Associate Stock Option Plan '99 - Satyam Infoway Ltd.
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[LOGO FOR SATYAM]
Associate Stock Option
Plan' 99
Satyam Infoway Limited
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1.0 Objective
In furtherance of the corporate policy of SATYAM INFOWAY LIMITED (SATYAM) of
creating an environment conducive to higher growth opportunities to
associates, the Associate Stock Option Plan' 99 (ASOP) is designed to make
the associates, partners in progress.
The plan is aimed at the following :
. rewarding the associates for their performance and contribution to the
success and growth of SATYAM
. providing them with a good and attractive motivational tool to improve
their performance
. providing an opportunity for the professional partners to become
financial partners in the Equity of SATYAM
. retaining the talent and services of the associates who have contributed
to the success of SATYAM
2.0 Definitions
In this plan, unless the context otherwise requires
2.1 "Scheme" means "Associate Stock Option Plan" for Associates
2.2 "SATYAM" means "Satyam Infoway Limited"
2.3 "Board of Directors" means the "Board of Directors of SATYAM"
2.4 "Associate" means Employee of SATYAM either on full time or part time, in
the regular service.
2.5 "Trust" means Satyam Infoway Associates Trust constituted in pursuance of
the resolutions passed at the Annual General Meeting and Board of Directors
meeting approving the Associate Stock Option Plan for associates.
2.6 "Compensation Committee" means a committee of directors constituted and
authorised by `the Board of Directors' of SATYAM
2.7 "Warrant" means a document entitling the associate to whom it has been
issued/transferred to apply for and get allotted one equity share of SATYAM
subject to other clauses of the scheme. However, the warrant shall not
entitle the holder to any dividend that may be declared by SATYAM.
2.8 "Conversion Price" means the price determined by the Board of Directors
from time to time in accordance with the notifications, guidelines and
clarifications issued by SEBI or any other statutory authority from time to
time as applicable.
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3.0 Administration
3.1 A "Satyam Infoway Associates Trust" will be constituted, in terms of a
Trust Deed, as part of the plan to be entrusted with the responsibility of
being the Operating Agency for administering the ASOP.
3.2 The trust will be allotted warrants in pursuance of the resolution(s)
passed at the Annual General Meeting of SATYAM. The trust will hold those
warrants for and on behalf of the associates of SATYAM.
3.3 On the recommendations of the "Compensation Committee", the trust will
transfer the warrants to identified associates, with an option to convert
the issued warrants into Equity Shares at the rates indicated in the
warrants, before conversion date.
3.4 The trust will also be holding the shares allotted to the associates for
and on their behalf, in terms of clauses 11.0 to 11.4 dealing with the
conversion before the conversion date.
3.5 The Trust will also act as coordinator for disposal of odd lot shares held
by Associates.
3.6 The administration of the trust shall be as per the Administration Manual
of the trust read with the Trust Deed and the scheme. In cases of
incompatibility among the scheme, Trust Deed and the Administration Manual,
the provisions of the scheme and Trust Deed shall override the
Administration Manual.
4.0 Quantum of the plan
4.1 The trust will be allotted warrants entitling the holders for allotment of
shares in terms of the scheme, for a quantum not exceeding 5% of the paid
up capital in any one year in terms of the resolution passed at Annual
General Meeting for being transferred to eligible associates identified by
the "Compensation Committee", which may be increased as per guidelines
issued by SEBI from time to time.
5.0 Functions of Compensation Committee
5.1 Guided by the principles of fairness, impartiality and natural justice, the
Compensation Committee will study and assess the eligible associates, based
on the guidelines for assessment formulated as part of the plan from time
to time and make recommendations of identified associates to the Trust.
5.2 The Compensation Committee shall have the right to exclude any one from the
list of eligible associates, from being identified for the benefits of the
scheme.
5.3 The recommendations of the Compensation Committee shall be final and are
not subject to review or appeal at the request/demand of associates.
6.0 Eligible Associates
6.1 Full time and part time associates of SATYAM.
6.2 Out of eligible associates the Compensation Committee shall identify and
recommend the associates to the benefits of the scheme.
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7.0 Basis of selection by Compensation Committee
7.1 Basis of selection out of eligible associates shall be as per the
guidelines framed and approved by the Board of Directors from time to time.
7.2 The factors to be considered for assessment of associates for selection
shall be:
. Performance
. Organisational Development
. Customer Satisfaction
7.3 The weightage to the factors mentioned in clause 7.2 and any addition or
deletion to the list of factors shall be decided by the Board of Directors
initially and shall be reviewed periodically by the Board of Directors.
7.4 The Board of Directors shall also decide the quantum of eligibility to
shares for different categories of associates on the basis of identified
parameters and in terms of the scoring of the associates in the assessment.
7.5 The Board shall also determine the minimum scoring that an associate in
each category has to score to be considered for the benefits of the scheme.
7.6 The Board of Directors reserves the right to factor different parameters
and different weightages for different categories of the associates.
7.7 The Compensation Committee can also recommend associates for awards for
exceptional performance and or contribution for the organizational growth.
7.8 The Compensation Committee can also recommend new Associates joining Satyam
to the benefits of the scheme, if they are found to be Key Performers.
7.9 The Compensation Committee shall seek the guidance and clarifications if
any required, from the Board of Directors in implementing the assessment
procedure.
8.0 Issue of warrants
8.1 The trust will hold the number of warrants allotted to the trust for and
on behalf of the associates of SATYAM.
8.2 Based on the recommendations of the Compensation Committee, the trust will
transfer the number of warrants recommended to identified associate
8.3 The consideration for transfer of warrants by trust will be Re.1/- per
warrant to be paid by associate to trust, before the transfer of the
warrant.
8.4 The warrants shall not be transferable by any eligible associate, on or
before the conversion date, except to the trust in cases of the associate
ceasing to be an associate of the company or its subsidiaries by reason of
resignation, dismissal or severance of employment due to reasons of non-
performance or otherwise. In such cases of severance of employment, the
warrants will be transferred back to trust at the same consideration as
paid by the associate.
8.5 In the event of the associate dying in harness or attaining the age of
superannuation, the rights and obligations under the warrants shall accrue
to the legal heirs of the associate or to the associate as the case may be.
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8.6 In cases where an associate has different conversion dates for different
lots of warrants issued to him, the separate warrant certificates will be
issued for each set of warrants with different conversion dates.
8.7 In cases where the warrants entitles an associate, with odd lot (not being
marketable lot), the trust will interact with the associates and arrange
for making them marketable lots in the best interests of all parties
concerned.
8.8 The warrant certificate shall indicate the warrant certificate number, name
of the associate holding the warrants, number of warrants held by the
associate, Conversion price at which warrants will be converted into shares
and the Conversion Date, along with main terms and conditions of issue of
warrant.
8.9 The format of the warrant certificate shall be as per Annexure I.
9.0 Conversion Date
9.1 The associate holding warrants may apply for conversion of the warrants on
the date mentioned in those warrants/warrant certificates as conversion
date.
9.2 The conversion date shall be determined by Advisory Board considering the
period of applicability, the date of issue of warrants and lock in period
applicable to the associate concerned as per the guidelines approved by
Board of Directors from time to time. There shall be a grace period of 30
days from conversion date for exercising the option.
9.3 The warrants shall not be permitted to be converted after the grace period
as contained in Clause 10.2 hereof from the conversion date after which all
the rights under warrants will become invalid. In such cases the
consideration for the warrants paid by associates to the trust will be
refunded to the associate.
9.4 Every associate who is entitled for conversion of warrants shall before the
conversion date approach Satyam Infoway Associates Trust for initiating the
conversion process.
10.0 Conversion Option
10.1 Associates opting for conversion can apply for conversion of warrants
into shares in form prescribed for the purpose.
10.2 Associates may at their discretion, opt for conversion on the conversion
date of all the warrants held by him/her or some of the warrants. In the
event of partial conversion, the consideration paid for warrants not
converted shall be refunded.
10.3 On exercise of option, the associate shall submit the letter of conversion
to Satyam Infoway Associates Trust, for allotment of shares in his name.
The Trust shall collect the consideration for conversion arrived at as a
product of number of warrants opted for conversion and the conversion price
as reduced by the price of the warrant paid by the associate for the number
of warrants opted for conversion by the associate. This option shall be
exercised before the expiry of grace period. The collection of
consideration shall be in the form of cheques/demand drafts/pay orders in
favor of "Satyam Infoway Associates Trust".
10.4 On receipt of the warrants with payment as mentioned in Clause 10.3,
SATYAM shall take necessary steps for allotment of shares.
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10.5 Associates who do not want to avail ASOP, may opt out of the scheme any
time before conversion date and surrender the warrant certificate to trust
for cancellation. Such option can be exercised at their discretion even
before issue of warrant certificates by not communicating their acceptance
to the offer of warrants.
11.0 Bonus/Rights Issue
11.1 In the event of a Bonus/Rights or any other issue of securities to the
existing shareholders, the warrant-holders may be given an opportunity of
exercising conversion option, even before conversion date and record date
for issue of Bonus/Rights or other issue or shares, to enable the warrant
holders to be eligible for issue of rights/bonus shares or other
securities, if any. Such opportunity shall be subject to guidelines/
clarifications/ rules framed by SEBI and or any statutory authority.
11.2 The shares allotted because of preponement of conversion option, will be
in the custody of the Trust to be released to the associates after the
conversion date.
11.3 In the event of severance of employment before conversion date as referred
to in clause 8.4 of the scheme, after conversion in accordance with the
clause 12.1, the shares shall be transferred back by the associate to the
Trust at the conversion price.
11.4 However the shares allotted as bonus/rights shares to the associates, in
the capacity of shareholders would not be subjected to lock-in and will be
available to be held by the associate. However, they would be subject to
same terms and conditions as applicable to the rights/bonus issue.
11.5 The shares allotted as bonus/rights shares to associates under this clause
shall not be mortgaged or pledged or hypothecated by the associates.
11.6 The dividends if any, received on the shares held by Trust, on behalf of
Associates will be maintained with Trust and be distributed to the
Associates on whose behalf the dividends are received, after the conversion
date, in case of continuance of employment. In the event of severance of
employment the dividends received will be forfeited by the Trust.
12. Lock-In Period
12.1 The warrants held by the associates are not transferable during the
validity of the warrant except back to the trust. The said warrants cannot
be pledged/hypothecated/ charged/ assigned/ mortgaged or in any manner
disposed of or alienated.
12.2 In case of cessation of service as mentioned in clause No.8.4 the warrants
shall be forthwith transferred back to the trust, by the associate.
12.3 In case of Bonus/ Rights Issue, where the conversion option is permitted to
be exercised before conversion date in terms of clause 11.1, the shares so
converted will be subject to lock in period for unexpired period up to
conversion date.
12.4 During the lock in period, the shares will be in the safe custody of the
trust.
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13.0 Safe Custody
13.1 The trust would be empowered by an agreement with the associate for
. Safe custody of shares in cases where conversion is permitted before
conversion date due to bonus/ rights issue.
. Issue of a statement, every financial year, during the period of
custody, to the associate intimating the number of shares held in trust
on behalf of the associate.
14.0 Shares After Conversion
14.1 The shares transferred to the associate after conversion from warrants,
shall be the absolute property of the associate and will be held by the
associate, subject to the lock-in period.
14.2 As a registered shareholder he will be entitled to all the benefits which
may accrue to him such as dividends, bonus, rights, etc.
14.3 Shares issued as bonus shares or rights shares after conversion into
shares, after lock in period, will not be subjected to any lock in period.
14.4 The shares arising on conversion shall rank pari passu with all other
equity shares of SATYAM for the time being in force; from the date of
allotment.
15.0 Loans For Purchase Of Shares
15.1 While the associates are at liberty to contract for loans for purchase/
conversion of shares from outside sources, the terms and conditions of the
scheme/policy for granting of loans to associates will apply if the loans
are either from SATYAM or the Trust.
15.2 The company shall have lien on the shares converted under the scheme, that
are held in the name of the associate, for any moneys due to the company by
the associate either due to loans from the company or otherwise.
16.0 Listing of Shares
16.1 The shares allotted to associates on conversion shall be listed on the
stock exchanges subject to the terms and conditions of this scheme and
terms and conditions of the listing agreement.
17.0 Tax Liability
17.1 Any tax liability on account of issue of warrants/ conversion into shares/
allotment of shares/ transfer of shares shall be that of the associate
alone.
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18.0 Modifications to the Scheme
18.1 The Board of Directors reserves the right to change the terms and
conditions of the scheme, at any time, at its discretion.
18.2 Such changes in terms and conditions as per clause 18.1 can also be due to
any change in the law applicable to the scheme or any mutual agreement
between SATYAM and its associates.
18.3 Subject to any law for the time being in force, the changes if any, brought
in terms of clause 18.1 would be prospective for implementation and shall
not affect the rights and obligations created under the Scheme to SATYAM or
associates.
19.0 Contract of Employment
19.1 This scheme shall not form part of any contract of employment between
SATYAM and the associate. The rights and obligations of any individual
under the contract of employment shall not be affected by his participation
in this scheme or any right which he may have to participate in it.
19.2 Nothing in this scheme shall afford any associate any additional right(s)
as to compensation or damages in consequence of the termination of such
office or employment for any reason.
19.3 This scheme shall not confer any associate any legal or equitable right
against SATYAM either directly or indirectly or give rise to any cause of
action in law or equity against SATYAM.
20.0 Government Regulations
20.1 This scheme is subject to all applicable laws, rules, regulations,
guidelines and to such approvals from any governmental agencies as may be
required. In case of any contradiction between the provisions of this
Scheme and any provisions, rules, regulations, guidelines issued by any
governmental agencies, the provisions of law shall override the provisions
of this scheme.
20.2 The associates who are granted warrants/ shares under the scheme shall
comply with such requirements of law as may be necessary.
21.0 General Risks
21.1 SATYAM does not guarantee any return on the equity investment made by
associates as part of the scheme. Any loss due to fluctuations in the
market price of the equity including the shortfall in the expectations or
projections and the risks associated with the investment are that of the
associate alone.
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SATYAM INFOWAY ASSOCIATES TRUST
THIS DEED OF TRUST declared and executed on this the 27/th/ day of September,
1999 at Chennai by SATYAM INFOWAY LIMITED, a company incorporated under the
Companies Act, 1956 and having its Registered Office at II floor, 1-8-303/36,
Mayfair Centre, S.P. Road, Secunderabad - 500 003 represented by its Managing
Director, Mr. R. Ramaraj S/o Mr. R. Rajasekhar, aged about 49 years, residing at
No.7, Canal Bank Road, K.B.Nagar, Chennai- 600020 Hereinafter referred to as the
"AUTHOR" (which expression shall, wherever the context so admits, mean and
include successors-in-business and assigns ) OF THE ONE PART
AND
1. Mr. T.R. Santhanakrishnan, Chief Financial Officer, S/o Mr.
T.K.Radhakrishnan aged about 42 years residing at A2, Alsa Brent wood, 38,
First Main Road, R A Puram, Chennai - 600028;
2. Mr. K. Thiagarajan, General Manager - Finance, S/o Mr. R. Krishnaraj, aged
about 33 years, residing at B-13,No.10, South Lock Street, Kottur, Chennai-
600085;
3. Mr. Ajit. G. Abraham, Vice President - Human Resources, S/o Mr. P.J.
Abraham, aged about 40 years, residing at 3-B, Cedar Park-I, 4/th/ Main
Road Extension, Kotturpuram, Chennai-600085,
(Hereinafter referred to as the "TRUSTEES", which expression shall mean and
include their respective representatives, assigns) OF THE OTHER PART
WHEREAS the Author is a Public Limited Company incorporated by a Certificate of
Incorporation granted by Registrar of Companies on the 12/th/ December, 1995,
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WHEREAS the Author has been established for the purposes of carrying on the
business of providing internet services and facilitating electronic commerce,
WHEREAS at the meeting of the shareholders of the Author, held on 19/th/ March,
1999 the shareholders considered and approved issue of new equity shares to
employees, directly or through the medium of Warrants/Fully Convertible
Debetures/Partly Convertible Debentures/any other appropriate instrument or
security, at such price and on such terms and conditions as the Board may in
their absolute discretion think fit, to a trust to be set-up for the purpose of
implementing the scheme of Associates Stock Option Plan or directly to the
employees of the Company and whereas the Board of Directors have been authorised
to do all things necessary for the purpose,
WHEREAS at a meeting of the Board of Directors of the Author, held on 24/th/
March, 1999 the Board of Directors considered formulating a scheme for providing
stock options to its employees and it was unanimously resolved by the Board of
Directors of the Author to establish a Trust for the purpose of implementing the
Associate Stock Option Plan (hereinafter referred to as the scheme) as
formulated, adopted, amended and advised by the Board of Directors of the Author
to the Trust subject to such rules and regulations as the Trustees may from time
to time frame,
WHEREAS in terms of the resolution of the Board of Directors of the Author, Mr.
R. Ramaraj, Managing Director, has been authorised to establish a Trust for the
benefit of the associates of the Author, with its office at Maanasarovar Towers,
No.271-A, Anna Salai , Teynampet, Chennai-600018,
WHEREAS in pursuance of the said resolution of the Author, the Author is
desirous of setting up a Trust for the benefit of the associates for the
purposes of implementing the stock option scheme, and
WHEREAS the Author has requested the Trustees to hold the property of the Trust
for the benefit of the beneficiaries subject to the terms and conditions which
are set out hereinafter.
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NOW THEREFORE THIS TRUST DEED WITNESSETH AS FOLLOWS :
1. The Trust shall be known as " SATYAM INFOWAY ASSOCIATES TRUST"
2. The word 'Associate' in this document means Employee of Author either on
full time or part time, in the regular service and includes full time or
part time employees of subsidiary companies of Author.
3. The author makes an initial contribution of Rs. 25,000/- (Rupees Twenty Five
Thousand only) (hereinafter referred to as " Trust Fund " towards the Corpus
of the Trust).
4. The Author of the Trust agrees to lend such amount of money to the Trustees
as may be required from time to time for fulfilling objectives of this
Trust. The Trustees agree to hold such monies received together with all
accretions, additions and donations which may be received by the Trustees in
future from the author subject to the terms and conditions hereof for the
benefit of the beneficiaries. The trustees also agree to repay such sums as
per the terms and conditions that may be agreed upon from time to time.
5. The objects of the Trust are to provide stock option to the selected
associates of the Author. From out of the Trust funds and the additions and
accretions made thereto from time to time, the trust shall acquire and / or
purchase warrants, shares or any other financial instruments (hereinafter
referred to as 'securities') as may be issued from time to time of the
Author and / or its subsidiaries only and not of any other company. The
Trust shall be further entitled to make over the said securities to the
associates of the Author, who are from time to time notified by the
Compensation Committee constituted by the Author to be eligible for the
benefits under this Trust Deed. The acquisition, holding, transfer, re-
purchase or re-transfer and all acts incidental thereto shall be in terms of
and in accordance with the scheme as formulated, approved, adopted, amended
and advised by the Author from time to time.
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6. The trustees shall have the requisite power and authority to frame rules and
regulations for the purposes of its administration in accordance with the
scheme. The rules and regulations may further provide circumstances in which
the benefits under the Trust Deed to a particular employee may be confirmed
upon or withdrawn; and in particular the consequences of resignation /
termination of the services of the employees with Author. All such rules and
regulations framed by the trustees from time to time shall be considered as
part and parcel of this Trust Deed itself and the Trust shall be subject to
such rules and regulations.
7. The Author agrees to meet the legal and normal administrative expenditure
incurred by the trustees for due and efficient management of the affairs and
properties of the Trust.
8. The Trust hereby created is irrevocable and the Author does not reserve any
power of revocation of the Trust, except for compliance with any laws,
rules, regulations, guidelines from any governmental agencies.
9. The Trustees shall upon the receipt of the Trust Fund and upon receipt of
such further funds as may be made over to the Trust by the Author shall
proceed to acquire such securities in the name of the Trust for the benefit
of the beneficiaries.
10. The Trust shall act upon the recommendation of Compensatrion Committee of
the Board of Directors constituted in terms of the scheme of the Author, and
transfer such number of securities to such beneficiaries of the Trust from
time to time, upon receipt of consideration as fixed in terms of the scheme.
11. The receipt(s) of consideration for transfer of securities to beneficiaries
shall be passed on to the Author from time to time for full or partial
reduction of loans obtained by the Trust for its activities.
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12. The Trust shall maintain in its safe-custody the securities acquired by or
pending transfer to the beneficiaries.
13. The Trust shall also maintain in its safe-custody the securities transferred
to beneficiaries for such period as may be contracted between the trust and
the beneficiaries to whom securities have been transferred.
14. During such period of safe-custody, the Trust shall cause a statement to be
issued periodically intimating the number of securities held in trust on
behalf of the beneficiary.
15. Without prejudice to the generality of the powers vested in the Trustees,
the Trustees shall have the following specific powers:
(a) to enter into agreements, contracts and to cancel or vary them;
(b) to receive any money and to grant receipts and discharge thereof;
(c) to institute, prosecute and defend all actions and proceedings,
including suits, appeals, reviews, revisions execution and the like
before the Government, Courts, Tribunals, Revenue, Municipal and Local
Authorities and taxation authorities and to represent the Trust before
them;
(d) to enter into any compromise and to refer to matters to arbitration;
(e) to engage the service of any persons(s) upon such remuneration and
terms as the Trustees may deem fit, to take disciplinary action against
them and also to terminate their services;
(f) to incur all costs and expenses considered by the Trustees to be
necessary for the due and efficient management of the affairs and
properties of the Trust;
(g) to open account(s) in such Bank(s) as the Trustees deem fit and operate
all such account(s) jointly by any two Trustees authorized by the
Trust;
(h) to delegate to any person(s) all or any of the foregoing powers
conferred on the Trustees subject however, to their retaining the
ultimate control and direction over the action and conduct of the
delegate(s).
(i) Notwithstanding anything contained in these presents, the Trustees may
borrow monies, raise loans, otherwise raise funds with or without
interest from Bank(s), financial institutions, companies, employees,
individuals or any other trust including Satyam Infoway Limited, as may
be considered appropriate by the Trustees, with or without security on
any of the properties or assets including bonds, debentures, promissory
notes or any other marketable securities forming part of the Trust by
way of pledge, mortgage, hypothecation, charge or any other event.
(j) The Trustees may also pledge, mortgage, hypothecate or otherwise create
encumbrances or lien by way of security or otherwise as the Trustees
may consider appropriate for securing loans raised or bonds, debentures
or other securities issued from time to time by the Trustees for the
Trust.
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(k) To recover the interest and other costs of borrowing from the Associate
or to sell the securities to meet the costs of borrowing including
interest, penalties and other costs.
(l) All the powers for raising loans and for creating mortgage, pledge,
charge hypothecation or other encumbrances or other properties of the
Trust including securities may be exercised by any two Trustees, for
the time being, of the Trust.
16. At the option of the Associate, Trust may be approached by Associate for
disposal of odd lots which may be allotted to him. Trust may accept the
responsibility of accepting the odd lots, consolidate such shares in
marketable lots, sell them through recognised stockbroker and distribute
the proceeds to associates after deducting brokerage and service charges.
17. The Trustees may accept any donation or contribution in cash or otherwise
from the Author or any other person for and on behalf of the Trust for the
furtherance of the objects of the Trust or upon such terms and conditions,
as they may in their absolute discretion think fit and which are not
inconsistent with the objects of the Trust.
18. The Trustees shall cause true and accurate accounts to be kept of all
monies received and spent relating to all matters of the management of
Trust properties or in relation to the carrying out of the objects and
purposes of the Trust.
19. The Trustees may from time to time and whenever necessary frame rules and
regulations to carry out the objects of the Trust and otherwise for giving
effect to the objects and purpose of the trust and also to vary, alter and
amend the same from time to time, as they may in their absolute discretion
deem fit and proper.
20. The Trustees shall be respectively chargeable only for such monies, stocks,
shares, funds and securities, as they shall actually receive,
notwithstanding their respectively signing a receipt jointly with others,
for the sake of conformity and shall be answerable for their acts,
receipts, negligence and defaults respectively. The Trustees may reimburse
themselves and pay and discharge out of the Trust Fund all expenses
incurred in or about the execution of the Trust or any of their duties
under these presents including reasonable travelling expenses etc.,
21. a) The Trustees hereof shall be of such number as may be determined in the
manner set out in sub-clause (b) below and until so determined shall be two
in number.
Provided that the number of trustees shall be not less than two.
(b) The Author shall have the right to appoint and also increase the number
of Trustees from time to time. The author can change a Trustee and
appoint some other person as Trustee in his place.
(c) It is hereby declared that Mr. T. R. Santhanakrishnan, Chief Financial
Officer, Mr. K. Thiagarajan, General Manager - Finance and Mr.
Ajit G Abraham, Vice President - Human Resources shall be the
present Trustees.
22. Any Trustee may retire at any time without assigning any reasons after
giving AUTHOR a three months notice of his intention to retire and without
being responsible for any costs occasioned by such retirement.
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23. The surviving or continuing Trustees may act notwithstanding any vacancy in
their Body.
24. Two of the Trustees present at a meeting shall form a quorum. Mr. T.R.
Santhanakrishnan, the first named Trustee shall chair all the Trust
meetings. In case of his non - availability for the Trust meetings,
the meeting shall stand adjourned to same time and same day of the
next week. When the number of Trustees exceed two, the trustees may
elect one of them as Chairman of that meeting. At every meeting of
the Trustees all questions shall be decided unanimously.
25. A resolution in writing circulated to all Trustees and approved by all the
Trustees shall be valid and effective as a resolution passed at a meeting.
26. The Trustees shall not take any decision in the matter of administration of
the Trust which is not permitted by the Scheme or which is against the
Scheme. The Scheme shall take precedence over the Trust Deed in the matters
where there is ambiguity.
27. Any notice / transfer or other document requiring to be signed or executed
by the Trustees shall be regarded as properly signed or executed and shall
be binding upon the Trustees if signed or executed by any one of the
Trustees or by any other person duly authorized so to do by the Trustees,
for and on behalf of the Trust.
28. Notices of the meeting of the Trustees and all communications may be sent to
the Trustees at their address registered for the time being in the record of
the Trust.
29. All meetings of the Trustees shall be held at such place, as the trustees
for the time being, may from time to time decide.
30. A Trustee who is a participant or fit to be considered for participation in
the Scheme may exercise his powers and execute his duties as such Trustee
notwithstanding that he is or may become a participant. No decision shall be
invalidated or questioned on the ground that the Trustee or any of them had
a direct or other personal interest in the mode or result of such decision
or of exercising such power or discretion provided that a Trustee shall not
participate in any discussion or vote upon any decision affecting him
personally either as a potential or existing participant. But this
prohibition shall not apply to any amendment to or termination of the
Scheme.
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IN WITNESS WHEREOF THE AUTHOR AND THE TRUSTEES HAE SET THEIR HANDS TO THIS DEED
THIS THE 27/TH/ DAY OF SEPTEMBER 1999 AT CHENNAI.
WITNESS :
1. /s/ Suchiont Murali /s/ R. Ramaraj
(Suchiont Murali) R. RAMARAJ
(AUTHOR)
2. /s/ P.K. Hari hara Subrananian /s/ T. T. Santhanakrishnan
(P.K. Hari hara Subrananian) T. R. SANTHANAKRISHNAN
(TRUSTEE)
/s/ K. THIAGARAJAN
K. THIAGARAJAN
(TRUSTEE)
/s/ AJIT G ABRAHAM
AJIT G ABRAHAM
(TRUSTEE)