Retention Agreement - SAFLINK Corp.
This Retention Agreement (the Agreement) is effective as of (the Effective Date), by and between (the Employee), and SAFLINK Corporation, a Delaware corporation (the Company).
A. The Employee presently serves at the pleasure of the Board of Directors of the Company and performs significant strategic and management responsibilities necessary to the continued conduct of the Companys business and operations.
B. The Board of Directors of the Company (the Board) has determined that it is in the best interests of the Company and its stockholders to assure that the Company will have the continued dedication and objectivity of the Employee, notwithstanding the possibility or occurrence of a Change of Control (as defined below) of the Company.
C. The Board believes that it is imperative to provide the Employee with certain severance benefits upon the Employees termination of employment under the circumstances described herein which provide the Employee with enhanced financial security and provide sufficient incentive and encouragement to the Employee to remain with the Company following a Change of Control.
D. Certain capitalized terms used in the Agreement are defined in Section 3 below.
In consideration of the mutual covenants herein contained, and as an additional inducement to Employee to continue her employment with the Company, the parties agree as follows:
1. Terms of Employment. The Company and the Employee agree that the Employees employment is at will, and that their employment relationship may be terminated by either party at any time, with or without cause, subject to the terms of this Agreement. If the Employees employment terminates for any reason prior to, upon or following a Change of Control, the Employee shall not be entitled to any payments, benefits, damages, awards or compensation other than as provided by this Agreement.
2. Severance Benefits.
(a) Involuntary Termination. If the Employees employment is terminated as a result of Involuntary Termination (as defined in Section 3(b) below), then the Employee shall be entitled to receive: (i) the compensation, accrued but unused vacation and benefits earned by the Employee through the date of the Employees termination of employment; and (ii) severance payments equal to four (4) months salary determined on the basis of the Employees annual base salary rate in effect immediately prior to the Employees Involuntary Termination, payable in accordance with the Companys standard payroll practices.
(b) Termination Upon A Change of Control. Subject to Section 2(g) below, if the Employees employment is terminated as a result of Involuntary Termination (as defined in Section 3(b) below) within two (2) months prior to, upon or within twelve (12) months following consummation of a Change of Control, then the Employee shall be entitled to receive the following:
(i) The compensation, accrued but unused vacation and benefits earned by the Employee through the date of the Employees termination of employment.
(ii) Severance payments equal to four (4) months salary determined on the basis of the Employees annual base salary rate in effect immediately prior to the Employees Involuntary Termination, payable in a lump sum within thirty (30) days of the date of the Employees Involuntary Termination.
(iii) In addition to the foregoing, to the extent the Employee holds any options to purchase shares of the Companys capital stock which are not vested as of the date of such termination, then the vesting and exercisability of each outstanding option shall accelerate with respect to one hundred percent (100%) of the then unvested shares as of the date of such termination.
(iv) In addition to the foregoing, for a period of up to twelve (12) months after any termination under this Section 2(a), the Company shall reimburse the Employee for any COBRA premiums paid by the Employee for continued group health insurance coverage (the Employment Benefits). If the Employees medical coverage immediately prior to the date of termination of employment included the Employees dependents, the Company paid COBRA premiums shall include premiums for such dependents. Such Employment Benefits shall terminate upon the earlier of (A) twelve (12) months from the date of the Employees termination, or (B) upon commencement of new employment by the Employee.
(v) In addition to the foregoing, the Employee shall be entitled to receive the laptop or other portable computer device used by the Employee, if any, as of the date of termination; provided, the Employee first delivers such device to the Company for removal of all Company proprietary information.
(c) Voluntary Resignation. If the Employees employment terminates by reason of the Employees voluntary resignation (and is not an Involuntary Termination or a termination for Cause), then the Employee shall not be entitled to receive severance or other benefits following the date of such termination under the terms of this Agreement, other than the compensation and benefits earned by the Employee through the date of the Employees termination of employment, and the Company shall have no obligation to provide for the continuation of any health and medical benefit or life insurance plans existing on the date of such termination except as otherwise required by applicable law.
(d) Disability; Death. If the Company terminates the Employees employment as a result of the Employees Disability, or such Employees employment is terminated at any time due to the death of the Employee, then the Employee shall not be entitled to receive severance or other benefits following the date of such termination under the terms of this Agreement, other than the compensation and benefits earned by the Employee through the date of the Employees termination of employment, and the Company shall have no obligation to provide for the continuation of any health and medical benefit or life insurance plans existing on the date of such termination except as otherwise required by applicable law.
(e) Termination for Cause. If the Employee is terminated for Cause, then the Employee shall not be entitled to receive any severance or other benefits following the date of such termination under the terms of this Agreement, other than the compensation and benefits earned by the Employee through the date of the Employees termination of employment, and the Company shall have no obligation to provide for the continuation of any health and medical benefit or life insurance plans existing on the date of such termination except as otherwise required by applicable law.
(f) Release of Claims. The Employees right to receive severance benefits or accelerated vesting under this Agreement shall be conditioned upon the Employees execution and delivery of a Waiver and Release substantially in the form attached hereto as Exhibit A.
(g) Limitation of Payments and Benefits.
(i) To the extent that any of the payments and benefits provided for in this Agreement or otherwise payable to the Employee constitute parachute payments within the meaning of Section 280G of the Internal Revenue Code of 1986, as amended (the Code), and, but for this Section 2(g),
would be subject to the excise tax imposed by Section 4999 of the Code or any similar or successor provision, the aggregate amount of such payments and benefits shall be reduced, but only to the extent necessary so that none of such payments and benefits are subject to excise tax pursuant to Section 4999 of the Code.
(ii) Within sixty (60) days after the later of termination of employment or the related Change of Control, the Company shall notify the Employee in writing if it believes that any reduction in the payments and benefits that would otherwise be paid or provided to the Employee under the terms of this Agreement is required to comply with the provisions of Subsection 2(g)(i). If the Company determines that any such reduction is required, it will provide the Employee with copies of the information used and calculations made by the Company to determine the amount of such reduction. The Company shall determine, in a fair and equitable manner after consultation with the Employee, which payments and benefits are to be reduced so as to result in the maximum benefit for the Employee.
(iii) Within thirty (30) days after the Employees receipt of the Companys notice pursuant to Subsection 2(g)(ii), the Employee shall notify the Company in writing if the Employee disagrees with the amount of reduction determined by the Company, or the selection of the payments and the benefits to be reduced. As part of such notice, the Employee shall also advise the Company of the amount of reduction, if any, that the Employee has, in good faith, determined to be necessary to comply with the provisions of Subsection 2(g)(i) and/or the payments and benefits to be reduced. Failure by the Employee to provide this notice within the time allowed will be treated by the Company as acceptance by the Employee of the amount of reduction determined by the Company and/or the payments and benefits to be reduced. If any differences regarding the amount of the reduction and/or the payments and benefits to be reduced have not been resolved by mutual agreement within sixty (60) days after the Employees receipt of the Companys notice pursuant to Subsection 2(g)(ii), the amount of reduction and/or the payments and benefits to be reduced as determined by the Employee will be conclusive and binding on both parties unless, prior to the expiration of such sixty (60) day period, the Company notifies the Employee in writing of the Companys intention to have the matter submitted to arbitration for resolution and proceeds to do so promptly. If the Company gives no notice to the Employee of a required reduction as provided in Subsection 2(g)(ii), the Employee may unilaterally determine the amount of reduction required, if any, and/or the payments and benefits to be reduced, and, upon written notice to the Company, the amount and/or the payments and benefits to be reduced will be conclusive and binding on both parties.
(iv) If, as a result of the reductions required by Subsection 2(g)(i), the amounts previously paid to the Employee exceed the amount to which the Employee is entitled, the Employee will promptly return the excess amount to the Company.
3. Definition of Terms. The following terms referred to in this Agreement shall have the following meanings:
(a) Change of Control. Change of Control shall mean the occurrence of either of the following events:
(i) Any person (as such term is used in Sections 13(d) and 14(d) of the Securities Exchange Act of 1934, as amended) is or becomes the beneficial owner (as defined in Rule 13d-3 under said Act), directly or indirectly, of securities of the Company representing more than fifty percent (50%) of the total combined voting power represented by the Companys then outstanding voting securities; or
(ii) (A) a merger or consolidation of the Company with any other corporation or other business entity, other than a merger or consolidation which would result in the voting securities of the Company outstanding immediately prior thereto continuing to represent (either by remaining outstanding or by being converted into voting securities of the surviving entity or parent thereof) more than fifty percent
(50%) of the total combined voting power represented by the voting securities of the Company or such surviving or parent entity outstanding immediately after such merger or consolidation; or (B) the complete liquidation of the Company; or (C) the sale or disposition by the Company of all or substantially all the Companys assets, unless the Company remains an operating business and a going concern.
(b) Involuntary Termination. Involuntary Termination shall mean the termination of the Employees employment with the Company without Cause (and not as a result of the Employees death or Disability) or Employees resignation within sixty (60) days after any of the following:
(i) Without the Employees express written consent, the assignment to the Employee of any significant duties or the significant reduction of the Employees duties, either of which is materially inconsistent with the Employees position with the Company and responsibilities in effect immediately prior to such assignment, or the removal of the Employee from such position and responsibilities, which is not effected for death, Disability or for Cause;
(ii) Without the Employees express written consent, any reduction by the Company in the Employees base salary and/or or maximum incentive bonus (subject, however, to satisfaction of applicable goals with respect to the actual amount of incentive bonus earned) as in effect immediately prior to such reduction, other than a reduction applied generally to executive officers of the Company;
(iii) Without the Employees express written consent, any reduction by the Company in the kind or level of employee benefits to which the Employee is entitled immediately prior to such reduction, other than a reduction applied generally to executive officers of the Company;
(iv) Without the Employees express written consent, the relocation of the Employee to a facility or a location more than fifty (50) miles from the Employees then present location; or
(v) The failure of the Company to obtain the assumption of the terms of this Agreement by any successors contemplated in Section 5 below, provided, however, that the Employees resignation as a result of any of the foregoing conditions shall be a voluntary resignation, and not an Involuntary Termination, unless the Employee gives written notice of any such condition(s) to the Company and allows the Company at least ten (10) days thereafter to correct such condition(s).
(c) Cause. For purposes of this Agreement, a termination for Cause occurs if the Employee is terminated for any of the following reasons:
(i) The Employees theft, dishonesty, misconduct or intentional falsification of any employment or Company records;
(ii) The Employees intentional and improper disclosure or use of the Companys confidential or proprietary information;
(iii) Any action by the Employee that has a material detrimental effect on the Companys reputation or business;
(iv) The Employees failure or inability to perform any assigned duty reasonably expected of a person holding the Employees position after written notice from the Company to the Employee of, and a reasonable opportunity to cure, such failure or inability; or
(v) The Employees conviction (including any plea of guilty or nolo contendere) for any criminal act that impairs the Employees ability to perform his or her duties for the Company.
(d) Disability. Disability shall mean that the Employee is unable to perform his or her duties as an employee of the Company as the result of his or her incapacity due to physical or mental impairment for 120 days (not necessarily consecutive) in any one (1) year period. Termination resulting from Disability may only be effected after at least thirty (30) days written notice by the Company of its intention to
terminate the Employees employment. In the event that the Employee resumes the performance of substantially all of his or her duties as an employee of the Company before the termination of his or her employment becomes effective, the notice of intent to terminate shall automatically be deemed to have been revoked.
4. Employee Covenant Regarding Nonsolicitation. For a period of one (1) year following termination of employment for any reason, the Employee shall not recruit, solicit, or invite the solicitation of any employees of the Company to terminate their employment with the Company.
(a) Companys Successors. Any successor (or parent thereof) to the Company (whether direct or indirect and whether by purchase, lease, merger, consolidation, liquidation or otherwise) or to all or substantially all of the Companys business and/or assets shall assume the obligations under this Agreement and agree expressly to perform the obligations under this Agreement in the same manner and to the same extent as the Company would be required to perform such obligations in the absence of a succession. For all purposes under this Agreement, the term Company shall include any successor (or parent thereof) to the Companys business and/or assets which executes and delivers the assumption agreement described in this subsection (a) or which becomes bound by the terms of this Agreement by operation of law.
(b) Employees Successors. All rights of the Employee hereunder shall inure to the benefit of, and be enforceable by, the Employees personal or legal representatives, executors, administrators, successors, heirs, distributees, devisees and legatees. Employee shall have no right to assign any of his obligations or duties under this Agreement to any other person or entity.
(a) General. Notices and all other communications contemplated by this Agreement shall be in writing and shall be deemed to have been duly given when personally delivered or when mailed by U.S. registered or certified mail, return receipt requested and postage prepaid. In the case of the Employee, mailed notices shall be addressed to him or her at the home address which he or she most recently communicated to the Company in writing. In the case of the Company, mailed notices shall be addressed to its corporate headquarters, and all notices shall be directed to the attention of its Secretary.
(b) Notice of Termination. Any termination by the Company for Cause or by the Employee as a result of a voluntary resignation or an Involuntary Termination shall be communicated by a notice of termination to the other party hereto given in accordance with Section 6 of this Agreement. Such notice shall indicate the specific termination provision in this Agreement relied upon, shall set forth in reasonable detail the facts and circumstances claimed to provide a basis for termination under the provision so indicated, and shall specify the termination date (which shall be not more than fifteen (15) days after the giving of such notice).
7. Miscellaneous Provisions.
(a) No Duty to Mitigate. The Employee shall not be required to mitigate the amount of any payment contemplated by this Agreement (whether by seeking new employment or in any other manner), nor, except with respect to the Employment Benefits as described in Section 2(a)(i), shall any such payment be reduced by any earnings that the Employee may receive from any other source.
(b) Waiver. No provision of this Agreement shall be modified, waived or discharged unless the modification, waiver or discharge is agreed to in writing and signed by the Employee and by an authorized officer of the Company (other than the Employee). No waiver by either party of any breach of, or of compliance with, any condition or provision of this Agreement by the other party shall be considered a waiver of any other condition or provision or of the same condition or provision at another time.
(c) Choice of Law. The validity, interpretation, construction and performance of this Agreement shall be governed by the laws of the State of Washington.
(d) Severability. The invalidity or unenforceability of any provision or provisions of this Agreement shall not affect the validity or enforceability of any other provision hereof, which shall remain in full force and effect.
(e) Dispute Resolution/Mutual Waiver of Jury. The Company and the Employee acknowledge and agree that any dispute or controversy which may arise under this Agreement is likely to involve complicated and difficult issues. Therefore each party hereby irrevocably and unconditionally waives any right such party may have to a trial by jury in respect or any litigation directly or indirectly arising out of or relating to this Agreement. The Company and the Employee agree to and hereby waive their respective rights to a jury trial as to matters arising out of the terms of this Agreement. Each party certifies and acknowledges that (i) no representative, agent or attorney of any other party has represented, expressly or otherwise, that such other party would not, in the event of litigation, seek to enforce the foregoing waiver, (ii) each such party understands and has considered the implications of this jury waiver, and (iii) each such party voluntarily waives his, her or its right to a trial by jury.
(f) No Assignment of Benefits. The rights of any person to payments or benefits under this Agreement shall not be made subject to option or assignment, either by voluntary or involuntary assignment or by operation of law, including (without limitation) bankruptcy, garnishment, attachment or other creditors process, and any action in violation of this subsection (f) shall be void.
(g) Employment Taxes. All payments made pursuant to this Agreement will be subject to withholding of applicable income and employment taxes.
(h) Assignment by Company. The Company may assign its rights under this Agreement to an affiliate, and an affiliate may assign its rights under this Agreement to another affiliate of the Company or to the Company; provided, however, that no assignment shall be made if the net worth of the assignee is less than the net worth of the Company at the time of assignment. In the case of any such assignment, the term Company when used in a section of this Agreement shall mean the corporation that actually employs the Employee.
(i) Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together will constitute one and the same instrument.
(j) Prior Agreements. This Agreement shall supersede all prior arrangements whether written or oral, and understandings, regarding the subject matter of this Agreement. Notwithstanding the preceding, the provisions of the SAFLINK Corporation 2000 Stock Incentive Plan and any Options granted thereunder, including the determination of accelerated vesting upon the occurrence of certain events, shall remain in full force and effect.
IN WITNESS WHEREOF, each of the parties has executed this Retention Agreement, in the case of the Company by its duly authorized officer, as of the day and year first above written.