3PF's facility at 3300 S.R. 73
South, Building 5, Wilmington, Ohio 45177 (hereinafter referred to as the
"Facility"). The warehouse Facility space is approximately 102,400 square
feet of floor space which includes office space of approximately 3,400 sq.
ft. The Facility shall be maintained structurally and mechanically in good
working order by 3PF as is required per 3PF's lease agreement. 3PF's
services shall include without limitation payment of all common area
maintenance charges, real estate taxes, HVAC, electrical, plumbing and
water, security, insurance, janitorial and supplies, continuance of
existing Internet access, and trash removal. Customer shall not be required
to pay any expenses in connection with the maintenance or operation of the
Facility except as expressly set forth
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herein.
1.2. Equipment: 3PF agrees to provide the existing warehousing equipment in the
Facility being 620 bays of pallet rack, 32 bays of flow rack, 1 forklift, 1
drexel truck, 4 order pickers and 6 pallet trucks. 3PF shall further
provide all maintenance of existing equipment and replacement equipment if
any of the foregoing is no longer fully operational at any time during the
term of this Agreement. In addition to the afore-listed major equipment,
the facility also includes various other smaller pieces of equipment which
include but are not limited to: tape guns, air pillow machines, movable
conveyor, jewelry storage lockers, security cameras, employee lockers,
kitchen facilities, etc. 3PF will adequately outfit the facility with such
items as to support the order/fulfillment volume projected for Customer's
Christmas CY2001 season. This inventory of smaller equipment and items
shall remain within the Facility and be considered part of this Agreement
throughout the term of this Agreement. Any additional equipment for the
Facility purchased by Customer ("Customer Owned Equipment") shall be
Customer's property. 3PF shall hold all Customer Owned Equipment and shall
exercise reasonable care in the use and custody of such property and shall
use such property only in performing its obligations under this Agreement.
Customer assumes full responsibility for all maintenance of Customer's
owned equipment. 3PF shall not grant any security interest or incur any
liens or any other encumbrances on the Customer Owned Equipment. Upon
termination or expiration of this Agreement, or upon Customer's written
request, 3PF will promptly return all Customer Owned Equipment.
1.3. Additions: Any additional structural and/or leasehold improvements of the
Facility, other than regular maintenance and repairs or improvements
required to keep the facility complaint with local building code, shall be
at the expense of Customer and must be approved in writing by 3PF and the
Facility's Landlord, which approval by 3PF shall not be unreasonably
withheld.
1.4. Additional Space: In the event the Customer requires additional warehouse
space, 3PF shall make a good faith effort to secure the necessary storage
space on behalf of Customer at the same then current charge per square foot
per month (i.e. $[*] per square foot per month).
1.5. Instructions; Shipments: 3PF shall respond to regular electronically
transmitted instructions from Customer by providing the fulfillment
services requested in accordance with this Agreement by such instructions
and including packaging and shipment of the Stock identified in the
instruction. Shipments will be completed on the same "day" in accordance
with the
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* Material has been omitted pursuant
to a request for confidential treatment.
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following examples:
<TABLE>
<CAPTION>
ORDER RECEIVED @3PF ORDER SHIPPED BY 3PF
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<S> <C>
[*] By [*]
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[*] Within [*]
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</TABLE>
Shipping cut-off times in this Agreement shall be the same as in the
previous agreement between Customer and 3PF dated September 29th, 1999. In
addition, 3PF will work with Customer to make a good faith effort to meet
fulfillment goals of Customer surrounding specific holiday events.
1.6 Exclusions: The provisions of Section 1.5 shall not apply in the case of
back orders, items which have not been received by 3PF or are not available
to 3PF or for any inability to fill such orders due to strike, riots,
storms, fires, explosions, acts of God, war or governmental action, or any
other similar cause which is beyond the reasonable control of 3PF. In such
case, 3PF will use all reasonable efforts to complete such instructions and
shall promptly advise Customer of such action.
1.7 Provision of Services. All services provided by 3PF are subject to the
provisions of this Fulfillment Agreement, including any Schedules, Exhibits
and Appendices hereto.
SECTION II
TERM AND TERMINATION
2.1 Term. This Agreement shall be effective as of October 1, 2001, and shall
continue in full force and in effect for twenty two (22) months and shall
terminate on July 31st, 2003.
2.2 Termination for Cause. Either party may terminate this Agreement by written
notice if the other party breaches any of its material obligations,
representations or warranties under this Agreement and fails to cure such
breach within thirty (30) days after receipt of written notice from the
other party specifying such breach.
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* Material has been omitted pursuant to a request for confidential treatment.
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2.3 Termination for Insolvency. This Agreement may be terminated at any time by
either party, effective immediately upon notice, if the other party: (1)
becomes insolvent, (2) files a petition in bankruptcy, or (3) makes an
assignment for the benefit of creditors.
2.4 Termination for Failure to Meet Service Level Commitment. If 3PF is unable
to ship any order within the applicable time-frame set forth in Section 1.5
and subject to the limitations of paragraph 1.6, and such failure is not
directly attributable to weather, computer problems, or demand exceeding 5%
of order projections provided to 3PF by Customer, 3PF agrees to upgrade all
delayed orders to a service level which provides comparable delivery to
Customer's customers using the carrier of 3PF's choice, 3PF will pay the
difference between the original service level and the upgraded service
level. Furthermore, if in the course of any rolling twelve(12) month
period, more than ten(10) such failures occur, Customer shall have the
right to terminate this Agreement upon sixty(60) days written notice to
3PF.
2.5 Survival. Sections 4.1,5 and 6 (except for 6.11), and all accrued payment
obligations, shall survive any termination or expiration of this Agreement.
2.6 Abandonment. All stock which remains at the facility more than 30 days
after termination of this Agreement shall be deemed abandoned, and shall at
the option of 3PF become property of 3PF.
SECTION III
PRICING AND PAYMENT
3.1 Payment. Customer shall pay for the services performed by 3PF in accordance
with the schedule of fees, rates, charges, and terms set forth on the
attached Schedule 1.1. Billing to Customer will be on a fiscal month basis
and will conform to Customer's monthly fiscal calendar.
3.2 Additional Charges. If Customer requests 3PF to perform services not listed
in Schedule 1.1 and 3PF is willing to provide such services, the parties
shall agree in a prior writing as to the services to be performed and the
charges to be paid for the services.
3.3 Pricing Changes. All rates, fees and charges set forth on Schedule 1.1
shall remain fixed
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during the term of this Agreement. Notwithstanding the above, the freight
rates set forth on Schedule 1.1 shall remain fixed during the term of this
Agreement, provided, however, that such rates may be adjusted to reflect
all rate changes imposed by the freight companies / commercial carriers
selected by Customer and such rate increases shall become effective as of
the date imposed by the applicable freight companies/ commercial carriers
selected by Customer. Such rate changes shall not exceed actual changes in
cost incurred by 3PF.
3.4 Delinquency. 3PF encourages prompt payment by its clients. Payment must be
received by 3PF within (30) thirty days of date of invoice. In the event
that payment is not received within thirty (30) days, 3PF may elect to
suspend performance under this Agreement upon written notice to Customer.
Until such late payment is cured, an interest charge shall be assessed on
the balance owed in the amount of one and one-half percent (1 1/2%) per
month or the maximum amount allowed by applicable law, whichever is lower.
Assessment of such charge shall not be deemed a waiver of any other remedy
3PF may have hereunder or at law.
SECTION IV
WAREHOUSING
4.1 Ownership. Title and exclusive ownership to the Stock stored and warehoused
by and in the possession and control of 3PF shall at all times remain with
Customer. Neither this Agreement nor any warehouse receipt for the delivery
and acceptance of the Stock by 3PF shall be construed to be anything other
than a non-negotiable instrument of title.
4.2 Stock from Vendors. All Stock submitted for 3PF's services under this
Agreement shall be delivered at Customer's expense to the 3PF dock at 3300
State Route 73 South, Building 5, Wilmington, Ohio, 45177. All such Stock
shall be in good condition, properly marked, sized, and packaged for
handling. Customer shall furnish at or prior to each inbound delivery, a
manifest, packing list, order list, or other listing in such style and
format as is consistent with the current format being supplied to 3PF by
Customer or such new format as both parties may agree upon in the future,
which identifies each container and its contents. Included therein shall be
the brand names, serial numbers (if applicable), SKU numbers, part numbers,
size, weight, and insured or declared value of items as are necessary for
inventory and distribution, or as may be required by 3PF. Customer shall
inform 3PF prior to or at delivery of any special precautions necessitated
by the nature, conditions, or packaging of the Stock and of all
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statutory requirements specific to the Stock with which 3PF does or may
need to comply. In the event Customer acquires Stock from a third party and
such Stock does not meet the above requirements, 3PF will use commercially
reasonable efforts to accept such Stock subject to Customer paying all
3PF's reasonable costs and expenses in accepting and stocking such items at
the charges shown on Schedule 1.1 as such may be amended from time to time
upon the mutual written agreement of the parties.
4.3 Customer's Inventory. Any Stock delivered to 3PF from Customer's facility
or from a third party facility shall be transported at the expense of
Customer, freight prepaid and shall be subject to charges as defined in
schedule 1.1 of this Agreement. 3PF shall have no duty or obligation to
accept stock on a COD basis.
4.4 Inspection: 3PF reserves the right to open and inspect any packages of
Stock received by it for warehousing or distribution. Stock shall not be
deemed accepted by 3PF or become subject to this Agreement until it is
delivered to the warehouse specified on Schedule 1.1 and the bill of lading
accepting shipment is signed for by 3PF. 3PF shall not be responsible for
any damage to the Stock caused in transit to 3PF's warehouse facility and
all Stock is accepted subject to any pre-existing damage.
4.5 Facility Access. Employees of Customer with proper identification and proof
of employment by Customer shall be allowed free access to the warehouse
facility at any time. Customer agrees to provide 48-hours notice of any
warehouse visitors who are not employees of Customer. 3PF reserves the
right to refuse access to the facility for non-Customer employees, however,
such refusal shall not be unreasonably given. In the event any employee,
visitor, contractor or other person under the direction of Customer
violates any employee or visitor policies of 3PF, including but not limited
to creating a danger to other employees, causing harassment of employees,
or disturbing the operation of 3PF, 3PF in its sole discretion shall have
the right to have such employee removed from the Facility immediately.
Customer shall be liable for and shall indemnify and hold 3PF harmless from
any and all damages to property or equipment or injuries to persons caused
Customer's representatives or agents.
4.6 Hours. Inbound shipments to 3PF warehouse and distribution center shall be
during 3PF's normal hours as such may change from time to time unless
alternative arrangements have been made with 3PF prior to arrival.
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4.7 Receipt and Verification. Promptly upon receipt and acceptance of Stock,
3PF shall initiate to Customer an electronic facsimile confirmation of
receipt of the Stock. The original Vendor's packing slip will be forwarded
daily to Customer via Airborne Express overnight priority service.
4.8 Identification. All Stock shall be kept and remain identifiable as Customer
Stock.
4.9 Removal: No Stock shall be removed from 3PF's warehouses by anyone other
than 3PF or its carriers without prior written authorization from Customer.
Customer shall furnish in writing to 3PF the name, address, phone number
and any security information required by Customer or 3PF of each person who
shall have authorization to remove or direct removal of such Stock.
Customer shall be responsible for updating such information.
4.10 Freight Charges. Distribution shall be at Customers expense at the prices
and rates set forth on Schedule 1.1, and shall be made on or as soon as
reasonably practicable after the date that 3PF receives valid written
authorization from Customer.
4.11 Distribution. 3PF shall deliver outbound Stock to a carrier chosen by
Customer for delivery in accordance with the authorized instructions of
Customer. In the event distribution cannot be made as a result of 3PF's
acts or omissions, 3PF will waive the handling charges for such shipment.
4.12 Commitment of Assets by 3PF: 3PF hereby acknowledges and agrees that it has
not and will not claim any security interest, lien or other encumbrance (a
"Lein") of any kind (whether consensual or otherwise) in and to all or any
portion of the assets of Customer, including without limitation the Stock.
To the extent any such Lien automatically arises by operation of law, 3PF
hereby disclaims any such Lien and shall be deemed to have automatically
released any such Lien in favor of Customer.
SECTION V
LIABILITY/INDEMNIFICATION/INSURANCE/SECURITY/WARRANTIES
5.1 Insurance. Stock stored or warehoused by 3PF is not insured against loss or
damage unless Customer requests such coverage in writing and pays the
applicable premium. In addition 3PF
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will not be liable for any loss or damages relating to transportation
carriers or packaging deficiencies.
5.2 Liability. 3PF shall not be liable to Customer for any damage, loss,
demurrage, or injury to Stock of Customer unless such loss is the result of
3PF's failure, to exercise such care in regard to such Stock or the
distribution thereof as a reasonably careful person would exercise under
like circumstances, and 3PF shall not be liable for damages that could not
have been avoided by the exercise of such care. Accordingly, 3PF shall be
liable for all losses, demurrage or injury to Stock caused by the gross
negligence or willful misconduct of 3PF. 3PF shall not under any
circumstances be liable to Customer for any damage, injury, loss,
demurrage, or default in its obligations of any kind which arise from the
following (each, a "Force Majeure Event"):
a) Fire, war, Act of God, acts of Terrorism, or any natural disaster
or calamity,
b) Power outages,
c) Strikes, lockouts or labor disputes at 3PF, its carrier(s), or at
any party providing services to 3PF,
d) Any governmental actions, or
e) Acts of gross, reckless, or willful misconduct of the employees
of Customer
If a Force Majeur Event which materially affects 3PF's ability to perform
its obligations under this Agreement continues for more than fourteen (14)
business days, then Customer may terminate this Agreement upon written
notice to 3PF.
5.3 Consequential Damages. Neither party shall be liable to the other or any
third party for any indirect or consequential loss or damages, however
arising, including but not limited to, loss of income, loss of profit or
loss of opportunity, provided that such loss is not caused by the
negligence or willful misconduct of such party.
5.4 Inventory Shrinkage. 3PF does not anticipate inventory shrinkage for Stock
held by 3PF. Shrinkage is an uncorrectable negative difference between
physical and book inventory of stock. 3PF shall not be liable for any
Customer losses as a result of inventory shrinkage, unless such shrinkage
causes the inventory to fall below the Ninety-Eight and One-Half percent
(98.5%) inventory accuracy level. 3PF shall be liable for the entire
percentage of the discrepancy below this accuracy level. 3PF will replace
such percentage of inventory below
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this accuracy level as determined by Customer's external auditor and at
price equal to the Customer's cost for those items. Inventory accuracy
shall be defined as inventory overages minus inventory shortages, as
measured by dollar value of the discrepancy and a percentage of total
inventory value at cost. The measurement period shall constitute the period
of time between physical inventories, which shall be no fewer than one (1)
time per calendar year, and no more than twelve (12) times per year, as
determined by Customer. Accountability shall begin as product is received,
using the physical counts by 3PF as a beginning inventory. Shortages will
become payable only after two (2) consecutive inventory shortages. The net
shortage or overage over the previous two (2) inventories shall be carried
to the next inventory. Payment of the first shortage after two (2)
consecutive shortages will be made thirty (30) days after reconciliation of
the second shortage.
5.5 Warranties; Representations; and Indemnity. 3PF represents and warrants
that: (1) the services provided hereunder will be performed in a
professional manner by qualified, competent personnel and in accordance
with generally accepted industry standards applicable to such services; (2)
the performance by 3PF of its obligations under this Agreement will not
cause 3PF to be in breach of any agreement by which it is bound; (3) except
as otherwise provided herein, 3PF's equipment at the Facility is not and
will not be subject to any security interest, lien or other encumbrance;
and (4) 3PF's underlying lease to the Facility does and will allow 3PF to
perform its obligations during the term of this Agreement with the
following exception: it is understood that 3PF is currently under
negotiations with its landlord to extend its existing lease for the
Facility. Should 3PF be unable to secure a renewal of or extension to its
existing lease for the Facility, 3PF may notify Customer in writing prior
to January 3, 2002, that 3PF has been unable to extend its lease for the
period of this Agreement. Should such notice be received by Customer prior
to January 3, 2002, the term of this agreement shall end on June 30, 2002.
(5) 3PF and Customer shall defend, indemnify and hold each other harmless
against any and all losses, costs, damages and liabilities, including
without limitation reasonable attorneys' fees, arising out of any breach by
either party of their representations, warranties or obligations under this
Agreement.
SECTION VI
MISCELLANEOUS
6.1 Transferability: The rights and obligations of Customer created under this
Agreement may not be transferred, or assigned to a third party, or for the
benefit of a third party, either directly or
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indirectly, without the prior written notice to 3PF. Customer can assign
this Agreement in the event of the sale, merger, or acquisition of
substantially all of the assets of the Customer. In the event of sale,
merger, or acquisition of Customer by a third party, 3PF may choose to
terminate this Agreement without penalty with six-month's written
notice to the other party. In the event of sale, merger, or acquisition of
3PF by a third party, Customer may choose to terminate this Agreement
without penalty with six-month's written notice to the other party.
6.2 Termination: Upon termination, Customer agrees to pay all transportation
and shipping charges, fees and expenses incurred and owed by Customer to
3PF pursuant to this Agreement. Handling, order, packaging, insurance and
all other non-transportation and shipping charges, fees and expenses shall
be paid within five (5) days after final billing to Customer. Prior and
subsequent to any termination, Customer shall be granted free access in
accordance with this Agreement to the Stock and Customer Owned Equipment at
any time and may remove any Stock and/or Customer Owned Equipment from the
Facility.
6.3 Notice. All notices or notification required hereunder shall be deemed
sufficient if in writing and sent via first-class mail, postage prepaid,
with a copy sent by facsimile to the attention and address and facsimile
number set forth below:
3PF:
3PF
3300 State Route 73 S.
Wilmington, Ohio 45177
Attn.: Edward A. Barnick, Executive Vice President
Facsimile Number-(937) 383-2649
Customer:
RED ENVELOPE, INC.
201 Spear Street, 3rd Floor
San Francisco, CA 94105
Attn: Christopher Cunningham, CIO
Facsimile Number:(415) 371-1134
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6.4 Severability. In the event that any of the terms of this Agreement shall be
deemed invalid, unlawful, or unenforceable to any extent, such term shall
be severed from the remaining terms, which shall continue to be valid to
the fullest extent permitted by law.
6.5 Taxes. Customer agrees to pay and/or indemnify 3PF from all taxes
applicable to the sale, delivery, shipment, or storage of Customer's Stock,
including but not limited to sales, use, personal, franchise, gross
receipts, excise, tariff, franchise and business taxes, together with any
penalties, fines, or interest thereon, imposed by any federal, state,
province, local government, or any other taxing authority, but excluding
any taxes based on 3PF net income and any taxes based on 3PF's use, lease
or ownership of the Facility, including without limitation any property
taxes.
6.6 Governing Law, Jurisdiction. If any fees or costs are incurred to enforce
this Agreement, or if any suit or action is brought to enforce any
provision of this Agreement, or for damages for the breach of any of the
terms of this Agreement, the prevailing party shall be entitled to
reasonable attorney fees and costs as awarded through the arbitration
process. This Agreement shall be interpreted and enforced in accordance
with the laws of the State of Oregon, without reference to provisions of
conflicts of laws.
6.7 Confidentiality. Customer and 3PF each acknowledge the sensitivity and
importance of information and documents exchanged or acquired pursuant to
this Agreement. Customer's client's names, Stock, prices for Stock,
ordering and shipping quantities, prices for packaging materials and
freight, the details of this Agreement, and any other information which is
marked "confidential" or "proprietary" or which would reasonably be
understood to be confidential, whether written or oral, are the
confidential information property of Customer. The details of this
Agreement, 3PF's logistics, software, quotations, operations, costs,
customer's names, price schedules, and all other related documents,
information, and appendixes are confidential and owned by 3PF. Neither
party shall disclose any of the other party's confidential information to
any third party except such party's attorneys and accountants (subject to
the confidentiality provisions of this Agreement) without first obtaining
the prior express written authorization of the other party. Neither party
shall use the name or trademarks of the other in any advertisement without
first obtaining the prior express written permission of such party.
Notwithstanding the above, however, upon the prior written approval of
Customer in each instance, 3PF may use Customer's name for the purpose of
advertising the services, which 3PF renders to its customers, and upon the
prior
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written approval of 3PF in each instance, Customer may use 3PF's name in
representing its services. This provision will remain in force for one year
following the expiration or termination of this agreement.
6.8 Non-Solicitation: Customer and 3PF agree that during the term of this
Agreement and for a period of two years after its termination, neither
party nor its Representatives will hire, employ or solicit for employment,
directly or indirectly, any employees of the other party without the prior
written consent of the other party, which consent may be withheld in its
sole discretion. For purposes of this Section 6, employees shall include
all employees of 3PF or Customer as of the date of this Agreement and all
new employees of 3PF and Customer that become employees after the date
hereof up until the expiration of the no solicitation period provided for
in this Section 6.
6.9 Entire Agreement. This Agreement and its appendices and exhibits contains
the entire agreement and understanding of the parties as to the subject
matter herein, and supersedes all other prior agreements, understandings
and arrangements, written or oral, between the parties relating to the
subject matter hereof.
6.10 Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original, but all of which together shall
constitute but one and the same instrument.
6.11 Binding Arbitration. In the event a dispute or claim arises between the
parties hereto concerning this Agreement the parties agree to submit such
disputes and/or claims to binding arbitration pursuant to the commercial
arbitration rules of the American Arbitration Association ("AAA"). Either
party may make a demand for arbitration. If either party demands such
arbitration, arbitration shall be conducted in Portland, Oregon, before a
single arbitrator jointly selected by the parties hereto. If the parties
are unable to agree on an arbitrator within thirty (30) days after the
arbitration demand is field, the AAA shall select the arbitrator. The
arbitration filing fee, if any, and fees of the arbitrator shall initially
be shared equally between the parties, provided, however, that the
prevailing party shall be reimbursed for these costs by the non-prevailing
party at the conclusion of the arbitration proceeding. Each side shall bear
their own legal fees and costs and any other fees associated with
participating in the arbitration process.
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6.12 Exclusive Use: For the duration of this Agreement, Customer agrees that it
shall exclusively use 3PF as its primary third-party fulfillment shipper.
This does not apply to the Customer's drop shipments by third party or to
shipping arrangements which may be necessary to support volumes in excess
of the capacity of the Facility. For the duration of this Agreement,
Customer shall have exclusive use of the Facility and 3PF shall not use the
Facility in connection with providing services to any third party or allow
any third party to use the Facility.
6.13 Representation of Continuation of Services: 3PF agrees and represents that
for the term of this Agreement, it shall not cease doing business as a
third-party fulfillment company.
6.14 Independent Contractor: 3PF is an independent contractor and not an
employee, partner or agent of Customer. Neither party shall have authority
to commit or create any liability on the part of the other in any manner
whatsoever. Personnel retained or assigned by 3PF to perform work under
this Agreement shall at all times be considered employees, agents, or
contractors of 3PF, and at no time employees of Customer, and 3PF shall be
fully responsible for compensation, payroll taxes, workman's compensation
coverage, and any other legal requirements associated with employment.
SECTION VII
RIGHT OF REFUSAL
SECTION VIII
GUARANTEE AND OTHER REPRESENTATIONS AND OBLIGATIONS
8.1 Rentrak Guarantee. Rentrak hereby gurantees the performance by 3PF of 3PF's
obligations hereunder, including without limitation 3PF's indemnification
obligations. Rentrak's gurantee shall not exceed the obligations of 3PF
under this agreement. Rentrak shall be responsible for 3PF's obligations in
the event that 3PF is unable to perform its obligations hereunder.
Customer, in its sole discretion, shall have the right to bring action
against Rentrak or 3PF, or both entities, in the event that 3PF breaches
any of its obligations hereunder, including without limitation 3PF's
failure to perform any of its indemnification obligations hereunder.
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8.2 Customer Payment: Should this agreement terminate prior to July 31, 2003,
Customer agrees to pay 3PF a monthly sum equal to the actual monthly base
rent paid by 3PF to its landlord, plus all CAMS, taxes, utilities, and
insurance applicable specifically to the Facility and paid by 3PF. In the
event of early termination, 3PF and Rentrak agree to make a good faith
effort to re-lease/reuse the space vacated by Customer. Should this space
be re-leased or used for other purposes by 3PF prior to July 31, 2003,
Customer's monthly payment to 3PF shall be reduced on a pro-rated basis for
the portion of space which has been re-leased.
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Witness the execution of this agreement, this 14th day of December, 2001.
3PF,INC., A SUBSIDIARY OF RENTRAK REDENVELOPE, INC.
By: /s/ Edward Barnick By: /s/ Martin McClanan
------------------- -----------------------
DATE: 12/18/01 DATE: December 14, 2001
Edward Barnick Martin McClanan
Executive Vice President Chief Executive Officer
With respect to Section VIII only:
RENTRAK CORPORATION
BY: /s/ Mark Thoenes
----------------
DATE: 12/19/01
Mark Thoenes
Chief Financial Officer, Rentrak Corporation
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SCHEDULE 1.1
TO
SERVICING, WAREHOUSING & DISTRIBUTION AGREEMENT
Fulfillment Services shall include the Facility and services listed below:
RATE FOR FACILITY CHARGE: $[*] PER MONTH.
Located at 3300 S.R. 73 South, Building 5, Wilmington, Ohio 45177, and
hereinafter referred to as the "Facility". The warehouse Facility space is
approximately 102,400 square feet of floor space which includes office space of
approx. 3,400 sq. ft. 3PF services shall include payment of all common area
maintenance charges, real estate taxes, HVAC, electrical, plumbing, water,
security, insurance, janitorial and trash removal.
NATURE OF STOCK: GIFT MERCHANDISE, NOTIONS, AND NOVELTIES
SYSTEMS REQUIREMENTS: VIA THE CUSTOMER PROVIDED AND MAINTAINED MACS SYSTEM.
MANAGEMENT: MANAGEMENT FEE: $[*] PER MONTH
3PF will provide a dedicated management team, including but not
limited to five (5) "key" personnel, or their equivalently trained and
competent replacement. This staff will be of a number adequate to
professionally manage and supervise the warehousing operations of
Customer.
The management team's objective is to provide management, direction,
support, and expertise in the areas of receiving, pick, pack,
manifesting, inventory management, returns processing, transportation,
logistics, and various duties relating to the physical fulfilment and
distribution of Customer's stock.
The 3PF management team will take direct operational instructions from
a Customer representative. The 3PF management team will continue to
have a reporting structure to 3PF in order to assure compliance with
3PF employee policies and guidelines.
The 3PF management team, may from time to time offer recommendations
to Customer which may
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recommend proposed efficiencies and cost reduction programs with the
purpose of reducing the overall expenses to Customer and/or enhancing
productivity.
If in the event Customer requires additional dedicated management to
be added to the 3PF management team, 3PF agrees to increase the
additional management to Customer's account within thirty (30) days of
the request. 3PF may increase the "Management Charge" for additional
management at the fully burdened cost to 3PF, plus [*] percent
([*]%). Conversely, should Customer request that 3PF decrease the
dedicated management servicing the account, 3PF will reduce the
"Management Fee" by the same fully burdened cost sixty (60) days
following the reduction in staffing. Customer may also, at its
discretion, supplement the management team at the facility with staff
who are directly employed by Customer and such action will not result
in a change in the monthly management fee.
It is understood and agreed that Customer shall commence immediately
to replace two (2) of the five (5) dedicated "key" 3PF management
personnel with Customer's employees. These employees shall be based at
the Facility and take daily direction from 3PF's senior manager
assigned to Customer's account. Customer may consider existing 3PF
employees for these positions only with 3PF's consent. It is further
understood that upon placement of Customer's employees in the
facility, a reduction in the monthly management fee will occur in
accordance with the guidelines stated in the preceding paragraph
excepting should Customer hire a 3PF employee the sixty (60) day
notice period shall be waived.
PICK, PACK, AND MANIFEST CHARGE: $[*] PER ORDER, PLUS $[*] PER ITEM AFTER ONE
UNIT.
The pick, pack and manifest charge will be at the per order rate of
$[*] per order and will include the order selection of one item. A
per unit charge in the amount of $[*] per unit will apply to units
beyond one unit on an order.
3PF will be responsible for performing the order selection of
specifically identified items, ordered by Customer's customer. 3PF
labor will perform the electronic and visual confirmation of the
selected items into an over-wrap shipping container (when appropriate)
and secure those items ordered using the necessary packing materials
suitable for transportation and within carrier specifications. 3PF
will print all customer order documents including the gift card and
accurately match the order documents to an order. 3PF labor will
accurately label and electronically manifest the finished, packed
carton(s), include any designated inserts, and tender them to the
appropriate/designated carrier.
RECEIVING CHARGE: $[*] PER MONTH
The "Receiving Charge" is based on the labor responsible to perform
the physical receipt of goods, the confirmation of quantities
delivered versus the quantities ordered, palletizing (when needed) and
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physical "put-away"/stocking to a proper warehouse location. In
addition, 3PF will perform random visual inspections of not less that
ten percent (10%) of goods delivered. The purpose of inspecting items
received is to validate vendor compliance to Customer's quality and
standards of goods ordered. Customer and 3PF will jointly develop the
written criteria, guidelines and instructions to be followed by 3PF
staff for receiving processing and inspection. 3PF shall work to
receive and put away all goods in a timely manner.
The "Receiving Charge" is limited to receiving into the primary
facility identified in this Agreement. Should additional space be
occupied by Customer requiring receiving into a separate physical
facility, an additional receiving charge will be negotiated.
RETURNS PROCESSING CHARGE: $[*] PER RETURN AUTHORIZATION, PLUS $[*]
PER ITEM.
3PF labor will physically receive and visually inspect all items
returned to 3PF. 3PF labor will identify and/or determine the reason
for return using criteria and/or per Customer's request. 3PF labor
will perform any and all duties relating to the processing of returned
goods including (but not limited to) data entry into customers MACS
system. 3PF labor will physically stock and "put-away" inventory into
a properly identified shelf location. 3PF will process all returns
within [*] business days of receipt of goods at 3PF's facility during
the months of February 1st through November 16th During the time
period from November 19th through January 31st, 3PF will make every
reasonable effort to process customer returns with [*] business days
from date of receipt but no later than [*] calendar days. Returns will
be sent to 3PF on a freight pre-paid basis.
GIFT WRAPPING OR GIFT BOXING CHARGE: $[*] PER FINISHED ITEM
3PF labor will perform the physical gift wrapping or gift boxing of
those items identified per the order request as requiring gift wrap or
gift boxing. Such orders will include a hand tied ribbon, gift card,
tissue wrapping, and portfolio insert in compliance with Customer's
gift boxing/gift wrapping standards.
ENGRAVING AND PERSONALIZATION CHARGE: PER ITEM CHARGE TBD
3PF and Customer agree to determine a per item charge for engraving
based upon a time and motion study to determine the number of items
which can be engraved in an hour and the hourly rate of $[*] per
hour. In the event that engraving and personalization service is
provided to Customer prior to the establishment of a per item rate,
3PF may invoice Customer at the rate of $[*] per hour for work
performed in the engraving area in performing engraving tasks.
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SUPPLIES CHARGE: ONE TIME CHARGE
Customer will order shipping supplies which will be received and
stored in the facility. 3PF's management team and labor will work with
Customer to support any inventory processes implemented by Customer to
track and manage supplies inventory. The following additional
stipulations apply:
- Customer agrees to purchase its supplies through the vendor
"xpedx" using their Portland, OR sales office as the primary
point of contact.
- Customer may from time-to-time request competitive bids for
shipping supplies from other suppliers, in the event that
Customer is able to obtain more favorable pricing from a
vendor other than xpedx, Customer shall allow xpedx to meet
the price obtained by Customer. Should xpedx be unable or
unwilling to meet the price obtained by Customer, Customer
shall be free from its obligation to purchase supplies from
xpedx.
- 3PF shall conduct an inventory of all shipping supplies
currently on hand for use in the Customer account which are
usable and applicable to Customer's business and combine
this with a reasonable estimate of supplies consumed in
service of Customer since October 1, 2001. 3PF shall present
a one-time invoice to Customer for supplies on-hand plus
supplies consumed. This invoice will price these supplies at
the actual original price paid by 3PF for the supplies.
CREDIT TERMS:
Within ten (10) days of the commencement of this Agreement, Customer
shall issue through its bank, and have delivered to 3PF an original,
Letter of Credit (LOC) for the benefit of and in a form acceptable to
3PF in the amount of $[*] as security for payments due under the terms
of this Agreement. 3PF may terminate this Agreement should Customer
not deliver such LOC within ten (10) business days. To be deemed
acceptable to 3PF, the LOC shall include the following covenants: a)
the LOC shall be non-revocable during the term of the Agreement
without 3PF's written permission which would be granted at 3PF's sole
discretion, and; b) the LOC shall have a term equal to the term of
this Agreement.Immediately upon receipt of written notification to 3PF
confirming the execution of the LOC, 3PF will provide written
notification to Customer acknowledging termination of the "Prior
Agreement" entered into and dated September 29, 1999, including all of
its amendments and extensions, for distribution and fulfillment
services.
The Customer shall also remit by wire transfer to 3PF, in a bank
account designated by 3PF, during the peak season (Thanksgiving Day
through December 31st) and in any other month during the calendar year
in which Customer and 3PF agree that the value of 3PF's services
(including freight) to Customer are anticipated to exceed $[*] for
that month, estimated weekly payments in advance for services
(including freight) to be provided by 3PF to Customer.
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The failure of the Customer to remit estimated advanced weekly
payments during the peak season or any month in which the value of
services (including freight) to be provided by 3PF to Customer are
anticipated to exceed $[*] shall permit 3PF to terminate this
Agreement. Should the Bank reduce the amount of their letter of credit
to 3PF on behalf of Customer for any reason, without written consent
of 3PF, then 3PF shall be permitted to terminate this Agreement.
SPECIAL PROJECTS AND /OR HOURLY LABOR CHARGES:
Normal hours:
Includes: Monday through Friday Operation during normal operating
hours (8 a.m. - 2 a.m.), Receiving (8 a.m. - 3 p.m.), Verification,
Quality Control Stocking, Stocking, Order Picking (8 a.m. - 12 a.m.),
Order Packing, Shipment Manifesting and Processing, Electronic
Transfer Of Shipment Confirmation, order Tracking, Claims Processing
with Carriers, Nightly 50 SKU Inventory.
Straight time: $[*] per labor hour
Overtime: (outside of normal operating hours): $[*] per labor hour
Holiday time: $[*] per labor hour
3PF Holiday Schedule:
New Year's Eve New Year's Day
Memorial Day (observed) Independence Day (Observed)
Labor Day (Observed) Thanksgiving Day
Friday after Thanksgiving Christmas Eve
Christmas Day
3PF may be requested to perform duties and functions from time to time
that are outside the scope and pricing of the proposed schedule. In
order to assure Customer that there will be no interruption of
services, 3PF has provided a per labor charge that will apply to these
instances. 3PF shall not incur such charges without the prior written
approval of Customer.
CARRIERS & RATES:
USPS: Published Rates
UPS: Ground
Published Residential Rates - as published
Published Commercial Rates - [*]% discount
Published Domestic 2-3 Day Rates - [*]% discount
Airborne (next day and second day air): See attached rate sheet
DHL(International): See enclosed rate sheet
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The Airborne rates will be per the attached rate schedule. It is
understood that a new Airborne agreement rate schedule is under
negotiation between 3PF and Airborne Express. It is also understood
that a new rate schedule may result in an increase in Airborne rates.
Should 3PF receive from Airborne Express a new rate schedule(s), 3PF
will be permitted to replace the attached schedule and charge Customer
per the revised base rates. 3PF guarantees Customer that the new base
rates offered to Customer will be charged at a rate not to exceed
those rates offered by 3PF to Rentrak by [*]% and will be no less
favorable than rates offered to any other customer receiving
fulfillment services from 3PF of comparable carton volume.
"Base rate" is defined as the rate as noted on the 3PF provided
schedule and excludes any fuel surcharge(s), beyond charge(s),
residential surcharge(s), Saturday delivery charge(s), dimensional
charge(s) or hazardous material charge(s) which may be assessed to 3PF
by the carrier. 3PF agrees that any charge(s) excluding the base
charge will be charged to Customer, at the actual charge to 3PF from
the carrier with no additional mark up. Customer also agrees not to
solicit from any carrier, rates and/or services from any air, ground
or LTL transportation carrier during the term of this Agreement
without sixty (60) days prior written notice to 3PF.
INVOICE TERMS: All charges due net thirty (30) days from date of invoice.
ATTACHMENTS:
Current Airborne rate schedule
DHL rate schedule
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