Software Development Contract - Beijing Regard Technology Co. Ltd. and Beijing Ninetowns Ports Software and Technology Co. Ltd.
SOFTWARE DEVELOPMENT CONTRACT
CONTRACT NO.: EGRID20030201
PROJECT NAME: INSPECTION AND QUARANTINE "GREAT CUSTOMS CLEARANCE" PROJECT
PARTY A: BEIJING REGARD TECHNOLOGY CO., LTD.
PARTY B: BEIJING NINETOWNS PORTS SOFTWARE AND TECHNOLOGY CO., LTD.
SIGNING LOCATION: BEIJING MUNICIPALITY
SIGNING DATE: AUGUST 1, 2003
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TABLE OF CONTENTS
Section 1 Definitions ............................................... 3
Section 2 Project Contents and Requirements.......................... 4
Section 3 Contents of Construction Project........................... 5
Section 4 System Design Proposal..................................... 5
Section 5 Training................................................... 6
Section 6 Documentation.............................................. 6
Section 7 System Acceptance Inspection .............................. 6
Section 8 Contract Amount and Payment Method ........................ 8
Section 9 Quality Assurance ......................................... 9
Section 10 Service and Maintenance ................................... 9
Section 11 Construction Period and Construction Project
Progress................................................... 10
Section 12 Force Majeure.............................................. 10
Section 13 Breach of Contract......................................... 11
Section 14 Confidentiality............................................ 11
Section 15 Patents and Intellectual Property Rights .................. 12
Section 16 Software Copyrights and Licenses........................... 12
Section 17 Dispute Resolution Method.................................. 13
Section 18 Contract Modification ..................................... 13
Section 19 Contract Validity, Cancellation and Termination ........... 14
Section 20 Miscellaneous ............................................. 14
Section 21 Signing.................................................... 16
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SOFTWARE DEVELOPMENT CONTRACT
SECTION 1 DEFINITIONS
Beijing Regard Technology Co., Ltd. (hereinafter referred to as "Regard")
hereby authorizes Beijing Ninetowns Ports Software and Technology Co., Ltd.
(hereinafter referred to as "Ninetowns") to undertake the technology development
and implementation for the Inspection and Quarantine "Great Customs Clearance"
(Electronic Document Review and Speedy Customs Clearance, Great Customs
Clearance Port Speedy Acceptance Inspection, and PRC Inspections Administration
Service Website) project. Based on Party A's requirements, Party B will be
responsible for the system proposal design, compilation codes, software tests,
and technical support, and it will provide Party A with the related services
that are agreed upon in this contract. In accordance with the "Contract Law of
the People's Republic of China" and applicable regulations, and in order to
specify the rights, obligations and economic responsibilities of both parties,
both parties have agreed through consultation to sign this contract. The
contract terms are specified below:
The terms listed below should have the following meanings in this contract:
1.1 "Party A" refers to " Beijing Regard Technology Co., Ltd.", the client
requesting the technical development of the "Inspection and Quarantine
Great Customs Clearance" system.
1.2 "Party B" refers to "Beijing Ninetowns Ports Software and Technology Co.,
Ltd.", the development firm for this "Inspection and Quarantine Great
Customs Clearance" system.
1.3 "One contracting party" refers to either Party A or Party B.
1.4 "Both contracting parties" refers to Party A and Party B.
1.5 "The contract" refers to this contract, and to all of its inseparable
attachments that make up the contract.
1.6 "The system" refers to the set of applications consisting of the design
proposal, design software, and related hardware and software equipment to
be provided in accordance with the requirements contents that are set
forth in the "Requirements Analysis Report" on the "Inspection and
Quarantine Great Customs Clearance" system.
1.7 "Third party software" refers to software outsourced from third party such
as operating systems and databases that are attached to the hardware
equipment or that are essential to the proper operation of the whole
system.
1.8 "Application software" refers to application programs that are the
development responsibility of Party B and that will ultimately be turned
over to Party A to meet Party A's requirements.
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1.9 "Technical documentation" refers to all technical parameters, drawings,
designs, manuals, and other proprietary information that are specified in
the contract and to related documents on the calculation, operation,
maintenance, and testing of the system.
1.10 "Technical services" refers to services that are provided in accordance
with the contractual provisions, such as system design, installation
supervision, installation, testing, debugging, inspection, system
operation, maintenance, support, and others.
1.11 "Software upgrades" refer to program modifications and corrections that
are performed by Party B, including code changes and alterations of
end-user documentation that do not materially change program indices or
involve version upgrades.
1.12 "Version upgrades" refer to major improvements of application programs
which are certified by Party B to be new versions. Such improvements
expand, alter, and enhance programs by increasing functions and
performance while retaining the design purposes of the original programs.
1.13 "The construction site" refers to the system's specific installation and
debugging location as designated by Party A.
1.14 "Training" refers to the installation, debugging, startup, and operating
maintenance principles and the actual operation of the system that are
taught to Party A by Party B, as well as to other related knowledge.
1.15 "The final test" refers to the last test before the system goes into
regular operation. The test contents include the operating stability of
all of the system's hardware, the stability of third party software, the
application software and the stability of specially developed software.
They also include completeness of documentation and training progress.
After the system passes the final test, it goes into regular operation.
SECTION 2 PROJECT CONTENTS AND REQUIREMENTS
2.1 Party A intends to invest in the development of the "Inspection and
Quarantine Great Customs Clearance" project.
2.2 Based on Party A's requirements, Party B will perform work such as writing
the requirements analysis report, design of the system proposal,
compilation of the codes, software tests, and technical support.
2.3 The project will be carried out in two stages. For the detailed
requirements, see the "Requirements Analysis Report".
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SOFTWARE DEVELOPMENT CONTRACT
2.4 The project will be composed of the contents listed below:
1. Electronic Document Review and Speedy Customs Clearance system;
2. Great Customs Port Speedy Acceptance Inspection system;
a) Seaport version;
b) Airport version;
c) Land version;
d) Railway version.
3. PRC Inspections Administration Service Website system.
For the detailed requirements, see the "Requirements Analysis Report".
SECTION 3 CONTENTS OF CONSTRUCTION PROJECT
3.1 The construction project contents that are referred to in this contract
should include but are not limited to the ones listed below:
- System design proposal
- Hardware equipment's test installation, debugging, and acceptance
inspection
- Application software program design and development
- Testing and acceptance inspection
- Training of Party A's staff
- Provision of technical documentation
- Service and maintenance
SECTION 4 SYSTEM DESIGN PROPOSAL
4.1 Party B promises to draw up a design proposal that meets the project
development requirements based on Party A's needs. After obtaining Party
A's consent, this design proposal will be regarded as the basis for the
development of the said project.
4.2 After the project design proposal is approved by Party A, Party B is not
entitled to unilaterally revise this proposal. If this proposal needs to
be revised upon Party B's initiative, Party A's consent must be obtained.
Moreover, the new design proposal will be valid only after the revised
design proposal is presented to Party A.
4.3 If this proposal needs to be revised on Party A's account, Party A should
notify Party B in writing, and Party B should draw up a new design
proposal as soon as
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possible based on Party A's needs and submit it for Party A's consent. If
Party B devotes more than eight hours of staff work because the revision
scope is too large, both parties should determine through consultation the
additional costs that Party A is required to pay.
SECTION 5 TRAINING
5.1 Party B promises to draw up a training program based on the project
requirements (for details, see the "Training Program"). After obtaining
Party A's consent, such trading program will be regarded as the basis for
the training.
5.2 Party B promises to provide technical training to Party A's technicians,
and the training times will be jointly agreed upon by both parties.
SECTION 6 DOCUMENTATION
6.1 Party B promises to provide all related documentation (for details, see
the "Provided Documentation List") during the system development process
until the acceptance inspection work is completed and pass the acceptance
inspection.
6.2 Party B promises to cooperate with Party A at the time of system
modifications or updates and upgrades, and to promptly provide updated or
corresponding documentation.
SECTION 7 SYSTEM ACCEPTANCE INSPECTION
7.1 Acceptance Inspection Criteria
7.1.1 Party B promises to be responsible for drawing up the technical
specifications, criteria, and progress plans for the final test of
the system, and for writing a "System Acceptance Inspection
Proposal". In order to ensure that the said project is completed in
accordance with the predetermined schedule and quality, Party A is
entitled to conduct regular phased inspections and acceptance
inspections of the project, and the acceptance inspection criteria
will be in the "Requirements Analysis Report" that is jointly signed
by both parties. In the inspection process, if Party A discovers
inappropriate issues in the original requirements, after obtaining
the consent of Party B, it may suitably revise the requirements; if
the revision of the requirements is too large and increases Party
B's development difficulties, Party B is entitled to claim for
increased expenses.
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7.1.2 Party B consents to the organization by Party A of the relevant team
of experts to conduct the final test of the system, and it promises
to send a representative to cooperate with Party A in the completion
of the project acceptance inspection work. For the system's final
test criteria, see the "System Acceptance Inspection Proposal".
7.1.3 Party A agrees to sign the initial test and final test reports with
Party B after the work is completed and the system has passed the
final test.
7.2 The Final Test of the System
7.2.1 If, after the installation and debugging of the application software
is completed and the system enters the test operation stage, the
system operates smoothly for 15 consecutive days, the application
software programs are stable, the documentation is complete, and
appropriate progress has been made in training, then the system
meets the final test terms. After the end of its test operation
stage, the system can undergo its final test, and Party B will
present a written final test request.
7.2.2 Party A must organize the final test of the system within one week
after receipt of Party B's final test request.
7.2.3 Before the final test, Party B should provide all of the
construction project documentation and the installation test report,
and it should also provide the final test documentation. The final
test may proceed after Party A's consent is obtained.
7.2.4 The final test of the system should be carried out with the
participation of Party A's technicians and in accordance with the
provisions of the "System Acceptance Inspection Proposal", and Party
B's technicians will conduct the specific test work. The test
results should be recorded in detail, and the participating staff of
both parties should sign and certify each item. The entire test
results must be signed by the representatives of both parties.
7.2.5 After the system passes the final test, the "System Final Test
Report" should be signed by the representatives of both parties
within two days after the completion of the test.
7.3 The System's Official Operations Warranty Period
7.3.1 Starting on the day that the final test is passed, the system
automatically enters the official operations warranty period, which
lasts for one year.
7.3.2 During the warranty operations period, upon Party A's request, Party
B's technicians should provide full onsite technical support.
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SECTION 8 CONTRACT AMOUNT AND PAYMENT METHOD
8.1 Contract Amount
Unit: RMB
Project First Stage Second Stage Subtotal
------- ---------------- ---------------- ----------------
Electronic Document Review and RMB2,000,000.00 RMB1,000,000.00 RMB3,000,000.00
Speedy Customs Clearance system
Port Speedy Acceptance Inspection RMB1,500,000.00 RMB500,000.00 RMB2,000,000.00
(Seaport version)
Port Speedy Acceptance Inspection RMB1,500,000.00 RMB1,500,000.00
(Airport version)
Port Speedy Acceptance Inspection RMB1,500,000.00 RMB1,500,000.00
(Land version)
Port Speedy Acceptance Inspection RMB1,000,000.00 RMB1,000,000.00
Railway version)
PRC Inspections Administration RMB500,000.00 RMB500,000.00 RMB1,000,000.00
Service Website system
Total RMB4,000,000.00 RMB6,000,000.00 RMB10,000,000.00
Total contract price:
RMB in words: ten million;
in figures: [RMB]10,000,000.00.
8.2 Payment Method
8.2.1 After the completion and acceptance inspection of the first stage of
the construction project, Party A will pay to Party B the full first
stage construction project amount
RMB in words: four million;
in figures: [RMB]4,000,000.00.
8.2.2 After the completion and acceptance inspection of the second stage
of the construction project, Party A will pay to Party B 70 percent
of the total second stage construction project amount
RMB in words: four million two hundred thousand;
in figures: [RMB]4,200,000.00.
8.2.3 If the system passes the final test, operates smoothly for three
months, and experiences no major quality problems or technical
problems during the three months, then Party A will pay the full
remaining balance to Party B.
RMB in words: one million eight hundred thousand;
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in figures: [RMB]1,800,000.00.
SECTION 9 QUALITY ASSURANCE
9.1 Party B is responsible for providing Party A with technical training and
technical advisory services in order to ensure that the system can operate
in accordance with the stipulated criteria under the conditions of correct
configuration, a good environment, and proper maintenance.
9.2 In the course of the project, Party A should provide Party B with the
necessary operations advice and should coordinate Party A's relevant
departments so that they provide the necessary support to Party B.
Whenever necessary, Party A should convene the relevant departments to
hold an operations coordination conference in order to ensure Party B's
development progress and development quality.
SECTION 10 SERVICE AND MAINTENANCE
10.1 Party B promises to draw up a service and maintenance program before the
contract signing. After it is approved by Party A, it will be regarded as
the basis for the service and maintenance work.
10.2 Party B promises to provide Party A, during the project implementation
process and after the system goes into operation, with the relevant
service and maintenance work in accordance with the service and
maintenance program.
10.3 After the service and maintenance program is approved by Party A and
certified by both parties, neither party is entitled to revise it
unilaterally (if the maintenance contents need to be revised due to
technical needs, both parties should jointly consult and approve the
revisions before the maintenance contents may be revised).
10.4 If the service and maintenance work contents need to be revised due to
Party A's work needs, Party A should notify Party B in writing. Party B
should consult with Party A immediately, draw up a new service and
maintenance program, and submit it for approval by Party A.
10.5 In order to ensure that the said system operates normally and safely after
the project development is complete, Party B promises to provide three
years of maintenance service for the said project. The maintenance
response time for a
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software problem is 12 hours, and the maintenance response time for a
database problem is two hours.
10.6 Party B will provide one year of free maintenance service for the project
covered by this contract, and the maintenance period starts after the
acceptance inspection of the system; it provides three years of
preferential technical upgrading for the provided software products; and
it provides free capacity expansion and upgrading based on Party A's
needs.
10.7 After the warranty period, Party B promises to continue to provide Party A
with technical support, and Party A is responsible for paying Party B for
the costs and expenses that are actually incurred.
SECTION 11 CONSTRUCTION PERIOD AND CONSTRUCTION PROJECT PROGRESS
11.1 The construction period of the first stage of this project is from the
construction start date until the representatives of both parties sign the
first stage acceptance inspection report, which is projected to be 90 days
.
11.2 The construction period of the second stage of this project is from the
second stage construction start date until the representatives of both
parties sign the second stage acceptance inspection report, which is
projected to be 180 days .
11.3 The construction start date of this project is the date on which Party A
makes the advance payment to Party B after the contract takes effect.
SECTION 12 FORCE MAJEURE
12.1 Force majeure refers to events such as wars, fires, typhoons, floods,
earthquakes, or other events that are regarded by both parties to be force
majeure factors. The confirmation of a force majeure event must be based
on legally valid supporting documents that are provided by an
authoritative body that is jointly recognized by both parties.
12.2 If either party is forced to suspend or postpone the contract performance
due to force majeure event, the contract performance will be
correspondingly delayed, and the postponement period will equal to the
time when the force majeure is in effect.
12.3 The affected party should notify the other party in writing of the
occurrence of a force majeure event as soon as possible.
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12.4 After a force majeure event ends or is eliminated, the affected party
should notify the other party in writing as soon as possible that the
force majeure event is ended or eliminated.
12.5 If the force majeure event exceeds two months, either party should contact
the other party to resolve the matter of the contract performance. If the
force majeure event exceeds three consecutive months, either party is
entitled to terminate all or part of the contract, and Party B must return
to Party A the amount related to the non-performance of the contract.
SECTION 13 BREACH OF CONTRACT
13.1 If, because of Party B, the system cannot be turned over on schedule as
provided in the contract, Party B will be responsible for paying a fine.
Starting on the scheduled date of delivery of the system, Party B will pay
a fine of 0.5 percent of the contract price of the delayed goods for every
week of late delivery. Less than one week will be counted as one week, but
the total fine may not exceed 20 percent of the value of the system that
is delivered late.
13.2 If, because of Party A, there is an overdue payment, Party A should pay a
breach penalty to Party B. After two weeks past the deadline provided in
the payment terms of this contract, Party A should pay a late penalty of
0.5 percent of the overdue amount for every week of late payment. Less
than one week is counted as one week, but the total penalty may not exceed
20 percent of the amount of the late payment.
13.3 After the signing of the contract , if the contract performance is
terminated because of Party B, Party B will pay Party A a breach penalty
of 5 percent of the contract amount.
13.4 After the signing of the contract, if the contract performance is
terminated because of Party A, Party A will pay Party B a breach penalty
of 5 percent of the contract amount.
13.5 Excluding force majeure events, if the construction period is delayed due
to what both parties jointly hold to be Party A's fault (such as the
failure to promptly provide the test environment), Party B assumes no
liability.
13.6 Excluding force majeure events, if, due to what both parties jointly hold
to be Party A's fault, a system malfunction occurs and causes a production
loss, Party B assumes no liability.
SECTION 14 CONFIDENTIALITY
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SOFTWARE DEVELOPMENT CONTRACT
14.1 Both parties have unanimously agreed through consultation that, while the
contract is in effect and after the contract is terminated, either party
will keep in strict confidentiality the secret information about affairs,
businesses, or operating methods that it holds pertaining to the other
party and the technical documentation that is provided by Party B. Both
parties will sign a confidentiality agreement. Except with the
authorization of the other party or due to the need for related parties to
conduct operations, neither party may disclose any confidential
information at any time to any person. Both parties further agree not to
turn over any confidential information to any person, unless with the
written consent of the other party or due to a reasonable need of one
party to fulfill its obligations. Both parties agree not to copy or
transcribe confidential information.
14.2 This clause does not apply to the contents listed below:
(1) Contents that are, when provided, already in the public domain or in
the category of common knowledge;
(2) Contents that are in the public domain through publications or other
reasons (excluding unauthorized actions or negligence), and that
have become common knowledge;
(3) Contents provided by any third party without restrictions, for which
contents the said third party has no express or implicit
confidentiality obligations;
(4) Contents that are required by law to be disclosed to any institution
or organization.
14.3 The software that is provided by Party B is not involved in any copyright
disputes. If the use of software that is provided by Party B results in a
copyright dispute, Party B will assume responsibility for all
consequential losses to Party A.
SECTION 15 PATENTS AND INTELLECTUAL PROPERTY RIGHTS
15.1 Both contracting parties should protect patents that appear in the
contract.
15.2 Party B guarantees that neither the equipment nor any part of it that
Party A uses in the contract is subject to claims or legal proceedings
filed by a third party concerning infringements of its patents,
trademarks, industrial designs, or other protected rights.
15.3 Party B holds the entire intellectual property rights to software products
that are provided to Party A, and revisions of Party B's software that are
made by Party B for Party A's current work requirements are applicable
only in this project.
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SECTION 16 SOFTWARE COPYRIGHTS AND LICENSES
16.1 Copyrights
All software developed by Party B in the said project is commissioned for
development by Party A and its software copyrights belong to Party A. In
light of the fact that Party B uses certain proprietary technology in the
development process of this software, Party A is responsible for the
confidentiality of the details of the software. Without the consent of the
other party, neither party may sell, transfer, or disclose the
above-described software, materials, or descriptions to a third party.
16.2 Proprietary technology that is involved in the software is owned by Party
B. The ownership or naming rights to the software are not transferred to
Party A.
16.3 Scope of Permission
Proprietary technology that is involved in the software is protected by
copyright laws and international treaties. Party A may not reverse
engineer, decode, or decompile this part of the software, except where the
law provides that Party B may not prohibit such actions.
Electronic documentation. Unless otherwise provided, Party A may, in the
reasonable exercise of its rights to use this software, print out the
electronic software documentation that is attached to the software.
SECTION 17 DISPUTE RESOLUTION METHOD
If a dispute arises in the performance of this contract, both parties will
resolve it through consultation. If mutual consultation fails, both parties
consent to its arbitration by the Beijing Arbitration Commission.
SECTION 18 CONTRACT MODIFICATION
18.1 In the event that an authoritative body that is jointly recognized by both
parties provides certification, and both parties jointly confirm that a
force majeure event has occurred and has forced the suspension or
postponement of the contract performance, the contract performance will be
correspondingly delayed, and the postponement time will equal to the time
when the force majeure is in effect. If the force majeure event exceeds
two months, either party should contact the other party to resolve the
matter of the contract performance. If the force majeure event exceeds
three consecutive months, either party is entitled to terminate all or
part
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SOFTWARE DEVELOPMENT CONTRACT
of the contract, and Party B must return to Party A the amount related to
the non-performance of the contract.
18.2 If, excluding force majeure events, certain factors arise in the course of
the implementation of this project that make one party hold that it is
necessary to modify the contract, it must notify the other party in
writing as soon as possible. After obtaining the approval of the other
party through consultation, a new contract must be signed. Otherwise,
neither party is entitled to modify the contract unilaterally.
SECTION 19 CONTRACT VALIDITY, CANCELLATION AND TERMINATION
19.1 The date on which the authorized representatives of both parties sign and
seal this contract is the effective date of this contract.
19.2 The occurrence of any of the circumstances listed below may be deemed as
cancellation or termination of the contract:
(1) This contract is valid, and it has been completely fulfilled.
(2) If the force majeure event exceeds two months, either party should
contact the other party, in order to resolve the matter of the
contract performance. If the force majeure event exceeds three
consecutive months, either party is entitled to terminate all or
part of the contract, and Party B must return to Party A the amount
related to the non-performance of the contract.
(3) Excluding force majeure causes, both parties jointly agree to an
early cancellation of the contract.
(4) In accordance with the decision of the arbitration agency, the
contract is cancelled or terminated.
SECTION 20 MISCELLANEOUS
20.1 This contract is composed of all of its provided terms and the attachments
referred to below:
Attachment 1 Requirements Analysis Report
Attachment 2 Application Software Program Installation and Debugging
Program
Attachment 3 Provided Documentation List
Attachment 4 System Acceptance Inspection Proposal
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All of the attachments to this contract are inseparable parts of this
contract, and they have the same legal effect as this contract.
20.2 The terms of this contract constitute the entire agreement and
understanding reached by both parties on the subject matter of this
contract, and they shall replace and supersede all previous agreements,
understandings, related documents, and presentations.
20.3 Any revisions of or supplements to the terms of this contract must be made
through written documents signed by the authorized representatives of both
parties to the contract. Revisions or supplements that are jointly signed
by both parties have the same legal effect as this contract. If they
conflict with the terms of this contract, the revisions or supplements
will prevail. This contract consists of four identical original copies,
and each party keeps two copies.
20.4 Neither party may disclose the contract contents to a third party, unless
the prior consent of the other party is obtained. However, if it is
required to submit this contract to a government department concerned for
approval, the consent of the other party is not required.
20.5 Matters not covered in this contract are all implemented in accordance
with the relevant existing laws of the People's Republic of China.
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SECTION 21 SIGNING
Technology
Party A Title (or Name) Beijing Regard Technology Co., Ltd. (Signature) Contract
Special Seal or
Official Seal
Legal
Representative Tian Hongmei (Signature)
Authorized Agent (Signature) Beijing Regard
Contact Person Technology Co.,
(Person in Charge) Shan Pin Fang /s/ Shan Pin Fang (Signature) Ltd.
[Seal]
Residence (Postal #406 No. 1 Building, 3 Zip
Address) No. 2 Yard, Hengfu Code 100070
Middle Street, Fengtai
Science Park, Fengtai
District, Beijing
Municipality
Telephone 010-65882661 Fax 010-65882265
Bank of Deposit
Account No.
Party B Title (or Name) Beijing Ninetowns Ports Software and Technology Technology
Co., Ltd. (Signature) Contract
Special Seal or
Official Seal
Legal Beijing
Representative (Signature) Ninetowns Ports
Authorized Agent /s/ Wu Bo Lin (Signature) Software and
Contact Person Technology Co.,
(Person in Charge) (Signature) Ltd.
[Seal]
Residence (Postal 5th Floor, Union
Address) Plaza, 20 Chaowai Zip 100020
Street, Chaoyang Code
District, Beijing
100020, The People's
Republic of China
Telephone 010-65887788 Fax 010-65882260
Bank of Deposit
Account No.
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Affix Revenue Stamps Here
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2. Registration Materials: (1)____________________________________________
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